Is an electronic signature legally binding?

Yes. Electronic signatures are legally valid under the federal ESIGN Act (15 U.S.C. §7001) and state UETA statutes adopted by 49 states, provided intent, consent, attribution, and record retention requirements are met.

When does the exhibit require notarization?

Notarization is required only when state law or the contract demands it or the exhibit affects real property. Requirements vary by state; confirm with the appropriate state notary commission before notarizing.

Can I use remote notarization for the exhibit?

Remote online notarization (RON) is permitted in many states subject to identity proofing and audio‑video recording rules. Verify your state’s RON status and retention rules before proceeding.

Are healthcare exhibits subject to HIPAA rules?

If an exhibit contains protected health information, HIPAA applies and a Business Associate Agreement is required for the eSignature vendor. Maintain privacy safeguards per 45 CFR §164.502 and retain records for six years.

What happens if signatory names don't match records?

Mismatched or unauthorized signers can render the exhibit unenforceable or trigger verification requests. Use exact legal names and verify signing authority before execution to prevent disputes.

Which records should be retained after signing?

Retain the fully executed exhibit, audit trail, and related correspondence for both contract and compliance purposes. Follow federal rules such as IRC §6501(a) and industry retention requirements when applicable.

Electronic Signature
Templates
Project Management
Project Management Management Exhibit

Project Management Management Exhibit

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

PROJECT MANAGEMENT MANAGEMENT EXHIBIT

Project Identification

Exhibit Number: Project ID:

Project Title Client Name Service Provider Project Manager (Provider)

Effective Date of Exhibit:

Recitals

This Exhibit sets forth the project management services, deliverables, schedule, acceptance criteria, compensation and administrative procedures to be performed by the Service Provider for the Client in connection with the Project identified above. The terms in this Exhibit are incorporated into and governed by the underlying Master Services Agreement between the parties, except to the extent expressly modified herein.

Scope of Work

Scope of Services (Detailed) Out-of-Scope Items

Deliverables and Acceptance Criteria

Deliverables shall be delivered in the format and to the schedule described below. Acceptance occurs only upon written confirmation that acceptance criteria are met.

Deliverable 1 — Title Description Acceptance Criteria

Due Date:

Deliverable 2 — Title Description Acceptance Criteria

Due Date:

Timeline & Milestones

Project Start Date: Projected End Date:

Milestone 1

Target Date:

Milestone 2

Target Date:

Budget & Payment

Total Contract Value Payment Schedule Deposit or Upfront Payment

Change Order Process

All changes to scope, schedule or price must be authorized in writing via a Change Order approved by both parties prior to performance of the changed work. Change Orders shall specify price, schedule impact, and acceptance criteria.

Change Order Contact (Provider) Change Order Fee Structure

Fixed-price for each Change Order Time & Materials

Hourly Rate (if applicable)

Confidentiality

Each party shall maintain in confidence all Confidential Information disclosed in connection with this Exhibit and shall use such information solely for the performance of this Exhibit. Confidential Information excludes information that is lawfully in the public domain, independently developed without use of Confidential Information, or rightfully obtained from a third party without restriction.

Specify Confidential Materials or Specific Handling Requirements

Warranties, Liability & Indemnity

Service Provider warrants that the services will be performed in a professional and workmanlike manner consistent with industry standards. EXCEPT AS EXPRESSLY STATED IN THIS EXHIBIT, SERVICES ARE PROVIDED AS IS, AND TO THE MAXIMUM EXTENT PERMITTED BY LAW, BOTH PARTIES DISCLAIM ALL OTHER WARRANTIES. Each party shall indemnify and hold harmless the other from claims arising out of its gross negligence or willful misconduct in performance of this Exhibit.

Governing Law & Dispute Resolution

This Exhibit shall be governed by the laws of the state identified below without regard to its conflict of law rules. The parties shall first attempt good faith negotiation; if unresolved, disputes will be resolved by binding arbitration administered in the chosen jurisdiction unless the parties agree otherwise in writing.

Governing Law (State)

Acceptance Procedure

Upon delivery of each deliverable, Client shall have a review period (specified below) to evaluate conformity with the Acceptance Criteria. If Client does not provide written rejection listing nonconformities within the review period, the deliverable shall be deemed accepted.

