Can this be signed electronically?

Yes. Electronic signatures are generally enforceable under the federal ESIGN Act (15 U.S.C. ch. 96) and state UETA laws in most jurisdictions. Ensure intent, consent, signer attribution, and reliable record retention to meet the four-part ESIGN test.

Are notarization or witnesses required?

Most construction contracts do not require notarization, but local practice or specific filings may. Some states require witnesses or notary acknowledgements for deeds or recorded documents; check the county recorder or state notary rules before signing.

How do I correct an executed agreement?

Execute a written amendment signed by all parties or prepare a change order documenting the modification. Avoid handwritten corrections on executed originals unless countersigned; maintain a clear audit trail for any amendment.

What supporting documents should be attached?

Attach permits, inspection schedules, contractor license and insurance evidence, and any required lien waivers. These attachments support permit approval and insurance claims and reduce disputes.

Who has authority to sign for a company?

Only an authorized officer, manager, or person with delegated signing authority should sign on the company's behalf. Verify authority with corporate records or a board resolution where necessary.

How long must I keep the signed agreement?

Retain the agreement for the contract term plus at least 3 years; IRS-related records require 3 years (IRC §6501(a)), and industry-specific rules may require longer retention for dispute defense.

Electronic Signature
Templates
Project Management
Project Management Foundation Repair Agreement

Project Management Foundation Repair Agreement

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Project Management Foundation Repair Agreement

Document Analysis (preparer use only)

This agreement is a two-party project management and construction services contract for foundation repair. It contains project identification, a detailed scope of work and exclusions, deliverables and acceptance criteria, a project timeline with milestones, a budget and payment schedule, change order procedures, confidentiality and insurance requirements, warranty and liability provisions, governing law and dispute resolution, and signature blocks for Client and Service Provider. Parties must execute herein to authorize work and payment.

Project Identification

Project Title Project ID

Client Name: Client Contact:

Client Address

Service Provider: Project Manager:

Provider Business Address

Effective Date of Agreement:

Scope of Work

The Service Provider shall perform the foundation repair work described below in a professional manner consistent with industry standards for sound foundation stabilization and waterproofing. The work includes site assessment, installation of corrective systems, backfill, finish grading, and temporary protection as necessary. Specific procedures, materials, and quantities are to be detailed in the Scope of Work field.

Detailed Scope of Work Out-of-Scope Items

Deliverables and Acceptance Criteria

The following deliverables will be provided by the Service Provider. Each deliverable will be subject to the acceptance criteria listed. Acceptance shall require written sign-off by the Client or deemed accepted after seven (7) calendar days without written rejection specifying deficiencies.

Deliverable 1 Description Deliverable 1 Acceptance Criteria Deliverable 2 Description (if applicable) Deliverable 2 Acceptance Criteria

Timeline and Milestones

Project Start Date: Project End Date:

Milestone 1

Due Date: Completion Criteria:

Milestone 2

Due Date: Completion Criteria:

Budget and Payment

Total Contract Price: $

Payment Schedule

Retainage (%): Late Payment Interest Rate (annual %):

Change Orders

All changes to the Scope of Work shall be documented by a written Change Order signed by both parties prior to performance. Change Orders shall set forth the adjusted scope, price, and schedule. Emergency work required to protect health or property may commence upon written notice to the Client and shall be confirmed by a Change Order within three (3) business days.

Change Order Procedure & Rates

Insurance, Permits, and Compliance

The Service Provider shall maintain insurance coverage customary for foundation repair contractors, including commercial general liability and workers' compensation as required by law. The Service Provider shall obtain all permits required for performance unless otherwise indicated below.

Insurance and Permit Notes

Service Provider will obtain permits: Client will obtain permits:

Warranties, Liability, and Indemnification

Service Provider warrants that work will be free of defects in workmanship for a period specified below from the date of final acceptance. Except for express warranties set forth in this Agreement, Service Provider disclaims all other warranties, whether express or implied. Client shall indemnify and hold harmless the Service Provider for claims arising from preexisting conditions or Client-supplied materials. Service Provider's total liability for claims arising from this Agreement shall be limited to direct damages not to exceed the total contract price, except for willful misconduct or gross negligence.

Warranty Period (months):

Delays and Force Majeure

Neither party shall be liable for delays caused by events beyond its reasonable control, including acts of God, strikes, or governmental actions. The affected party shall give prompt written notice and shall be entitled to an equitable extension of time and, if appropriate, additional compensation for documented costs caused by the delay.

Acceptance and Final Completion

Upon completion of work and correction of any punch-list items, the Service Provider will issue a final completion notice and invoice. Client shall complete final acceptance testing and provide written acceptance or a written list of deficiencies within seven (7) calendar days. Payment of the final invoice shall not be unreasonably withheld following acceptance.

