Can this agreement be signed electronically?

Yes. Electronic signatures are valid under the ESIGN Act and state UETA laws when intent, consent, attribution, and retention are present; ensure consumer disclosures where required.

Is a notary or witness required?

Usually not for contract validity, but certain states or related instruments may require notarization or witnesses for recording or specific filings; verify local rules.

How do I handle scope changes after signing?

Use a written change order signed by authorized parties; specify pricing adjustments and schedule impacts to preserve the fixed-price structure and avoid disputes.

What if the signer lacks authority?

A signature by an unauthorized person can render the agreement voidable. Confirm signatory authority before execution and retain corporate authorization records.

How should records be stored?

Retain signed originals and audit trails for the contract term plus applicable retention periods. Use secure, access-controlled storage with tamper detection.

Will using an eSignature platform meet compliance needs?

Platforms that support ESIGN/UETA compliance, secure audit trails, and applicable certifications can meet legal requirements; verify platform features against your regulatory needs.

Electronic Signature
Templates
Project Management
Project Management Fixed Price Agreement

Project Management Fixed Price Agreement

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

PROJECT MANAGEMENT FIXED PRICE AGREEMENT

Project Identification

Project ID: Project Title:

Client Name Client Address Service Provider Service Provider Address Project Manager (Service Provider)

Recitals and Effective Date

This Fixed Price Agreement (the Agreement) is entered into between the Client and the Service Provider identified above. The Effective Date of this Agreement is . The parties agree to the terms set forth below for the performance of project management services on a fixed price basis.

Scope of Work

The Service Provider shall perform the services described in this Scope of Work. Services are limited to the tasks, deliverables, and specifications expressly set forth in this Agreement. All work shall be performed in a professional manner consistent with industry standards.

Detailed Scope of Work Out-of-Scope Items

Deliverables and Acceptance

The following deliverables will be completed by the Service Provider for the fixed price specified. Each deliverable will be subject to the acceptance procedures described below.

Deliverable 1 Description Deliverable 1 Acceptance Criteria

Target Delivery Date:

Deliverable 2 Description Deliverable 2 Acceptance Criteria

Target Delivery Date:

Timeline and Milestones

Project Start Date: Project End Date:

Milestone 1

Due Date:

Milestone 2

Due Date:

Budget and Payment

Total Fixed Price: $

Payment Schedule

All amounts are exclusive of taxes unless otherwise stated. Invoices submitted by the Service Provider are due and payable in accordance with the payment schedule above. Late payments will incur interest at a rate not to exceed the maximum permitted by law.

Change Order Process

Confidentiality

Each party shall maintain the confidentiality of the other party's Confidential Information disclosed in connection with this Agreement. Confidential Information shall not be used or disclosed except as necessary to perform obligations under this Agreement or as required by law. The obligations hereunder shall survive termination for a period of three (3) years.

Warranties, Liability, and Indemnity

The Service Provider represents and warrants that the services will be performed in a professional and workmanlike manner consistent with industry standards. EXCEPT FOR THE EXPRESS WARRANTIES SET FORTH IN THIS AGREEMENT, THE SERVICE PROVIDER DISCLAIMS ALL OTHER WARRANTIES, EXPRESS OR IMPLIED.

Neither party shall be liable for indirect, incidental, consequential, or punitive damages. The aggregate liability of the Service Provider for direct damages arising out of or relating to this Agreement shall not exceed the total fixed price paid by the Client under this Agreement.

Each party agrees to indemnify, defend, and hold harmless the other party from third-party claims arising from the indemnifying party's negligence or willful misconduct in the performance of this Agreement.

Termination

This Agreement may be terminated by either party upon written notice to the other party if the other party materially breaches this Agreement and fails to cure the breach within days after receipt of notice. Upon termination for convenience by the Client, the Service Provider shall be entitled to payment for work performed and reasonable demobilization costs.

Governing Law

This Agreement shall be governed by and construed in accordance with the laws of the State of without regard to its conflicts of law principles.

Dispute Resolution

The parties shall first attempt to resolve disputes through good faith negotiations. If unresolved within thirty (30) days, disputes may be submitted to mediation. If mediation is unsuccessful, either party may pursue remedies in a court of competent jurisdiction in the governing law state.

Miscellaneous

This Agreement constitutes the entire agreement between the parties relating to the subject matter hereof and supersedes all prior proposals, negotiations and communications, whether oral or written. Any amendment or modification must be in writing and signed by authorized representatives of both parties.

Additional Provisions or Notes

Client

Printed Name:

By:

Date:

Service Provider

Printed Name:

By:

Date:

What a Project Management Fixed Price Agreement Covers

A Project Management Fixed Price Agreement is a written contract that sets a single, agreed fee for project management services regardless of hours spent or actual costs incurred. It defines scope, deliverables, milestones, payment schedule, change-order procedures, acceptance criteria, and liability limits. Parties use this form to allocate risk: the contractor accepts scope and schedule risk in exchange for predictable compensation, while the client gains budget certainty. The agreement typically references professional standards, inspection and approval processes, and dispute resolution mechanisms specific to the project type and governing law.

Why use a fixed-price project management contract

Fixed-price agreements provide budget certainty, simplify invoicing, and clarify deliverables and acceptance criteria. They help align incentives, limit scope creep through defined change-order rules, and reduce ongoing billing disputes when scope and timelines are well scoped and managed.

