Can this agreement be e-signed?

Yes. Electronic signatures are enforceable under the ESIGN Act (15 U.S.C. ch. 96) and UETA in most states. Exceptions exist for certain testamentary or court filings; confirm that your use case is not excluded.

Is notarization or witnesses required?

Generally no for commercial construction contracts, but notarization or witnesses may be needed for related deeds or jurisdiction-specific filings. Check state notary rules and RON availability with the relevant state notary commission.

Who must sign to bind a company?

An authorized officer or agent with corporate authority should sign; the agreement should state titles and whether signature by agent requires additional ratification to avoid enforceability issues.

What if the scope changes during work?

Follow the contract’s change order procedure: document the change, get written approval from authorized signatories, and adjust schedule and payment terms before proceeding with the changed work.

How should I store the signed agreement?

Store a certified PDF with audit metadata (timestamps, signer attribution, IP) in a secure repository. Retain per record retention rules; export copies for project records and lien defense if needed.

Does electronic execution meet healthcare or privacy needs?

If the project touches healthcare facilities, use a platform that supports HIPAA (BAA required). Confirm technical safeguards (AES-256 at rest, TLS 1.2/1.3) and contractual BAA terms before transmitting PHI.

Electronic Signature
Templates
Project Management
Project Management Floor Leveling Agreement

Project Management Floor Leveling Agreement

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

PROJECT MANAGEMENT FLOOR LEVELING AGREEMENT

This Project Management Floor Leveling Agreement (the Agreement) is entered into as of (the Effective Date), by and between Client Name: and Service Provider: .

Project Identification

Project Title Project ID Project Manager (Provider) Site / Installation Address

Scope of Work

Service Provider shall perform floor leveling and related project management services as described in this Scope of Work. The services include site assessment, preparation, substrate remediation, application of leveling materials, curing, verification of tolerance, and coordination with Client and other trades.

Detailed Scope of Work Out-of-Scope Items

Deliverables and Acceptance Criteria

The following deliverables will be produced and are subject to the acceptance procedures described below.

Deliverable 1 Description Acceptance Criteria for Deliverable 1 Deliverable 2 Description Acceptance Criteria for Deliverable 2

Timeline and Milestones

Project timeline and milestone dates shall be as follows. Milestone completion is a condition for associated payments.

Contract Start Date Contract End Date (Estimated) Milestone 1 (Description)

Milestone 1 Target Date:

Milestone 2 (Description)

Milestone 2 Target Date:

Budget and Payment

Total Contract Price Payment Schedule

Deposit required: Yes No

Retainage (If any)

Change Order Process

All changes to the Scope of Work, schedule, or price must be documented in a written Change Order. A Change Order shall include description of change, price impact, schedule impact, and signatures of authorized representatives of both parties. Work performed without an approved Change Order is not billable except as mutually agreed in writing.

Change Order Approval Threshold

Quality, Acceptance and Warranty

Acceptance testing shall be performed against the acceptance criteria set forth for each deliverable. Client shall provide written notice of nonconformance within seven (7) calendar days of delivery; absent such notice the deliverable shall be deemed accepted. Service Provider warrants that work will be free from defects in materials and workmanship for a period of from final acceptance.

Insurance, Permits and Safety

Service Provider shall maintain insurance customary for this type of work, including commercial general liability and workers' compensation. Service Provider is responsible for securing any permits required for floor leveling operations and shall comply with all applicable laws and safety regulations.

Insurance Certification (Provider)

Indemnification and Liability

Each party shall indemnify, defend and hold harmless the other party from claims arising out of its negligent acts or willful misconduct in the performance of this Agreement. Except for liability resulting from gross negligence or willful misconduct, the aggregate liability of Service Provider shall not exceed the total amount paid under this Agreement.

Termination

Either party may terminate this Agreement for material breach if the breaching party fails to cure the breach within days after written notice. Upon termination for convenience by Client, Service Provider shall be paid for work performed and documented costs to the date of termination plus reasonable demobilization expenses.

Dispute Resolution and Governing Law

The parties shall attempt to resolve disputes by negotiation. If unresolved, disputes shall be submitted to binding arbitration in accordance with the rules mutually agreed by the parties. This Agreement shall be governed by the laws of the state of without regard to its conflicts of law principles.

Notices

Notices under this Agreement shall be delivered to the addresses below by hand, certified mail, or overnight courier and are effective upon receipt.

