Can this contract be signed electronically?

Yes. Electronic signatures are generally enforceable under the federal ESIGN Act (15 U.S.C. §7001) and state UETA laws, provided intent, consent, attribution, and retention criteria are met.

Do I need a notary or witnesses?

Most project management contracts do not require notarization or witnesses. Exceptions exist by state or when the contract conveys real property interests; verify state rules and consider notary for added evidentiary weight.

How do I handle change orders after signing?

Use a written change-order amendment signed by authorized parties that references the original agreement, describes scope changes, and updates price and schedule to avoid disputes.

Who is authorized to sign on behalf of a company?

A person with delegated signing authority or an officer should sign. Retain evidence of authority, such as corporate resolution or signed delegation, to support enforceability.

How do I revoke or cancel an executed contract?

Cancellation must follow contract termination clauses or mutual written agreement. For unilateral rescission, review termination-for-cause and notice provisions, and obtain legal advice when necessary.

How long should I keep the executed contract?

Retain executed contracts at least the active term plus 3 years; follow IRS rules (IRC §6501(a)) and industry-specific retention such as HIPAA six-year requirements.

Electronic Signature
Templates
Project Management
Project Management Job Contract

Project Management Job Contract

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

PROJECT MANAGEMENT JOB CONTRACT

This Project Management Job Contract (the "Agreement") is entered into as of by and between the parties identified below.

Project Identification

Project Title Project ID Client Name Client Address Service Provider Name Service Provider Address Project Manager (Provider) Project Manager Contact

Recitals

WHEREAS, Client desires to retain Service Provider to perform project management services in connection with the Project identified above; and WHEREAS, Service Provider has represented that it possesses the necessary resources and expertise to perform such services under the terms and conditions set forth in this Agreement.

Scope of Work

Service Provider shall provide the professional project management services described below. Services shall include planning, scheduling, risk management, resource coordination, status reporting, quality oversight, and change control as appropriate to achieve the Project objectives.

Detailed Scope of Work Out of Scope Items

Deliverables and Acceptance

Service Provider shall deliver the items identified below. Each deliverable is subject to Client acceptance in accordance with the acceptance criteria set forth.

Deliverable 1 - Description Acceptance Criteria

Scheduled Delivery Date:

Deliverable 2 - Description Acceptance Criteria

Scheduled Delivery Date:

Project Timeline & Milestones

Project Start Date: Project End Date:

Milestone 1

Due Date:

Milestone 1 Description Milestone 2

Due Date:

Milestone 2 Description

Budget & Payment Terms

Total Contract Value: $ (USD)

Payment Schedule / Milestones

Deposit Amount: $ Due On:

Final Payment Amount: $ Due On Completion:

Late Payment

Invoices unpaid after days shall incur late fees at a rate of .

Change Order Process

All modifications to the Scope of Work, Deliverables, Schedule, or Budget shall be effectuated only by a written change order signed by authorized representatives of both parties. Service Provider shall not proceed with change order work until the change order is signed.

Change Order Procedure

Written approval required for all change orders:

Confidentiality

Each party agrees to maintain in confidence all non-public information disclosed by the other party in connection with the Project. Confidential information shall be used solely for performance under this Agreement. Confidential obligations survive termination for a period of three (3) years, unless otherwise agreed in writing.

Intellectual Property

Unless otherwise agreed in writing, Service Provider assigns to Client all rights, title, and interest in deliverables created specifically for the Client under this Agreement upon full payment. Service Provider retains ownership of its pre-existing tools, methodologies, templates, and general know-how, provided no Client confidential information is disclosed without authorization.

Warranties; Limitation of Liability; Indemnification

Service Provider warrants that services will be performed in a professional and workmanlike manner consistent with industry standards. EXCEPT AS EXPRESSLY PROVIDED, ALL OTHER WARRANTIES ARE DISCLAIMED. IN NO EVENT SHALL EITHER PARTY BE LIABLE FOR INDIRECT, INCIDENTAL OR CONSEQUENTIAL DAMAGES. Service Provider shall indemnify Client for third-party claims arising from Service Provider's breach of this Agreement or negligent acts, subject to any monetary limitations set forth below.

Liability Cap

Termination

Either party may terminate this Agreement for material breach by the other party if the breach is not cured within thirty (30) days after written notice. Upon termination, Client shall pay Service Provider for all work performed and expenses incurred through the effective date of termination, subject to set-offs for undelivered or deficient work.