Termination

Either party may terminate this Agreement for material breach if the breaching party fails to cure within the notice period specified below. Upon termination for cause by the Client, the Client shall pay for work performed to the date of termination, including documented demobilization costs.

Cure Period (days):

Governing Law and Dispute Resolution

This Agreement shall be governed by the laws of the jurisdiction specified below without regard to conflict of law rules. Parties agree to negotiate in good faith to resolve disputes. If the parties fail to resolve a dispute within thirty (30) days, disputes shall be resolved by binding arbitration administered under commercially reasonable arbitration rules, unless the parties agree otherwise in writing.

Governing Jurisdiction

Miscellaneous Provisions

Entire Agreement: This instrument and its referenced attachments constitute the entire agreement between the parties and supersede prior negotiations. Amendments must be in writing and signed by both parties. Severability: If any provision is found unenforceable, remaining provisions shall remain in full force. Assignment: Neither party may assign this Agreement without the prior written consent of the other, except to a successor in interest.

Additional Notes / Attachments

Client Name:

By:

Date:

Service Provider Name:

By:

Date:

What the Project Management Foundation Repair Agreement Is

The Project Management Foundation Repair Agreement is a contract that defines the relationship, responsibilities, and deliverables between a project manager or contractor and a property owner for foundation repair work. It documents scope of repairs, schedule, payment terms, permitting and inspection responsibilities, safety and site access rules, change-order processes, and warranty or remedial obligations. The agreement provides a written record for project milestones, acceptance criteria, and dispute resolution procedures so both parties understand expectations before physical work begins.

Why a Formal Foundation Repair Agreement Matters

A clear agreement reduces schedule and budget disputes, documents permit and inspection responsibilities, and preserves remedies if workmanship or materials fail. It also supports insurance and lien management by clarifying payment triggers and retainage.

Who Typically Prepares and Signs This Agreement

The agreement is commonly completed by parties directly responsible for the repair: property owners, licensed contractors, and designated project managers.

Property owners and landlords needing documented scope and payment protections.
Licensed foundation contractors and structural engineers responsible for repairs and warranties.
Project managers, general contractors, or construction managers coordinating subcontractors and inspections.

Use the agreement when multiple stakeholders must coordinate permitting, inspections, payments, or insurance claims to ensure consistent expectations.

Typical Signatory Roles and Responsibilities

Homeowner / Owner

The owner authorizes work, approves the scope, and provides site access and payment. Accurate legal name and mailing address are required for notices and lien waivers.

Contractor / Project Manager

A licensed contractor or project manager accepts scope, schedule, and safety obligations, provides proof of licensing/insurance, and warrants workmanship per the agreement's warranty clause.

Essential Information Fields to Include

Parties: Legal names of owner and contractor

Property: Full street address and parcel ID

Scope: Detailed repair description

Schedule: Start and completion dates

Payment: Price, deposit, retainage

Warranties: Warranty duration and exclusions

Key Risks of an Incomplete or Incorrect Agreement

Payment Disputes: Delayed payments or withholding

Mechanic's Liens: Potential lien filings by unpaid contractors

Permit Noncompliance: Fines or stop-work orders

Warranty Voids: Unclear warranty terms may limit remedies

Insurance Claim Denials: Missing documentation can affect coverage

Safety Liability: Unassigned safety duties increase risk

Common Preparation and Drafting Mistakes

Using vague scope language such as "repair as needed" instead of enumerating specific methods and materials.
Failing to attach permit numbers, inspection requirements, or who is responsible for securing permits.
Omitting a clear payment schedule, retainage amount, and acceptance criteria tied to inspections.
Not documenting change-order procedures, which leads to bill disputes and schedule slippage.

Step-by-Step: Completing the Agreement

Follow these steps in sequence to prepare a usable, enforceable Project Management Foundation Repair Agreement.

01

Gather documents: Collect permits, site plans, and contractor license details.
02

Define scope: Describe methods, materials, and measurable acceptance criteria.
03

Set schedule: Specify start, milestones, and completion dates.
04

Agree payment: Include deposit, progress payments, retainage, and final payment triggers.

Where to Send and How the Agreement Moves Through the Project

Routing the agreement is typically document-driven: contractor prepares, owner reviews, signatures are collected, and copies are distributed to stakeholders and permit authorities.

Pre-sign review: Owner and contractor confirm scope and schedule.
Signatures: Collect signatures and notarizations if required.
Permit submission: Attach agreement to permit applications as required.
Distribution: Share final signed copies with insurer and inspection authorities.

