Can this contract be signed electronically?

Yes. Electronic signatures are generally enforceable under the ESIGN Act (15 U.S.C. ch. 96) and UETA where adopted, provided intent, consent, attribution, and record retention are met.

What if the project scope changes after signing?

Use the contract's change order process to document scope, price, and schedule adjustments in writing. Do not rely on verbal agreements; they may not modify a fixed price obligation.

Are notarization or witnesses required?

Most commercial contracts do not require notarization or witnesses to be enforceable, but state-specific requirements may apply for certain instruments; check state rules before notarizing.

Who can sign on behalf of a company?

An authorized officer or person with delegated contracting authority must sign. Verify signing authority through corporate resolutions or POA if necessary to avoid later challenges.

How do I cancel or revoke the contract?

Cancellation rights depend on contract terms. Termination for convenience or default clauses set notice, cure, and payment obligations—follow contractual procedures to avoid breach.

How should executed contracts be stored?

Store the signed PDF and audit trail in a secure, access-controlled repository. Retain according to applicable legal requirements such as IRS, HIPAA, or contract-specific retention clauses.

Electronic Signature
Templates
Project Management
Project Management Fixed Price Contract

Project Management Fixed Price Contract

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

PROJECT MANAGEMENT FIXED PRICE CONTRACT

Project Identification

Project Title Project ID Client Name Client Address Service Provider Name Service Provider Address Primary Project Manager (Provider) Primary Contact (Client)

This Fixed Price Contract is entered into as of Effective Date: by and between Client Name: and Service Provider: . The parties agree as follows.

Scope of Work

The Service Provider will perform the services and deliverables described below in accordance with the terms of this Contract. The Scope of Work defines the fixed-price deliverables, required resources, acceptance criteria and milestones.

Detailed Scope of Work Out-of-Scope Items

Deliverables and Acceptance

The Service Provider shall deliver the following items. Acceptance of each deliverable is governed by the Acceptance Criteria set forth for that deliverable.

Deliverable 1 — Description Deliverable 1 — Acceptance Criteria

Due Date: Fee Allocated to Deliverable: $

Deliverable 2 — Description Deliverable 2 — Acceptance Criteria

Due Date: Fee Allocated to Deliverable: $

Deliverable 3 — Description (if applicable) Deliverable 3 — Acceptance Criteria

Due Date: Fee Allocated to Deliverable: $

Timeline & Milestones

Project Start Date: Project End Date:

Key Milestones

Budget & Payment

Total Fixed Price for the Scope of Work: $

Payment Schedule / Milestone Payments

Invoices are due within days of receipt unless otherwise stated. Late payments shall accrue interest at .

Change Orders

Any change to the Scope of Work or deliverables that affects price, schedule, or resources shall be effected only by a written change order signed by authorized representatives of both parties. The change order shall describe the change, adjustments to the fixed price or schedule, and any additional acceptance criteria.

Change Order Procedure

Acceptance Testing and Warranty

Acceptance testing will be performed in accordance with the Acceptance Criteria. The Client shall provide written notice of rejection within days of delivery, specifying nonconformities. If no such notice is provided, the deliverable shall be deemed accepted.

Service Provider warrants that deliverables will materially conform to the Acceptance Criteria for a period of months from the date of acceptance. Exclusive remedies for breach of warranty shall be the repair or replacement of nonconforming deliverables at no additional charge.

Confidentiality

Each party shall maintain in strict confidence all information designated as confidential or that should reasonably be understood to be confidential given the nature of the information and the circumstances of disclosure. Confidential information shall not be used except to perform obligations under this Contract and shall not be disclosed to third parties without prior written consent, except as required by law.

Liability and Insurance

Except for willful misconduct or gross negligence, neither party shall be liable for indirect, incidental, special or consequential damages. The Service Provider shall maintain insurance appropriate to the services performed and shall provide evidence of such insurance upon request.

Termination

Either party may terminate this Contract for material breach if the breaching party fails to cure such breach within days after written notice. Upon termination for convenience by the Client, Provider shall be paid for work performed and accepted to date and reasonable demobilization costs.

Notices

All notices shall be in writing and delivered to the addresses below by certified mail, courier, or email with confirmation of receipt.

Notice Address — Client Notice Contact — Client Notice Address — Service Provider Notice Contact — Service Provider

Governing Law & Miscellaneous

This Contract shall be governed by and construed in accordance with the laws of the State of , without regard to conflict of laws principles. This Contract constitutes the entire agreement between the parties and supersedes all prior agreements and understandings relating to its subject matter.

Assignment is prohibited without prior written consent of the non-assigning party. Force majeure events beyond the reasonable control of a party shall excuse performance for the duration of such event.

Acknowledgment

Each party represents and warrants that it has full power and authority to enter into this Contract, that the signatory below is duly authorized, and that execution and delivery of this Contract and performance hereunder will not violate any other agreement or legal obligation.

Client

Client Name:

By:

Date:

Service Provider

Provider Name:

By:

Date:

What a Project Management Fixed Price Contract Is

A Project Management Fixed Price Contract is a written agreement that fixes the total payment for a defined project scope, schedule, and set of deliverables. It assigns responsibility for completing specified work within the agreed price, shifts certain cost and schedule risk to the contractor, and usually ties payment milestones to deliverable acceptance. These contracts commonly include detailed scope descriptions, assumptions, exclusions, acceptance criteria, change order procedures, and warranty terms. They are used when the buyer wants price certainty and the vendor can reasonably estimate work and risks in advance.

Why organizations choose a fixed price approach

Fixed price contracts provide cost predictability and clearer incentive alignment: the buyer knows total contract cost and the contractor bears cost overrun risk if scope is controlled and assumptions hold.

