Can this resolution be executed electronically?

Yes. Electronic signatures are generally valid under the federal ESIGN Act (15 U.S.C. ch.96) and state UETA laws unless an exception applies; confirm the transaction is not an excluded category such as certain court filings or testamentary documents.

Who must sign to make it effective?

The document should be signed by the person or officer identified in corporate bylaws or delegation documents. The resolution itself should reference the source of delegated authority or board minutes to avoid later challenges.

Is notarization required for recording or enforceability?

Notarization is required only where state law, the lease, or recording office requires it. If recording a lease interest, county recording often requires a notary acknowledgement for the instrument.

How do I correct a signed resolution with an error?

Prepare an amendment or corrected resolution signed by the same authorized persons. Avoid erasures on executed originals; instead, execute a formal correcting instrument referencing the original document.

How can a resolution be revoked or cancelled?

Revocation requires a new resolution or written instrument expressly rescinding prior authorization. Follow corporate governance rules and provide notice to affected parties; check lease terms for required consent.

How should executed resolutions be stored securely?

Store executed copies in a secure document management system with backup, access controls, and exportable audit trails. Retain originals per retention rules and applicable regulations such as IRS or HIPAA where relevant.

Electronic Signature
Templates
Project Management
Project Management Lease Resolution

Project Management Lease Resolution

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PROJECT MANAGEMENT LEASE RESOLUTION

Project Identification

Project Name Project ID Client Service Provider Project Manager (Service Provider) Project Manager Contact

Effective Date: | Resolution No.:

Recitals

WHEREAS, the Client and the Service Provider are parties to the Project identified above; and WHEREAS the Project requires leasing of certain premises, equipment, or services described below to accomplish the Project scope; and WHEREAS the governing bodies of the parties deem it in the best interest of the Project to approve and authorize execution of a lease on the terms set forth in this Resolution.

Leased Premises/Equipment:

Description of Leased Items:

Resolution

RESOLVED, that the Project Manager and designated representatives of the Service Provider are authorized and directed to negotiate, finalize, and execute on behalf of their respective parties a lease agreement (the Lease) for the Leased Premises/Equipment described above, subject to the terms and limitations set forth in this Resolution.

RESOLVED FURTHER, that the Lease shall include provisions requiring: insurance and indemnity consistent with Project requirements; prompt provision of maintenance and repair responsibilities; and an assignment of responsibilities for permits and compliance with applicable laws and codes.

Scope of Work

Scope of Work Out-of-Scope Items

Deliverables and Acceptance

Deliverable 1 — Description Deliverable 1 — Acceptance Criteria Deliverable 2 — Description Deliverable 2 — Acceptance Criteria

Lease Terms Summary

Lease Term Start: Lease Term End:

Monthly / Periodic Rent or Lease Charge Security Deposit or Holdback Payment Schedule and Invoicing

Timeline and Milestones

Project Start Date Project End Date (Estimated) Milestone 1

Target Date:

Milestone 2

Target Date:

Budget, Change Orders, and Payments

Total Not-to-Exceed Project Budget Change Order Process

Change Order Approval Threshold: Approval Required By:

Insurance, Indemnity, and Compliance

The Lease shall require insurance coverages, limits, and endorsements consistent with Project requirements. The Service Provider shall indemnify, defend and hold harmless the Client from claims arising out of the Service Provider's negligence, breach, or willful misconduct, subject to limitations expressly set forth in the Lease.

Acceptance, Closeout, and Remedies

Acceptance Procedure and Closeout Requirements

Confidentiality

The parties shall maintain the confidentiality of Proprietary Information received in connection with the Lease and the Project. Proprietary Information does not include information that: (a) is or becomes public other than through breach of confidentiality; (b) is independently developed without use of the other party's Proprietary Information; or (c) is required to be disclosed by law, provided the disclosing party gives prior notice where legally permissible.

Acknowledgement of Confidentiality: I acknowledge and will comply with the confidentiality obligations set forth herein.

Governing Law

This Resolution and any Lease executed pursuant to it shall be governed by and construed in accordance with the laws of the State of without regard to conflict of laws principles.

Representations and Certifications

Each party represents and warrants that it has full power and authority to enter into the Lease and to perform its obligations thereunder; that the person executing this Resolution on its behalf is duly authorized; and that no other approvals, except as disclosed in the Project Identification, are required.

Authorizations

Client Authorized Representative — Print Name and Title Service Provider Authorized Representative — Print Name and Title

Client:

By:

Date:

Service Provider:

By:

Date:

What the Project Management Lease Resolution Is

Project Management Lease Resolution is a formal written resolution used by project owners, managers, boards, or stakeholders to record authorization of actions related to a lease in a project setting. Common purposes include approving lease execution, amending lease terms, authorizing assignment or sublease, or documenting a negotiated settlement of lease obligations. The resolution specifies who has authority to sign, the effective date, and any conditions or exhibits that implement the decision. When permitted, the resolution may be executed electronically in compliance with ESIGN and applicable state UETA or state electronic-records laws.

Why a Resolution Matters for Project Leases

A formal lease resolution provides a clear, auditable record that the responsible decision‑making body authorized lease actions, reducing internal disputes and establishing the chain of authority.

Who Typically Prepares and Signs These Resolutions

The resolution should identify the authorized signer(s) and their corporate title or delegated authority to avoid later challenges to enforceability.

Corporate boards and executive teams approving strategic lease commitments during project planning or financing.
Property managers and facilities directors documenting operational approvals, amendments, or assignments for project sites.
Legal counsel and contract managers preparing resolution language and confirming compliance with governing law.

Primary Signer Profiles

Project Owner

Chief operating officers or authorized signatories who approve lease strategy and financial commitments. The resolution should reference board minutes or delegation authorities establishing that signatory power.