Recommended Digital Workflow Settings for eSigning

Configure a consistent digital workflow to ensure signatures, audit trails, and document storage are complete and compliant.

Field	Configuration
Signer order	Owner then contractor sequential signing
Authentication	Email plus SMS code for higher assurance
Reminders	Automatic reminders at 3 and 7 days
Retention	Archive PDF/A with audit trail

Technical Considerations for eSigning and File Formats

Choose a platform that supports standard document formats, audit trails, and integrations with your project systems.

File formats: PDF, DOCX and fillable forms supported
Integrations: Salesforce, NetSuite, Procore, Google Workspace
Security: TLS in transit and AES-256 at rest

Typical Deadlines and Timing Expectations

Common timeline items the agreement should specify include permit processing, milestone approvals, payment dates, and warranty reporting windows.

Permit procurement:

Allow 2–8 weeks depending on local jurisdiction

Start date:

Project start date as MM/DD/YYYY

Milestone payments:

Tie payments to inspection or completion milestones

Final acceptance:

Owner has specific days to accept after final inspection

Warranty notice:

Owner must report defects within warranty term

Key Project Milestones from Agreement to Closeout

A compact list of sequential milestones helps track progress and links payments to verifiable events.

01

Inspection & Assessment

Initial site inspection and written estimate prepared

02

Agreement Execution

Signed contract and permits obtained before work begins

03

Repair Work

Foundation repairs completed per scope and inspections

04

Final Acceptance

Final inspection, punch list resolution, and release of retainage

eSignature Vendor Pricing and Feature Snapshot

Compare starting price and a few feature criteria when choosing an eSignature provider for foundation repair agreements.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/mo	$15/user/mo	$14/user/mo	$19/user/mo	$15/user/mo
Free Trial	7-day free trial	No	No	Yes, limited	Yes, limited
Bulk Send	Yes (plan dependent)	Yes	Yes	Yes	No
Audit Trail	Yes	Yes	Yes	Yes	Yes
HIPAA Compliant	Yes	Yes	Yes	No	No
Envelope Cap	No envelope cap	100 envelopes/user/year	Varies by plan	Varies by plan	Varies by plan

Real-world Examples of Digital Agreements in Construction

These customer stories show how digital signing and clear agreements help complete projects and maintain compliance.

Martin Properties

A regional real estate operator standardized repair contracts to speed closings.

Quick mobile signing enabled onsite approvals.
"I can process and execute all of these documents online with 100% compliance and built-in security. Whether on mobile or working offline, I can get forms back to their necessary parties efficiently."

Optica Ventures LLC

A small developer centralized signed scopes to reduce disputes.

Clear acceptance criteria reduced punch lists.
"The interface is simple and easy-to-use for our team; more importantly, it is just as easy for our customers."

Practical Tips for Accurate and Efficient Agreements

Implement practical controls to reduce errors, speed approvals, and preserve enforceability.

Use precise scope language

Describe methods, materials, and measurable acceptance criteria to avoid ambiguity and reduce disputes during inspections.

Tie payments to inspections

Link milestone payments and retainage release to documented inspections to align incentives and evidence completion.

Collect supporting permits

Attach permit numbers, inspection schedules, and contact information for local authorities to streamline compliance checks.

Preserve digital audit trails

Use eSignature platforms that record timestamps, signer identity, and IP addresses to support enforceability and audits.

Frequently Asked Questions

Answers to common questions about signing, notarization, corrections, and retention for Project Management Foundation Repair Agreements.

Need help? Contact support

Can this be signed electronically?
Yes. Electronic signatures are generally enforceable under the federal ESIGN Act (15 U.S.C. ch. 96) and state UETA laws in most jurisdictions. Ensure intent, consent, signer attribution, and reliable record retention to meet the four-part ESIGN test.
Are notarization or witnesses required?
Most construction contracts do not require notarization, but local practice or specific filings may. Some states require witnesses or notary acknowledgements for deeds or recorded documents; check the county recorder or state notary rules before signing.
How do I correct an executed agreement?
Execute a written amendment signed by all parties or prepare a change order documenting the modification. Avoid handwritten corrections on executed originals unless countersigned; maintain a clear audit trail for any amendment.
What supporting documents should be attached?
Attach permits, inspection schedules, contractor license and insurance evidence, and any required lien waivers. These attachments support permit approval and insurance claims and reduce disputes.
Who has authority to sign for a company?
Only an authorized officer, manager, or person with delegated signing authority should sign on the company's behalf. Verify authority with corporate records or a board resolution where necessary.
How long must I keep the signed agreement?
Retain the agreement for the contract term plus at least 3 years; IRS-related records require 3 years (IRC §6501(a)), and industry-specific rules may require longer retention for dispute defense.

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