Client Notice Address Service Provider Notice Address

Miscellaneous Provisions

This Agreement constitutes the entire agreement between the parties with respect to the subject matter and supersedes prior negotiations. Amendments must be in writing and signed by authorized representatives of both parties. If any provision is held invalid, the remainder shall remain in effect.

Additional Terms or Notes

Certification: Each signatory below represents and warrants that they are authorized to execute this Agreement on behalf of the party for which they sign and that by signing they accept and agree to be bound by the terms set forth herein.

Client Name:

By:

Date:

Service Provider:

By:

Date:

What the Project Management Floor Leveling Agreement Covers

A Project Management Floor Leveling Agreement is a written contract that defines the scope, technical specifications, responsibilities, schedule, payment terms, change‑order process, and acceptance criteria for floor leveling work on a construction project. It documents who performs the work, how quality and tolerances will be measured, inspection and warranty obligations, and dispute resolution steps. The agreement reduces ambiguity between owner, contractor, and subcontractors, and serves as the reference for lien, insurance, and permit compliance during project execution and after final acceptance.

Why a Clear Agreement Matters for Floor Leveling Projects

A precise agreement reduces disputes, clarifies payment and warranty obligations, and documents technical tolerances that affect finishes. It also creates an auditable record suitable for electronic execution under 15 U.S.C. ch. 96 (ESIGN) and state UETA rules when applicable.

Who Typically Prepares and Signs This Agreement

Common participants include owners, general contractors, flooring subcontractors, and project managers responsible for execution and oversight.

Project managers and PMO leads coordinating schedules and acceptance criteria.
General contractors contracting and coordinating subcontractor performance on site.
Flooring subcontractors responsible for leveling work, materials, and warranty.

Each signer should have authority to bind their organization and confirm compliance with local construction and contract law.

Primary Signer Roles

Project Manager

A corporate or owner-side project manager who oversees specification adherence, authorizes payments for completed milestones, and documents inspections and punch lists for acceptance.

Subcontractor Lead

A licensed flooring or concrete subcontractor representative who confirms scope, warranty terms, crew qualifications, and assumes responsibility for defects within stated warranty periods.

Core Elements to Include in the Agreement

Well-structured floor leveling agreements combine technical and commercial terms so expectations are explicit. The following six items form the contract backbone and reduce downstream disputes.

Parties

Full legal names and business entity types for owner, contractor, and any guarantors; include addresses and contact points for notices.

Scope of Work

Detailed description of areas to be leveled, substrate prep, materials, measurement tolerances (e.g., mm/inch over specified span), and acceptance criteria.

Technical Specs

Materials, mixing or patching methods, moisture mitigation steps, finishing tolerances, testing standards (ASTM or local code), and required certifications.

Schedule & Milestones

Start date, milestone inspections, completion deadlines, and dependencies tied to other trades or finishes that affect access and curing times.

Payment Terms

Progress payment schedule, retainage percentage, invoicing requirements, and remedies for late payment or disputed work.

Change Orders

Process for submitting, approving, and pricing changes; time impacts; and an authorized signatory list for approving scope modifications.

Step-by-Step: Preparing and Executing the Agreement

Follow a consistent sequence to reduce errors and ensure each party understands obligations before work begins.

01

Draft: Record scope, specs, schedule, and payment milestones clearly.
02

Review: Have legal and technical reviewers confirm risk allocation and tolerances.
03

Approve: Gather authorized signatures and record dates.
04

Distribute: Share final signed copies with owner, contractor, and site superintendent.

Setting Up an Online Execution Workflow

Configure digital routing so signatures, approvals, and required fields are captured in order and retained with an audit trail.

Field	Configuration
Signer Order	Set owner then contractor then subcontractor sequential signing.
Authentication	Use email link plus optional SMS code for added attribution.
Required Fields	Make signature, date, and scope confirmations mandatory before completion.
Notifications	Enable reminders and copy stakeholders on completion emails.

Where Signed Agreements Should Be Sent

Designate primary recipients and a records custodian to ensure the agreement is available for inspection, payments, and lien defense.

Owner: Receive the executed original or certified copy for payment and warranty records.
General Contractor: Keep a copy on site for scheduling and inspection coordination.
Subcontractor: Retain executed copy to support invoicing and warranty obligations.
Records Custodian: Store final PDF with audit trail in project document repository.