Which roles commonly prepare and sign this agreement

Typical preparers include project managers, contracts administrators, procurement officers, and outside counsel; signatories are authorized corporate officers or contracting agents.

Project Managers and PMOs who need clear scope and milestone-based payment terms to manage delivery risk.
Procurement or Contracts teams that require fixed budgets and standardized change-order processes.
Clients (owners) seeking predictable costs and defined acceptance criteria to control payments.

Use internal approval routing and confirm signatory authority before execution to avoid later challenges to enforceability.

Step-by-step: completing and executing the agreement

Follow a consistent sequence to reduce errors and preserve enforceability when using electronic tools or paper.

01

Draft the SOW: Create a detailed statement of work and attach as an exhibit.
02

Set milestones: Define measurable acceptance criteria tied to payment triggers.
03

Review legal terms: Have contracts counsel check liability, indemnity, and IP provisions.
04

Authorize signatures: Confirm signatory authority and execute signatures with dates.

How execution and delivery typically flow

Execution often involves parallel operational and administrative steps to start work promptly after signing.

Upload and prepare: Upload executed agreement and route to project stakeholders.
Kickoff meeting: Hold a kickoff to confirm milestones and responsibilities.
Milestone delivery: Deliverables submitted per acceptance criteria for review.
Final acceptance: Client signs off, final invoice issued, and retention released.

Typical digital workflow settings for online completion

Configure your eSignature workflow to match signatory order, authentication, and document retention policies.

Field	Configuration
Signer Order	Sequential or parallel routing
Authentication	Email link, SMS code, or KBA as required
Notifications	Automatic reminders and overdue alerts
Audit Trail	Capture IP, timestamp, and action history

Essential clauses to include in a professional fixed-price agreement

Include clear contract terms that allocate risk, set performance standards, and specify remediation steps so both parties understand expectations and remedies.

Scope and Deliverables

Precisely define what is included and excluded, reference deliverable formats and acceptance tests to avoid disputes over scope creep.

Payment Terms

State fixed amount, milestone payments, invoicing frequency, and consequences for late payment including interest or suspension rights.

Change Control

Require written change orders with pricing and schedule adjustments; specify an approval timeline to prevent informal scope expansion.

Warranties and Remedies

Limit warranty duration, describe remedy process for defective work, and cap damages where appropriate and lawful.

Liability and Insurance

Set liability caps, require insurance coverages, and state indemnity obligations tied to breaches or third-party claims.

Termination

Describe termination for cause and convenience, payment on termination, and transition assistance obligations to minimize disruption.

Operational and compliance details to capture

Entity Type: LLC, Corporation

Tax ID: EIN or SSN

Project Address: Street and ZIP

Payment Terms: Net 30, milestone

Insurance Limits: Per contract

Governing Law: Selected state

Key legal and financial risks if the agreement is incorrect

Scope Ambiguity: Disputes over deliverables

Incorrect Signatory: Contract may be voidable

Missing Change Order: Uncompensated extra work

Improper Invoicing: Payment delays and disputes

Noncompliance: Regulatory penalties possible

Retention Errors: Records not preserved

Common preparation mistakes to avoid

Leaving exhibits referenced but not attached, which creates enforceability gaps.
Using open-ended language for scope that invites differing interpretations and cost disputes.
Failing to specify acceptance tests, making it hard to determine when milestones are complete.
Not confirming signatory authority, which can delay enforcement or trigger repudiation claims.

Typical timing and deadline expectations

Track contract dates carefully: execution, milestone due dates, invoicing windows, and any statutory retention or tax filing deadlines that apply.

Execution Date:

Effective Date as entered in MM/DD/YYYY format

Milestone Deadlines:

Dates tied to deliverable acceptance and payment

Invoice Submission:

Submit within the invoice window specified (commonly 30 days)

Change Order Response:

Set a review period, commonly 10–15 business days

Tax Records:

Retain invoices and payments per IRS rules

eSignature vendor comparison for executing fixed-price agreements

Compare core pricing and compliance features when selecting an eSignature provider to execute and retain signed agreements securely.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/mo	$15/user/mo	$14/user/mo	$19/user/mo	$15/user/mo
Free Trial	7-day free trial	Varies	Varies	Varies	Varies
Bulk Send	Yes	Varies	Varies	Varies	Varies
Audit Trail	Yes	Yes	Yes	Yes	Yes
HIPAA Compliant	Yes	Yes	Yes	No	No

Frequently asked questions about using and signing this agreement

Answers below address common execution, enforceability, and recordkeeping issues for fixed-price project management contracts.

Need help? Contact support

Can this agreement be signed electronically?
Yes. Electronic signatures are valid under the ESIGN Act and state UETA laws when intent, consent, attribution, and retention are present; ensure consumer disclosures where required.
Is a notary or witness required?
Usually not for contract validity, but certain states or related instruments may require notarization or witnesses for recording or specific filings; verify local rules.
How do I handle scope changes after signing?
Use a written change order signed by authorized parties; specify pricing adjustments and schedule impacts to preserve the fixed-price structure and avoid disputes.
What if the signer lacks authority?
A signature by an unauthorized person can render the agreement voidable. Confirm signatory authority before execution and retain corporate authorization records.
How should records be stored?
Retain signed originals and audit trails for the contract term plus applicable retention periods. Use secure, access-controlled storage with tamper detection.
Will using an eSignature platform meet compliance needs?
Platforms that support ESIGN/UETA compliance, secure audit trails, and applicable certifications can meet legal requirements; verify platform features against your regulatory needs.

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