Property Manager

Facilities or asset managers who administer lease terms day-to-day and who may be delegated authority to execute amendments, notices, or administrative leases under the resolution.

Core Parts of a Professional Lease Resolution

A well-drafted Project Management Lease Resolution uses consistent structure so stakeholders can locate authority, dates, and implementing actions quickly.

Resolution Title

Clear name that identifies the lease, project, and the action being authorized, so records and indexes can locate it efficiently.

Recitals

Background facts describing the lease, project context, previous approvals, and reasons for the resolution to show purpose and foundation.

Resolved Clauses

Concrete authorizations (execute, amend, assign) with precise descriptions of authority limits, dollar thresholds, and conditions precedent.

Authority Statement

Specific delegation language naming persons or offices authorized to act and any board or committee ratification requirements.

Signature Block

Designated signature space for authorized persons, with printed name, title, and date to establish attribution and authentication.

Exhibits

Attached documents such as lease excerpts, amendment text, or site plans that the resolution incorporates by reference.

Essential Information to Include

Full Party Names: Legal entity name

Authorized Signer: Name and title

Lease Identifier: Lease date and reference

Effective Date: MM/DD/YYYY

Notary Details: If notarized

Supporting Exhibits: List of attachments

Step-by-Step: Completing and Executing the Resolution

Follow a short sequence to prepare, approve, execute, and store the resolution consistently across projects.

01

Prepare: Draft resolution text and attach lease excerpts.
02

Review: Legal and finance review for authority and risk.
03

Authorize: Obtain board or delegated approval as required.
04

Execute: Sign, notarize if required, and distribute executed copies.

How to Configure an Online Approval Workflow

Set a simple, auditable routing order and signer authentication appropriate to the lease risk level.

Field	Configuration
Signature Type	Electronic or notarized (in-person/RON)
Authentication	Email link, SMS code, or KBA as required
Routing Order	Sequential for approvals, parallel for informational copies
Retention	Set secure storage period and export formats

Where to Send or File the Executed Resolution

Identify primary recipients and official filing locations to ensure enforceability and record retention.

Lessor/Lessee: Deliver executed copy to each lease party
Project Records: Store in central project contract repository
Legal Counsel: Provide an executed copy for the legal file
Recording Office: Record only if lease instrument requires county recording

Technical Requirements for eSigning and eFiling

Choose signing and storage platforms that support required authentication, audit trails, and export formats for legal records.

Supported Formats: PDF, DOCX, and exportable audit logs
Authentication: Email, SMS, or stronger methods
Integrations: Salesforce, NetSuite, Box, Procore

Typical Timing and Processing Expectations

Standard timelines depend on approvals, notarization needs, and whether recording is required; plan for internal and external lead times.

Board Approval:

Allow 1–3 weeks for scheduling and minutes

Legal Review:

Expect 3–7 business days for counsel review

Notarization:

Same‑day to 2 business days, depending on availability

Recording:

County recording can take 1–4 weeks

Distribution:

Digital copies delivered immediately after execution

Common Preparation Mistakes to Avoid

Using informal or inconsistent entity names that create ambiguity about the contracting party and delay enforcement.
Failing to reference or attach the exact lease exhibit or amendment text that the resolution intends to authorize.
Not specifying the limits of authority (dollar cap, term cap, or requirement for additional approvals), which prompts disputes.
Skipping notarization or witness steps when state law or the lease requires them, risking invalidation of certain filings.

Risks and Potential Consequences of Errors

Enforceability: Resolution may be challenged

Tax Exposure: Mischaracterized payments or reporting

Breach Liability: Unapproved lease changes create default risk

Recording Rejection: County may reject defective instruments

Notary Defect: Invalid notarial acts void certain filings

Dispute Costs: Increased litigation or settlement expenses

Representative eSignature Pricing and Feature Comparison

The table compares basic pricing and a few feature dimensions across common eSignature providers; signNow is shown first for reference.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/mo	$15/user/mo	$14/user/mo	$19/user/mo	$15/user/mo
Free Trial	Yes, 7-day trial	Varies	Varies	Varies	Varies
Bulk Send	Yes (Business Premium)	Varies	Varies	Varies	Varies
Audit Trail	Yes	Yes	Yes	Yes	Yes
HIPAA Compliant	Yes	Yes	Yes	No	No
Envelope Cap	No cap	100 envelopes/user/year	Varies	Varies	Varies

Frequently Asked Questions About Project Management Lease Resolutions

Answers address common execution, legality, and recordkeeping questions encountered when preparing or eSigning a lease resolution.

Need help? Contact support

Can this resolution be executed electronically?
Yes. Electronic signatures are generally valid under the federal ESIGN Act (15 U.S.C. ch.96) and state UETA laws unless an exception applies; confirm the transaction is not an excluded category such as certain court filings or testamentary documents.
Who must sign to make it effective?
The document should be signed by the person or officer identified in corporate bylaws or delegation documents. The resolution itself should reference the source of delegated authority or board minutes to avoid later challenges.
Is notarization required for recording or enforceability?
Notarization is required only where state law, the lease, or recording office requires it. If recording a lease interest, county recording often requires a notary acknowledgement for the instrument.
How do I correct a signed resolution with an error?
Prepare an amendment or corrected resolution signed by the same authorized persons. Avoid erasures on executed originals; instead, execute a formal correcting instrument referencing the original document.
How can a resolution be revoked or cancelled?
Revocation requires a new resolution or written instrument expressly rescinding prior authorization. Follow corporate governance rules and provide notice to affected parties; check lease terms for required consent.
How should executed resolutions be stored securely?
Store executed copies in a secure document management system with backup, access controls, and exportable audit trails. Retain originals per retention rules and applicable regulations such as IRS or HIPAA where relevant.

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