Can I sign the mod electronically?

Yes. Electronic signatures are legally enforceable under the ESIGN Act (15 U.S.C. ch. 96) and UETA where adopted; confirm the transaction is not within a statutory exception such as wills or certain court filings.

Do mods need notarization?

Most contract modifications do not require notarization. Notarization may be necessary when state law or the original contract requires it, or when recording a document affecting real property.

What if a signer lacks authority?

If the signer lacks delegated authority, the other party may challenge enforceability. Obtain internal delegation documentation or a corporate resolution to demonstrate authority.

How do I handle version control?

Keep all draft versions and a final executed copy in a secure contract repository. Timestamped audit trails and page-initialing procedures reduce disputes about later alterations.

Are RON signatures acceptable?

Remote online notarization is accepted in most states subject to state-specific rules; verify identity-proofing and recording retention requirements before relying on RON.

What records must I retain?

Retain executed mods according to applicable retention rules such as IRS minimums (3 years) and HIPAA requirements (6 years for PHI), and follow any state or industry-specific retention mandates.

Electronic Signature
Templates
Project Management
Project Management Management Agreement Mod

Project Management Management Agreement Mod

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

PROJECT MANAGEMENT AGREEMENT MODIFICATION

RECITALS AND AUTHORITY

This Modification is entered into as of (the Effective Date), by and between Client Name: and Service Provider Name: .

PROJECT IDENTIFICATION

Project Title Project ID

Client Entity Type Corporation LLC Individual Other: Client Primary Contact Client Address

Service Provider Entity Type Corporation LLC Individual Other: Service Provider Primary Contact Provider Address

SCOPE OF WORK (MODIFIED)

This Modification amends the Scope of Work of the underlying Project Management Agreement. The modified scope shall consist of the tasks, deliverables, and responsibilities set forth below. Any task not expressly described herein remains governed by the original Agreement unless expressly superseded by this Modification.

Detailed Scope Description Out-of-Scope Items

DELIVERABLES AND ACCEPTANCE

The following deliverables shall be provided by Service Provider and are subject to Client acceptance in accordance with the Acceptance Criteria stated for each deliverable.

Deliverable 1 - Title Deliverable 1 - Description Deliverable 1 - Acceptance Criteria Deliverable 2 - Title Deliverable 2 - Description Deliverable 2 - Acceptance Criteria

TIMELINE AND MILESTONES

The modified project timeline and milestone schedule are as follows. Dates are firm unless a Change Order is executed in accordance with this Modification.

Start Date

End Date

Milestones (itemize in sequence) Milestone 1 Milestone 1 - Target Date

BUDGET, FEES, AND PAYMENT SCHEDULE

All fees and payment obligations are modified only as set forth below. Except as modified, the original Agreement's payment terms remain in force.

Total Contract Value (Modified) Payment Schedule Hourly Rate for Change Orders Change orders with an estimated value greater than require prior written approval by Client. Change Order Approval Acknowledgment Client and Service Provider acknowledge and agree to the change order process described herein.

CONFIDENTIALITY

Each party shall maintain in confidence all Confidential Information disclosed by the other party in connection with this Modification and the underlying Agreement, shall use such Confidential Information solely to perform its obligations under this Modification, and shall not disclose such Confidential Information to any third party except to employees, agents or subcontractors who have a need to know and who are bound by confidentiality obligations at least as protective as those herein. Confidential Information does not include information that is or becomes generally available to the public through no breach by the receiving party.

LIMITATION OF LIABILITY; INDEMNIFICATION

Except as expressly provided in this Modification, neither party shall be liable to the other for incidental, consequential, special or punitive damages arising out of this Modification. Each party shall indemnify, defend and hold harmless the other party from and against any third-party claims arising from its gross negligence or willful misconduct in performing this Modification.

TERMINATION

Either party may terminate this Modification upon written notice to the other if the other party materially breaches any provision and fails to cure such breach within days after receipt of written notice. Termination of this Modification does not relieve the parties of payment obligations accrued prior to termination.

GOVERNING LAW AND DISPUTE RESOLUTION

This Modification shall be governed by and construed in accordance with the laws of the State of without regard to its conflict of laws principles. The parties agree to attempt resolution of disputes in good faith prior to initiating litigation.

REPRESENTATIONS; ENTIRE AGREEMENT

Each party represents that it is duly authorized to enter into this Modification and that the person signing below is authorized to bind the signing party. Except as expressly modified herein, all other terms of the underlying Project Management Agreement shall remain in full force and effect. This Modification, together with the underlying Agreement, constitutes the entire agreement between the parties with respect to the subject matter hereof.