Client Review Period (days)

Administrative Provisions

Primary Client Representative Primary Provider Representative

By signing below, the undersigned represent and warrant that they are authorized to bind their respective parties to this Exhibit and that the obligations set forth herein shall be effective as of the Effective Date set forth above.

Client — Printed Name:

By:

Date:

Title:

Service Provider — Printed Name:

By:

Date:

Title:

Overview: what the Project Management Management Exhibit is

A Project Management Management Exhibit is a contract attachment that defines the project scope, deliverables, schedule, responsibilities, acceptance criteria, and change control procedures for a specific engagement. It formalizes performance expectations, milestone dates, reporting cadence, and roles for contractor and client teams. Exhibits are used alongside master services agreements or construction contracts to provide project-specific details without rewriting core contract terms. Well-drafted exhibits reduce ambiguity, support invoicing and approvals, and provide a reference for dispute resolution and project closeout activities.

Why a clear exhibit matters for project success

A concise Project Management Management Exhibit reduces scope disputes, speeds approvals, and clarifies who is accountable for each deliverable. It creates a single-reference document for the project team, procurement, and auditors while supporting consistent change-order handling and payment schedules.

Who prepares and relies on this exhibit

Typical preparers, approvers, and stakeholders who use the exhibit are listed below.

Project managers and PMOs: Draft scope, schedule, and acceptance criteria; coordinate stakeholders and signatory routing.
Contract managers and procurement: Verify commercial terms, link payment milestones to deliverables, and manage change orders.
Client executives and sponsors: Approve high‑level milestones and acceptance definitions to align expectations and budgets.

Use these roles to assign responsibility for completing, reviewing, and signing the exhibit.

Core components to include in a professional exhibit

A complete exhibit groups six essential sections that together define how the project will be executed, monitored, and accepted by both parties.

Scope Summary

Concise description of in‑scope tasks, exclusions, and measurable outcomes. Use plain language and reference any attached technical specifications or drawings for clarity and enforceability.

Deliverables

Itemize deliverables with unique IDs, acceptance criteria, expected formats, and delivery locations. Tie each deliverable to a payment milestone or review checkpoint to avoid disputes.

Schedule

Provide a milestone schedule with dates, dependencies, and review windows. Include critical path items and specify cure periods for missed milestones and remedies available to the client.

Change Control

Define the formal change request process, required approvals, cost estimation method, and how schedule impacts are assessed and documented to keep scope disciplined.

Acceptance Criteria

Set objective, testable criteria for each deliverable, inspection procedures, and the time allowed for client review and either acceptance or rejection with documented corrective actions.

Roles & Contacts

List roles, delegated authorities, primary contacts, escalation paths, and approval limits so signatories and operational teams know who may approve modifications or certify completion.

Step-by-step: complete the exhibit in order

Follow this sequence to draft, review, and finalize the exhibit with minimal rework.

01

Draft Scope: Define objectives and deliverables clearly.
02

Assign Dates: Set milestone and review deadlines.
03

Review Terms: Have procurement and legal review the exhibit.
04

Execute: Collect signatures and archive the final exhibit.

Configure an online signing workflow for the exhibit

Set up role-based routing, authentication, and reminders when sending the exhibit electronically to reduce bottlenecks.

Field	Configuration
Signer Order	Sequential or parallel routing as required
Authentication	Email link, SMS code, or KBA where warranted
Reminders	Automated reminders and escalation cadence
Audit Trail	Enable IP, timestamp, and action logging

Where to send and how to submit the exhibit

Identify the correct submission path for approvals, procurement, and project records to ensure traceability.

Internal Approval: Route to PMO and procurement for sign‑off.
Client Approval: Send to designated client signatory or sponsor.
Archival: Store a signed PDF in project repository.
Distribution: Share copies with stakeholders and finance.

Digital signing and file-format requirements

Ensure the chosen eSigning platform supports required file types, authentication, and audit logs before sending the exhibit.

File Formats: PDF, DOCX, and fillable forms
Integrations: Salesforce, NetSuite, Microsoft 365
Authentication: Email, SMS, and SSO

Typical timing and processing expectations

Set clear deadlines for draft review, approval, and change requests so parties understand expected turnaround times.

Draft Submission:

Initial exhibit submitted within 10 business days of project award.