Common parties who prepare or sign these contracts

Distribution and signature roles usually reflect internal approval levels and contracting thresholds; ensure authorized signatories execute the agreement.

Internal project managers or PMO representatives responsible for scope and schedule oversight.
Procurement or sourcing specialists negotiating commercial terms and payment milestones.
External contractors or professional services firms agreeing to deliver defined work for a set price.

Representative signer profiles

Project Manager

A project manager signs to confirm scope, milestones, and acceptance criteria on behalf of the buyer; they are responsible for verifying deliverables and initiating payment milestones when conditions are met.

Authorized Signatory

An authorized corporate officer or procurement director signs on behalf of the organization with the authority to bind the company to financial obligations and warranty commitments under corporate signing limits.

Key clauses to include in a professional fixed price contract

A complete contract describes scope, payment, acceptance, change control, schedule, warranties, and risk allocation so both parties understand expectations and remedies.

Scope of Work

Precisely describe tasks, deliverables, and excluded items. Attach technical specifications, acceptance tests, and project schedule as exhibits to avoid ambiguity.

Fixed Price

State the total contract price and whether it includes taxes, travel, or materials. Define invoicing frequency and conditions that must be met for each payment.

Payment Schedule

Link payments to milestones or deliverable acceptance, specify due dates, late payment interest, and invoice requirements to reduce disputes.

Change Orders

Define a written change order process for scope or specification changes, pricing adjustments, and timeline extensions to control scope creep.

Acceptance Criteria

Establish objective tests, review periods, and remediation steps for failed deliverables to prevent payment on defective work.

Warranties & Liability

Specify warranty periods, defect correction obligations, liability caps, and exclusions (consequential damages, indemnities) tailored to project risk.

Step-by-step: completing the contract

Follow these sequential steps to reduce errors and ensure the contract is enforceable and ready for signature.

01

Assemble Documents: Collect scope, schedule, and budget exhibits before drafting.
02

Define Milestones: Map deliverables to payments and acceptance tests.
03

Review Legal: Have counsel review warranties, liability, and change control language.
04

Execute Signatures: Obtain authorized signatures and record the effective date.

How to configure a digital signing workflow

Set up signing fields, authentication, and routing to mirror your internal approval flow and ensure a reliable audit trail.

Field	Configuration
Signature Placement	Place signature, initial, and date fields for each signer.
Authentication	Use email link or SMS code; require stronger ID for sensitive projects.
Routing Order	Set sequential or parallel signing based on approvals needed.
Reminders & Retention	Enable automatic reminders and enable export to secure archive.

Typical e-signing and approval flow

A clear e-signing flow reduces signer friction and creates a complete compliance record for each contract execution.

Upload Document: Host final PDF with exhibits in the signing platform.
Add Fields: Place required signature, initials, and data fields.
Invite Signers: Send secure signing links or email invites.
Complete Audit Trail: Platform records timestamps, IP, and actions for proof.

Technical considerations for eSubmission and storage

Ensure export options include a tamper-evident PDF and an audit trail stored in a secure records repository to meet retention obligations.

File Formats: PDF and DOCX widely supported.
Authentication: Email link, SMS, or advanced signer verification.
Integrations: Connect to CRM, ERP, or document store.

How fixed price contracts differ from other pricing models

Compare fixed price with common alternatives to choose the model that best matches project certainty, risk tolerance, and supplier capability.

Criteria	Fixed Price	Time & Materials
Price Certainty	high	low
Change Order Impact	formal and priced	flexible, billed as incurred
Billing Frequency	milestone or lump sum	periodic hours/materials
Risk Allocation	vendor bears execution risk	buyer bears cost risk

eSignature provider comparison for executing contracts

Vendor features and pricing vary; the table below summarizes starting prices and common enterprise features relevant to contract execution and compliance.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/mo	$15/user/mo	$14/user/mo	$19/user/mo	$15/user/mo
Free Trial	7-day free trial	Varies	Varies	Varies	Varies
Bulk Send	Yes	Yes	Yes	Yes	Varies
Audit Trail	Yes	Yes	Yes	Yes	Yes
HIPAA Compliant	Yes	Yes	Yes	No	No
Envelope Cap	No cap	100 envelopes/user/year	Varies	Varies	Varies

Common questions about Project Management Fixed Price Contracts

Answers to frequent questions about e-signing, scope changes, signatures authority, cancellations, and secure storage for fixed price agreements.

Need help? Contact support

Can this contract be signed electronically?
Yes. Electronic signatures are generally enforceable under the ESIGN Act (15 U.S.C. ch. 96) and UETA where adopted, provided intent, consent, attribution, and record retention are met.
What if the project scope changes after signing?
Use the contract's change order process to document scope, price, and schedule adjustments in writing. Do not rely on verbal agreements; they may not modify a fixed price obligation.
Are notarization or witnesses required?
Most commercial contracts do not require notarization or witnesses to be enforceable, but state-specific requirements may apply for certain instruments; check state rules before notarizing.
Who can sign on behalf of a company?
An authorized officer or person with delegated contracting authority must sign. Verify signing authority through corporate resolutions or POA if necessary to avoid later challenges.
How do I cancel or revoke the contract?
Cancellation rights depend on contract terms. Termination for convenience or default clauses set notice, cure, and payment obligations—follow contractual procedures to avoid breach.
How should executed contracts be stored?
Store the signed PDF and audit trail in a secure, access-controlled repository. Retain according to applicable legal requirements such as IRS, HIPAA, or contract-specific retention clauses.

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