NOTICES

Any notice required or permitted under this Modification shall be in writing and shall be delivered to the addresses set forth below or to such other address as either party may designate in writing.

Client - Notice To

Service Provider - Notice To

CHANGE ORDER PROCESS (SUMMARY)

All proposed changes to scope, schedule or price shall be documented in a written Change Order describing the change, the impact to schedule, the revised compensation and any other modifications required. No change shall be effective until signed by both parties.

Change Order Submission Address

MISCELLANEOUS

Except as expressly modified by this Modification, the terms and conditions of the underlying Project Management Agreement remain unchanged. If any provision of this Modification is held invalid or unenforceable, the remainder shall continue in full force and effect.

Client:

By:

Date:

Service Provider:

By:

Date:

What the Project Management Management Agreement Mod Is

A Project Management Management Agreement Mod updates, clarifies, or changes terms in an existing project management agreement without replacing the underlying contract. It records agreed modifications such as schedule adjustments, scope changes, payment terms, milestone reallocation, or dispute resolution updates. The mod is typically executed by the same parties that signed the original agreement and references the original contract by title and effective date to preserve continuity. Properly drafted, signed, and retained modifications reduce ambiguity, support enforceability, and create an auditable record of agreed contract evolution across a project lifecycle.

Why a Mod Is Useful for Ongoing Projects

A mod keeps the original contract intact while documenting targeted changes, reducing the need for full rewrites and preserving original rights and obligations.

Core Elements to Include in the Agreement Mod

A complete modification identifies parties, references the original agreement, describes changes precisely, updates dates and payment terms, and confirms that all other provisions remain in force unless explicitly changed.

Reference Clause

Cite the original agreement by title and effective date so the mod relates unambiguously to that contract.

Scope Changes

Describe added, removed, or altered deliverables with measurable acceptance criteria and any related schedule changes.

Payment Terms

State new amounts, billing schedule, retainage adjustments, or change-order pricing method, including tax treatment.

Effective Date

Specify the date the modification takes effect and whether it is retroactive or prospective.

Authority Confirmation

Confirm signers have authority to bind their organizations and record any required approvals or board consents.

Integration Language

State that all terms of the original agreement remain unless expressly superseded by the mod to avoid conflicts.

Step-by-Step: How to Complete the Mod

Follow these sequential steps to prepare, review, sign, and store the modification consistently.

01

Draft Changes: List each amendment using numbered sections referencing original clauses.
02

Internal Approval: Obtain required stakeholder and finance approvals before circulating for signature.
03

Signatures: Collect signatures from authorized representatives using agreed authentication.
04

Record and Distribute: File the executed mod with contract records and distribute copies to all parties.

How to Configure an Online Signing Workflow

Set up a digital workflow that enforces signature order, applies authentication, and captures an audit trail for the executed modification.

Setting	Configuration
Signature Order	Sequential by role to ensure approvals occur in intended sequence
Authentication Level	Use email + SMS code or two-factor for higher risk changes
Field Validation	Enable required fields and date format MM/DD/YYYY to reduce errors
Audit Trail	Capture timestamps, IP addresses, and signer email for compliance

Where to Send the Mod and How the Signing Flow Works

This flow shows common routing patterns for executing amendments electronically.

Upload Document: Add the mod PDF or DOCX to the eSignature platform
Place Fields: Drop signature, date, and initial fields for each signer
Select Signers: Enter signer emails and assign signing order if required
Send for Signature: Deliver via secure link or email invitation with audit trail

Distribution and Digital Signing Considerations

Choose delivery channels and signer authentication that match the modification's legal and commercial risk.

Supported Formats: PDF, DOCX, and locked PDF/A exports for archival
Integrations: CRM and document storage integrations reduce manual routing
Authentication: Email, SMS, KBA, or advanced signer authentication as needed

Who Typically Prepares and Signs These Modifications

Clear role assignment and a documented approval path reduce disputes and accelerate project responsiveness.

Project managers who oversee scope, schedule, and acceptance criteria for deliverables.
Procurement or contracting officers who review pricing, compliance, and counterparty risk.
Finance or legal reviewers who approve payment changes and ensure contractual consistency.

Who Can Legally Sign the Modification

Project Manager

A project manager may execute routine scope adjustments if expressly authorized in delegation of authority. Document the delegation in writing and include job title, signature authorization limits, and any required countersignature from procurement or legal to validate the action.

Authorized Officer

An officer or contracting representative with board-approved signing authority binds the organization for material contract changes; include title, evidence of delegation, and confirm corporate resolutions where required.

Essential Data Elements to Capture in the Mod

Project Name: Exact project title

Party Names: Full legal entity names

Effective Date: MM/DD/YYYY format

Scope Summary: Concise scope change

Compensation: Dollar amount and terms

Signature Data: Signer name, title, date

Common Deadlines and Timing Expectations

Typical timeline elements govern when a mod becomes effective, when invoices are adjusted, and how long parties have to object.