Dispute Resolution & Governing Law

This Agreement shall be governed by the laws of the state of without regard to conflict-of-law principles. Parties shall attempt good faith negotiation to resolve disputes prior to initiating litigation or arbitration.

Notices

Client Notice Contact Service Provider Notice Contact

Miscellaneous

This Agreement, together with any executed change orders or attachments, constitutes the entire agreement between the parties concerning the Project and supersedes prior proposals and communications. Any amendment must be in writing and signed by authorized representatives of both parties.

Additional Provisions

Acceptance

By signing below, the undersigned represent and warrant that they are authorized to bind their respective party to this Agreement and that they accept the terms and conditions set forth herein.

Client:

By:

Date:

Service Provider:

By:

Date:

What the Project Management Job Contract Is

A Project Management Job Contract is a written agreement that defines the relationship between a project manager (or management firm) and a client for delivery of specified services. It sets scope, deliverables, milestones, acceptance criteria, payment terms, change-order procedures, confidentiality, intellectual property ownership, and termination rights. The contract creates enforceable obligations for both parties and helps manage risk by documenting expectations, communication channels, reporting requirements, and remedies for breach or delay.

Why a Clear Contract Matters for Projects

A well-drafted Project Management Job Contract reduces ambiguity, aligns stakeholder expectations, allocates risk, and creates a basis for remedies if performance falls short. It clarifies payment schedules, milestone acceptance, and escalation paths to keep projects on time and on budget.

Who Typically Prepares and Signs This Contract

Typical users include project managers, PMOs, general contractors, and clients who need formal scope and payment terms documented before work begins.

Project managers and PMOs responsible for delivery, schedule management, and contract compliance.
Contracting organizations that hire external project managers or consultant firms for discrete engagements.
Clients and executive sponsors who must approve scope, budgets, and acceptance criteria.

Use this contract when roles, responsibilities, deliverables, or payment obligations need legal clarity to avoid disputes during execution.

Essential Elements to Include in the Contract

Include core clauses that describe the work, timing, compensation, change control, acceptance tests, and protection for confidential information.

Scope of Work

Describe tasks, deliverables, and boundaries in measurable terms so parties can determine whether obligations are met and avoid scope creep.

Payment Terms

Specify fees, invoicing schedule, retainers, milestone payments, late fees, and whether withholding or backup withholding applies for tax purposes.

Schedule & Milestones

List project start and completion dates, milestone acceptance criteria, and remedies for missed dates, including liquidated damages when appropriate.

Change Orders

Define a documented process for changes to scope, schedule, or price with required approvals, cost estimates, and timeline adjustments.

Acceptance Criteria

Set objective tests, review periods, and sign-off procedures for deliverables to confirm completion and trigger payments.

Confidentiality & IP

Allocate ownership of work product, license rights, and include nondisclosure terms to protect trade secrets and client data.

Step-by-Step: Completing the Contract

Follow these sequential steps to prepare, approve, and finalize a Project Management Job Contract.

01

Draft Terms: Define scope, milestones, and payment terms concisely.
02

Review Internally: Legal and finance verify liability and tax language.
03

Obtain Signatures: Collect authorized signatures and dates from all parties.
04

Distribute Copies: Provide executed copies to stakeholders and retain originals securely.

Typical Execution and Distribution Flow

A standard workflow helps ensure timely approvals and an auditable record of execution.

Prepare Document: Upload or draft the agreement, insert required fields and attachments.
Assign Signers: List signer order and set authentication methods for each party.
Sign and Verify: Parties execute electronically or with notary if required, capturing audit data.
Archive and Share: Store executed copies in a secure system and circulate to project stakeholders.

Configuring an Online Signing Workflow

When using an eSignature platform, configure authentication, notifications, and field logic for a reliable signing process.

Field	Configuration
Signature authentication	Email link, SMS code, or stronger MFA as required
Conditional fields	Hide or show fields based on prior responses
Reminder cadence	Set automatic reminders and expiration dates
File format	Use PDF/A or PDF to preserve layout and signatures

Technical Considerations for eSigning and Storage

Ensure your chosen platform supports required authentication, audit trails, integrations, and archival formats before sending documents.

