Can this extension be signed electronically?

Yes. Electronic signatures are generally enforceable under the ESIGN Act and most state e‑signature laws, provided intent, consent, attribution, and retention are demonstrated. Verify municipal acceptance for permit attachments before relying solely on eSignature.

Is a notary or witness ever required?

Some jurisdictions or specific permit types may require notarization or witness signatures. Check local building department rules and the form's state-specific section before finalizing signatures.

What happens if the permit number is missing?

Omitting a permit number typically delays inspection scheduling and municipal acceptance. Include application or permit IDs when available and update the record promptly if assigned later.

How should I store signed extensions?

Store a signed PDF with an audit trail in your project records for at least three years, and longer where tax, safety, or state rules apply; ensure backups and access controls are in place.

Can a contractor change cost estimates after signing?

Cost changes post-signature require an additional signed amendment or replacement extension. Unilateral changes without authorization can lead to disputes and payment withholding.

Who is the authorized signer?

Authorized signers are typically the licensed contractor representative, the property owner or manager, and any required municipal official; the form should name roles and include printed names and dates.

Electronic Signature
Templates
Project Management
Project Management Flue Extension

Project Management Flue Extension

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

PROJECT MANAGEMENT FLUE EXTENSION

Project Identification

Project ID: Effective Date:

Client Name Service Provider Project Manager (Provider) Project Site / Facility Address

Purpose and Scope of Extension

This document extends the existing Project Management Agreement between the Client and the Service Provider for the purpose of performing a flue extension at the Project Site. The parties agree that the following additional scope, timeline and budget amendments apply and supersede the original agreement only to the extent expressly set forth below.

Detailed Scope of Work (Flue Extension) Out-of-Scope Items

Deliverables and Acceptance Criteria

The Service Provider shall deliver the following items. Acceptance of each deliverable shall be pursuant to the acceptance criteria specified and shall be completed by the Client in writing within ten (10) business days of delivery unless otherwise agreed in writing.

Deliverable 1 - Description Deliverable 1 - Acceptance Criteria

Due Date:

Deliverable 2 - Description Deliverable 2 - Acceptance Criteria

Due Date:

Timeline and Milestones

Project Start Date (this extension) Projected Completion Date (this extension) Key Milestones (describe each milestone and date)

Budget and Payment Schedule

The Client agrees to compensate the Service Provider for the additional work described herein in accordance with the payment schedule below. All amounts are exclusive of taxes unless otherwise stated.

Total Additional Cost Payment Schedule (milestone, percent or amount, due date)

Retainage, if any: Invoice Terms: Net

Change Order Process

Any change to the scope, schedule, budget, or deliverables described in this Flue Extension must be authorized in writing by an executed Change Order signed by authorized representatives of both parties. Verbal approvals are not binding. The Change Order shall identify the changed scope, price impact, schedule impact, and any other modifications required to implement the change.

Change Order Contact (Client) Change Order Contact (Provider)

Confidentiality

Each party shall treat as confidential all proprietary or sensitive information received from the other party in connection with this Flue Extension. Confidential information shall not include information that is or becomes publicly available through no fault of the receiving party. The receiving party shall use at least the same degree of care it uses to protect its own confidential information, but no less than reasonable care.

Warranties, Liability and Insurance

The Service Provider warrants that work performed under this extension will be performed in a professional and workmanlike manner consistent with industry standards for flue and related structural work. Except as expressly provided in this extension, the Service Provider disclaims all other warranties. Liability for direct damages arising from negligent performance shall be limited to the additional fees paid under this extension. Neither party shall be liable for consequential, special, or punitive damages. The Service Provider shall maintain insurance appropriate for the work and provide certificates upon reasonable request.

Governing Law

This Flue Extension shall be governed by and construed in accordance with the laws of the state of without regard to choice of law principles.

Notices

Client Notice Address Provider Notice Address

Acceptance and Authorization

By signing below, each party represents and warrants that it has full authority to enter into this Flue Extension and that the individual signing on its behalf is duly authorized to bind the party to the terms herein. Execution of this document constitutes the parties' mutual agreement to the amended scope, schedule, and price set forth above.

Client:

By:

Date:

Service Provider:

By:

Date:

What the Project Management Flue Extension Is

The Project Management Flue Extension is a construction change-order and permitting document used to record scope, schedule, cost, and approval for extending or modifying a building flue or chimney system. It combines technical scope descriptions, regulatory permit references, inspection milestones, and signatory authorization in a single project-level record. The form establishes who is responsible for design, installation, inspections, and final acceptance, and it provides a clear written trail for client approvals, contractor billing, and municipal permit officials to reference during review and inspection.

Why a Formal Flue Extension Document Matters

Documenting a flue extension clarifies scope, aligns stakeholders, and reduces rework by capturing approvals and attachments in one record.

Who Typically Prepares and Signs This Extension

The following roles most commonly complete or sign a Project Management Flue Extension.

General Contractors — Submit scope, cost updates, and request inspections for construction changes.
Property Owners / Managers — Approve scope and cost changes; verify final acceptance.
Local Building Inspectors — Review permit attachments and sign off on code compliance.

Clear role assignment at the start of the form speeds approval and avoids disputes later.

Essential Sections to Include in a Professional Extension

A complete extension form groups technical scope, cost changes, schedule impacts, required permits, attachments like drawings or calculations, and a signature block that identifies authorized signers and their roles.

Scope Summary

Concise description of the flue work, materials, dimensions, and any structural penetrations to be performed; reference existing drawings where applicable.

Technical Attachments

Include updated drawings, engineering calculations, manufacturer specifications, and any testing requirements that support code compliance.