Digital Signing and Distribution Considerations

Use a secure eSignature workflow that captures signer attribution, timestamps, and an immutable audit trail for dispute avoidance.

File Formats: PDF or DOCX with flattened fields where appropriate.
Integrations: Connect to cloud storage and PM tools for version control.
Authentication: Email link or SMS code and optional ID verification.

Store executed documents in a centralized repository with access controls and backup; ensure exports include audit metadata (IP, timestamps, signer identity).

Common Timelines and Deadlines to Track

Track milestone dates and notice windows in the agreement and in project schedules to avoid disputes and payment delays.

Pre-Work Inspection:

Occurs before leveling; documents existing substrate conditions.

Mobilization Date:

Date crews access the site and begin preparatory work.

Leveling Completion:

Target completion date tied to milestone payment release.

Final Inspection:

Owner or rep inspects and issues acceptance or punch list.

Warranty Start:

Begins on accepted completion date; note warranty duration.

Common Mistakes That Cause Delays or Disputes

Vague scope language that omits measurement methods and tolerance values, creating disagreement at inspection.
Missing or unsigned change orders that lead to unapproved work and invoicing disputes.
Inconsistent party names or titles, which complicate enforcement and lien or warranty claims.
Failure to attach technical exhibits and test protocols, leaving performance standards undefined for remedial work.

Primary Risks and Consequences of an Incorrect Agreement

Payment Delays: Lien risk

Scope Disputes: Rework costs

Warranty Exposure: Extended liability

Permit Violations: Stop‑work orders

Safety Noncompliance: Fines or penalties

Evidence Gaps: Weakened claims

Real-World Examples of Digital Agreement Use

Construction and property management teams report faster execution and clearer records when using verified electronic signing workflows.

Martin Properties

Martin Properties used online execution for site agreements to reduce turnaround time.

Quick mobile signing on-site enabled same-day approvals.
"I can process and execute all of these documents online with 100% compliance and built-in security. Whether on mobile or working offline, I can get forms back to their necessary parties efficiently."

BIS

BIS standardized contract templates for subcontractors to remove ambiguity.

Centralized templates reduced revision cycles.
"We felt most comfortable with airSlate SignNow given their SOC 2 certification and strict focus on ESIGN and UETA act compliance."

eSignature Pricing and Feature Snapshot for Agreement Execution

Compare common vendor starting prices and select features relevant to executing Project Management Floor Leveling Agreements; signNow is listed first per vendor comparison guidelines.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/mo	$15/user/mo	$14/user/mo	$19/user/mo	$15/user/mo
Free Trial	7-day trial	Varies	Varies	Varies	Varies
Bulk Send	Yes (Premium)	Yes	Yes	Yes	No
Audit Trail	Yes	Yes	Yes	Yes	Yes
HIPAA Compliant	Yes	Yes	Yes	No	No
Envelope Cap	No cap	100 envelopes/user/year	Varies	Varies	Varies

Frequently Asked Questions About Using This Agreement

Answers to common questions about eSigning, notarization, signatures authority, and recordkeeping for floor leveling agreements.

Need help? Contact support

Can this agreement be e-signed?
Yes. Electronic signatures are enforceable under the ESIGN Act (15 U.S.C. ch. 96) and UETA in most states. Exceptions exist for certain testamentary or court filings; confirm that your use case is not excluded.
Is notarization or witnesses required?
Generally no for commercial construction contracts, but notarization or witnesses may be needed for related deeds or jurisdiction-specific filings. Check state notary rules and RON availability with the relevant state notary commission.
Who must sign to bind a company?
An authorized officer or agent with corporate authority should sign; the agreement should state titles and whether signature by agent requires additional ratification to avoid enforceability issues.
What if the scope changes during work?
Follow the contract’s change order procedure: document the change, get written approval from authorized signatories, and adjust schedule and payment terms before proceeding with the changed work.
How should I store the signed agreement?
Store a certified PDF with audit metadata (timestamps, signer attribution, IP) in a secure repository. Retain per record retention rules; export copies for project records and lien defense if needed.
Does electronic execution meet healthcare or privacy needs?
If the project touches healthcare facilities, use a platform that supports HIPAA (BAA required). Confirm technical safeguards (AES-256 at rest, TLS 1.2/1.3) and contractual BAA terms before transmitting PHI.

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