Internal Review:

Procurement and legal review within 5 business days of receipt.

Client Review:

Client has 7 business days to accept or request changes.

Change Requests:

Submit change requests within 15 days of discovery.

Final Execution:

Signed exhibit returned within 5 business days after approvals complete.

Key project exhibit milestones

Track these sequential stages from draft through acceptance to keep the project on schedule.

01

Draft Approved

Internal stakeholders sign off on scope and schedule.

02

Client Signoff

Client accepts deliverables and milestone definitions.

03

Baseline Established

Exhibit becomes the project baseline for changes.

04

Final Acceptance

Formal acceptance and release of final payments.

Common preparation mistakes to avoid

Vague deliverable descriptions that lack measurable acceptance criteria, leading to disagreements and rework.
Unclear change control procedures that allow informal scope expansions without commensurate budget or schedule adjustments.
Missing signatories or incorrect authorized names causing execution delays and questions about enforceability.
Failure to link payment milestones to accepted deliverables, resulting in invoice disputes and withheld payments.

Potential consequences of an incorrect exhibit

Payment Delay: Invoices may be withheld

Scope Disputes: Increased legal exposure

Contract Breach: Remedies and damages possible

Regulatory Risk: Industry sanctions possible

Audit Findings: Negative procurement audit outcomes

Record Rejection: Unsigned exhibits may be invalid

Essential security and compliance considerations

Encryption: TLS 1.2/1.3 in transit

Data at Rest: AES‑256 encryption

Certifications: SOC 2 Type II, ISO 27001

HIPAA: BAA required for PHI workflows

Audit Trail: Timestamps, IP, and action log

Accessibility: WCAG 2.0 Level AA support

eSignature vendor comparison for signing project exhibits

Compare basic pricing and capabilities to determine which provider meets volume, compliance, and feature requirements for project exhibit workflows.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/mo	$15/user/mo	$14/user/mo	$19/user/mo	$15/user/mo
Free Trial	7-day trial	Yes	Yes	Yes	Yes
Bulk Send	Yes	Yes	Yes	Yes	No
Audit Trail	Yes	Yes	Yes	Yes	Yes
HIPAA Compliant	Yes	Yes	Yes	No	No
Envelope Cap	None	100 env/yr	Varies	Varies	Varies

Practical examples of exhibits in use

These brief examples show how organizations used project exhibits to clarify scope, speed approvals, and maintain compliance.

Martin Properties

A regional real estate firm standardized exhibits to reduce negotiation time by centralizing scope language.

They attached property exhibits to leases and construction contracts.
As a result, project managers reported fewer scope disputes, clearer milestone acceptance, and faster tenant onboarding across multiple properties.

BIS

An engineering firm used exhibits to define deliverables and acceptance tests for each phase.

The exhibit included inspection criteria and payment triggers.
Executives noted more consistent handoffs, fewer invoice rejections, and improved project closeout documentation for client audits.

Frequently asked questions and quick answers

Common questions about validity, notarization, and electronic execution are answered below to help you finalize the exhibit correctly.

Need help? Contact support

Is an electronic signature legally binding?
Yes. Electronic signatures are legally valid under the federal ESIGN Act (15 U.S.C. §7001) and state UETA statutes adopted by 49 states, provided intent, consent, attribution, and record retention requirements are met.
When does the exhibit require notarization?
Notarization is required only when state law or the contract demands it or the exhibit affects real property. Requirements vary by state; confirm with the appropriate state notary commission before notarizing.
Can I use remote notarization for the exhibit?
Remote online notarization (RON) is permitted in many states subject to identity proofing and audio‑video recording rules. Verify your state’s RON status and retention rules before proceeding.
Are healthcare exhibits subject to HIPAA rules?
If an exhibit contains protected health information, HIPAA applies and a Business Associate Agreement is required for the eSignature vendor. Maintain privacy safeguards per 45 CFR §164.502 and retain records for six years.
What happens if signatory names don't match records?
Mismatched or unauthorized signers can render the exhibit unenforceable or trigger verification requests. Use exact legal names and verify signing authority before execution to prevent disputes.
Which records should be retained after signing?
Retain the fully executed exhibit, audit trail, and related correspondence for both contract and compliance purposes. Follow federal rules such as IRC §6501(a) and industry retention requirements when applicable.

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