Authentication: Supports email, SMS, or KBA options
Audit Trail: Captures timestamp, IP, and signer actions
Integrations: Connects with cloud storage and project tools

Confirm platform compliance requirements such as HIPAA or 21 CFR Part 11 when handling regulated data, and verify export formats for long-term storage.

Key Dates to Track in the Contract

Document the dates that trigger payments, milestones, notices, and termination to avoid disputes and late fees.

Effective Date:

Date when contract obligations commence and deadlines begin

Project Start:

Scheduled kickoff date for on-site or remote work

Milestone Due Dates:

Specific delivery dates tied to acceptance and payments

Payment Terms:

Net 30, Net 45, or milestone-triggered payment timing

Termination Notice:

Advance notice period required to terminate the agreement

Milestones and Approval Stages

Organize project milestones in sequence with clear approval requirements at each stage to simplify progress tracking.

01

Proposal Approval

Client approves scope and budget prior to work start

02

Kickoff & Mobilization

Project team assembles and initial tasks commence

03

Deliverable Reviews

Client inspects deliverables and issues acceptance or corrections

04

Project Closeout

Final deliverables accepted and final payment issued

Common Preparation Errors to Avoid

Vague scope language that omits exclusions or measurable acceptance criteria, leading to disputes over deliverables.
Missing or inconsistent signer authority where the person signing lacks corporate or delegated signing power.
Unclear payment triggers that omit whether acceptance is subjective, objective, or tied to tests or inspections.
Failure to document change-order procedures resulting in unapproved work and payment disagreements.

Short Risks and Legal Consequences

Breach Damages: Monetary damages and specific performance claims

Delay Penalties: Liquidated damages reduce contractor payments

Lien Exposure: Subcontractor lien rights may attach to property

Tax Withholding: Misclassification risks trigger payroll taxes

I-9 Penalties: Paperwork violations can incur fines

Information Breach: Regulatory fines and reputational harm

Security and Compliance Essentials

In-transit Encryption: TLS 1.2/1.3 ensures data protection in transit

At-rest Encryption: AES-256 encryption protects stored documents

Audit Trails: Comprehensive logs capture signer actions and timestamps

Certifications: SOC 2 Type II and ISO 27001 attestations

Regulatory Coverage: ESIGN and UETA compliance for U.S. transactions

Healthcare: HIPAA compliance available with a BAA

Comparing eSignature Vendors for This Contract

Below is a vendor comparison focused on pricing and core capabilities relevant to signing and managing Project Management Job Contracts.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/mo	$15/user/mo	$14/user/mo	$19/user/mo	$15/user/mo
Free Trial	7-day free trial, no credit card	Varies by vendor	Varies by vendor	Varies by vendor	Varies by vendor
Bulk Send	Yes (Business Premium)	Varies by plan	Varies by plan	Varies by plan	Varies by plan
Audit Trail	Yes	Yes	Yes	Yes	Yes
HIPAA Compliant	Yes (BAA required)	Varies by plan	Varies by plan	No	No
Envelope Cap	No cap	100 envelopes/user/year	Varies	Varies	Varies

Frequently Asked Questions

Answers to common questions about validity, signing options, notary needs, revisions, and recordkeeping for Project Management Job Contracts.

Need help? Contact support

Can this contract be signed electronically?
Yes. Electronic signatures are generally enforceable under the federal ESIGN Act (15 U.S.C. §7001) and state UETA laws, provided intent, consent, attribution, and retention criteria are met.
Do I need a notary or witnesses?
Most project management contracts do not require notarization or witnesses. Exceptions exist by state or when the contract conveys real property interests; verify state rules and consider notary for added evidentiary weight.
How do I handle change orders after signing?
Use a written change-order amendment signed by authorized parties that references the original agreement, describes scope changes, and updates price and schedule to avoid disputes.
Who is authorized to sign on behalf of a company?
A person with delegated signing authority or an officer should sign. Retain evidence of authority, such as corporate resolution or signed delegation, to support enforceability.
How do I revoke or cancel an executed contract?
Cancellation must follow contract termination clauses or mutual written agreement. For unilateral rescission, review termination-for-cause and notice provisions, and obtain legal advice when necessary.
How long should I keep the executed contract?
Retain executed contracts at least the active term plus 3 years; follow IRS rules (IRC §6501(a)) and industry-specific retention such as HIPAA six-year requirements.

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