Effective Date Notice:

Specify whether mod is effective on signing or on a future MM/DD/YYYY date

Signature Deadline:

Set a reasonable window, commonly 7–30 days for multi-party execution

Invoice Change Window:

State the cut-off for billing adjustments, often next billing cycle

Dispute Notice Period:

Require written objections within a set period, commonly 15–30 days

Record Retention:

Indicate where executed mods will be stored and for how long

Key Milestones from Draft to Implementation

A sequential milestone view helps stakeholders track progress from initial request through implementation and archival.

01

Drafting

Prepare mod language and link to original agreement

02

Review

Legal, finance, and project stakeholders approve draft

03

Execution

Collect signatures and confirm effective date

04

Implementation

Apply changes to schedules, invoices, and project plans

Common Mistakes to Avoid When Preparing a Mod

Failing to reference the original agreement clearly can result in ambiguity about which provisions the modification affects and may undermine enforceability in dispute.
Using vague language for scope or deliverables instead of measurable acceptance criteria often leads to disagreements and delayed payments during project execution.
Not confirming that signers have delegated signing authority can produce challenges to enforceability if an unauthorized person executed the modification.
Skipping an audit trail or not collecting execution metadata when eSigning increases the risk of contested signatures and complicates later verification.

Risks and Legal Consequences of an Incorrect Mod

Contract Voidance: Risk of unenforceability

Payment Disputes: Delayed or contested invoices

Liability Exposure: Unintended indemnity or warranty gaps

Regulatory Noncompliance: Sector-specific sanctions possible

HIPAA Penalties: Fines for PHI mishandling

Notary Issues: Invalid notarization can nullify execution

Real-World Examples of Contract Modifications in Practice

These snapshots show how organizations applied a modification to streamline change control and execution.

Optica Ventures

Optica Ventures standardized a template for project mods to accelerate approvals

The change reduced administrative handoffs substantially
Brian Fitzgibbons, COO, says the simpler interface made it easier for internal teams and clients to sign, enabling consistent project checkpoints without in-person meetings and improving turnaround.

Tech Data

Tech Data used a standardized mod to adjust delivery milestones across multiple vendors

Bulk execution shortened cycles
Bob Dutkowsky, CEO, reports improved internal and external customer service while increasing speed to revenue through structured amendment workflows and centralized records.

How a Modification Differs from a New Agreement

Compare a contract modification to creating a new contract to choose the correct legal vehicle for the change.

Criteria	Amendment	New Agreement
Formality Required	lower	higher
Notarization	rare	sometimes required
Signatory Scope	original parties	may include new parties
Filing/Recording	usually no	possible for real estate or major obligations

eSignature Pricing and Feature Comparison

Basic vendor pricing and core feature availability for executing contract modifications electronically. Prices are plan-level starting points and may vary by billing term and add-ons.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/mo	$15/user/mo	$14/user/mo	$19/user/mo	$15/user/mo
Free Trial	7-day free trial	Varies by vendor	Varies by vendor	Varies by vendor	Varies by vendor
Bulk Send	Yes	Yes	Yes	Yes	Varies
Audit Trail	Yes	Yes	Yes	Yes	Yes
HIPAA Compliant	Yes	Yes	Yes	No	No

Frequently Asked Questions About Mod Execution

Answers to common legal, technical, and process questions when creating or signing a Project Management Management Agreement Mod.

Need help? Contact support

Can I sign the mod electronically?
Yes. Electronic signatures are legally enforceable under the ESIGN Act (15 U.S.C. ch. 96) and UETA where adopted; confirm the transaction is not within a statutory exception such as wills or certain court filings.
Do mods need notarization?
Most contract modifications do not require notarization. Notarization may be necessary when state law or the original contract requires it, or when recording a document affecting real property.
What if a signer lacks authority?
If the signer lacks delegated authority, the other party may challenge enforceability. Obtain internal delegation documentation or a corporate resolution to demonstrate authority.
How do I handle version control?
Keep all draft versions and a final executed copy in a secure contract repository. Timestamped audit trails and page-initialing procedures reduce disputes about later alterations.
Are RON signatures acceptable?
Remote online notarization is accepted in most states subject to state-specific rules; verify identity-proofing and recording retention requirements before relying on RON.
What records must I retain?
Retain executed mods according to applicable retention rules such as IRS minimums (3 years) and HIPAA requirements (6 years for PHI), and follow any state or industry-specific retention mandates.

be ready to get more

Join over 28 million airSlate SignNow users

Sign Now