Cost Change

Line-item estimate of labor, materials, permits, and contingency; state whether amount is not-to-exceed or fixed-price and reference payment terms.

Schedule Impact

Document start date, completion date, inspection windows, and any milestone adjustments affecting project sequencing or dependencies.

Permits & Inspections

List required municipal permits, application IDs if available, inspection types, and expected inspection dates or triggers.

Authorizations

Signature block with printed name, role, company, date, and any required witness or notary fields for local acceptance.

Required Information You Should Include

Project Name: Full project identifier

Contractor: Company name and license number

Permit Number: Municipal permit ID if issued

Scope Description: Short technical summary

Estimated Cost: Dollar amount

Signatures: Authorized signer names and dates

Step-by-Step: Completing the Flue Extension Form

Follow these steps in order to ensure a complete, reviewable extension submission.

01

1. Identify: Enter project and permit identifiers clearly.
02

2. Describe: Write a detailed scope referencing plans and materials.
03

3. Attach: Upload drawings, specs, and engineer sign-off documents.
04

4. Authorize: Collect signatures, dates, and any witness or notary info.

How to Configure the Form for Online Use

Configure fields, authentication, and routing to match project approvals and municipal submission requirements.

Field	Configuration
Authentication	Email link + optional SMS code
Signing Order	Sequential role-based routing
Attachments	Allow PDF, DOCX, and image uploads
Integrations	Connect to Procore, Google Drive, or NetSuite

Submission Flow and Typical Routing

A standard digital flow minimizes delays by enforcing field completion and routing to the right reviewers.

Prepare: Contractor completes form and uploads attachments.
Review: Project manager and engineer check scope and cost.
Approve: Owner or authorized rep signs to accept changes.
File: Submit permit documents to municipality and schedule inspections.

Digital Signing and File Format Considerations

Choose a platform that supports standard file formats, audit trails, and municipal submission workflows.

File Types: PDF, DOCX, JPEG
Audit Trail: Timestamps, IP, and signer info
Integrations: Procore, Google Workspace, NetSuite

Ensure the chosen eSignature tool can export signed PDFs with embedded audit data for permitting and recordkeeping.

Typical Timelines and Expected Processing Steps

Track key dates on the form so inspections, work, and billing align with the amended scope.

Permit Submission Date:

Date contractor files permit application

Inspection Window:

Target week for municipal inspection

Work Start:

Planned on-site start date

Projected Completion:

Estimated finish date for extension work

Final Acceptance:

Date owner signs final completion

Key Project Milestones for a Flue Extension

Use these numbered milestones as a sequential checklist from authorization to final acceptance.

01

Authorization Issued

Client approval and signed extension recorded before mobilization.

02

Permit Secured

Municipal permit approved and permit number recorded.

03

Inspection Scheduled

Inspection booked for completed rough and final stages.

04

Closeout

Final inspection passed and final payment authorized.

Common Preparation Errors to Avoid

Incomplete technical attachments, such as missing venting diagrams or manufacturer specs, commonly lead to permit delays and inspection rejections.
Failing to list the municipal permit or application ID on the form causes confusion and can delay inspections and final sign-offs.
Using vague cost descriptions like 'materials as needed' complicates billing and may void change order approval for fixed‑price contracts.
Not confirming the authorized signatory for the owner or manager results in unsigned or improperly authorized extensions that cannot be enforced.

Consequences of an Incorrect or Missing Extension Record

Permit Rejection: Work halted until corrected

Fines: Municipal penalties possible

Insurance Void: Coverage disputes on claims

Payment Delay: Contractor invoices withheld

Safety Risk: Code noncompliance hazards

Dispute: Contractor/owner legal claims

How This Extension Differs from Similar Documents

Comparing common document types helps decide which form to use when scope or approvals change.

Criteria	Flue Extension	Change Order	Permit Request
Primary Use	scope update	contract modification	regulatory filing
Signatures			municipal sign-off
Attachments	drawings/specs	cost backup	plans/fees
Timing	during project	during contract	before work

eSignature Platform Pricing and Feature Snapshot

Common eSignature options for managing digital approvals and signed PDFs. signNow is listed first as a reference point; compare starting prices and core capabilities below.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/mo	$15/user/mo	$14/user/mo	$19/user/mo	$15/user/mo
Free Trial	7-day free trial	Yes	Yes	Yes	Yes
Bulk Send	Yes	Yes	Yes	Yes	No
Audit Trail	Yes	Yes	Yes	Yes	Yes
HIPAA Compliant	Yes	Yes	Yes	No	No

Frequently Asked Questions About the Flue Extension

Answers to common questions about completion, submission, and legal validity of a flue extension record.

Need help? Contact support

Can this extension be signed electronically?
Yes. Electronic signatures are generally enforceable under the ESIGN Act and most state e‑signature laws, provided intent, consent, attribution, and retention are demonstrated. Verify municipal acceptance for permit attachments before relying solely on eSignature.
Is a notary or witness ever required?
Some jurisdictions or specific permit types may require notarization or witness signatures. Check local building department rules and the form's state-specific section before finalizing signatures.
What happens if the permit number is missing?
Omitting a permit number typically delays inspection scheduling and municipal acceptance. Include application or permit IDs when available and update the record promptly if assigned later.
How should I store signed extensions?
Store a signed PDF with an audit trail in your project records for at least three years, and longer where tax, safety, or state rules apply; ensure backups and access controls are in place.
Can a contractor change cost estimates after signing?
Cost changes post-signature require an additional signed amendment or replacement extension. Unilateral changes without authorization can lead to disputes and payment withholding.
Who is the authorized signer?
Authorized signers are typically the licensed contractor representative, the property owner or manager, and any required municipal official; the form should name roles and include printed names and dates.

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