Project Management Meeting Contract

Project Management Meeting Contract

This Project Management Meeting Contract (the Agreement) is entered into by the parties identified below on the Effective Date. The parties agree to hold regular project management meetings and to perform the obligations set forth herein to coordinate the execution and delivery of the Project.

Project Identification

Client Name:

Service Provider Name:

Project ID:    Effective Date:

Client Project Manager:

Provider Project Manager:

Scope of Meetings

The Service Provider will prepare and facilitate recurring project management meetings to review progress, risks, issues, timeline, dependencies, and deliverables. Meetings will produce minutes and action items, and will be conducted in accordance with the roles and responsibilities set forth below.

Meeting Schedule & Logistics

Meeting Frequency: Weekly Bi-weekly Monthly Ad hoc

Regular Meeting Day:    Regular Meeting Time:

Agenda Submission Deadline (days prior):    Quorum Requirement:

Roles & Responsibilities

Meeting Chair:

Minute Taker:

Deliverables & Acceptance

Deliverable 1 Description:

Acceptance Criteria for Deliverable 1:

Due Date:

(Optional) Deliverable 2 Description:

Acceptance Criteria for Deliverable 2:

Due Date:

Timeline & Milestones

Project Start Date:    Project End Date:

Milestone 1 Date:

Milestone 2 Date:

Budget, Fees & Payment

Total Fee for Meeting Services: $

Fee Per Regular Meeting: $    Additional Hourly Rate: $

Expense Reimbursement:

Change Order Process

All material changes to meeting scope, frequency, or fees must be executed by written change order signed by authorized representatives of both parties. Change orders shall specify scope change, schedule impact, and any fee adjustments.

Minimum Notice for Requested Change Orders (days):

Confidentiality & Data

Each party shall maintain the confidentiality of information disclosed in meetings and in meeting materials. Confidential Information includes proprietary materials, plans, budgets, and technical data disclosed in connection with the Project. Confidential Information shall not be used except for performance under this Agreement and shall be returned or destroyed upon request.

Termination & Cancellation

Either party may terminate this Agreement for convenience by providing written notice to the other party at least days prior to termination. Termination shall not relieve the terminating party of obligations accrued prior to the termination date, including payment for services rendered and reimbursable expenses.

Cancellation or rescheduling of a confirmed meeting requires at least days' notice; failure to provide such notice may result in a cancellation fee of $ .

Liability, Insurance & Indemnity

Each party is responsible for its own acts and omissions. The Service Provider shall maintain professional liability insurance as reasonably necessary for the performance of the services. Neither party shall be liable to the other for consequential, incidental, or special damages except for damages resulting from willful misconduct or gross negligence.

Indemnification: The indemnifying party will defend and indemnify the indemnified party against third-party claims arising from the indemnifying party's breach of this Agreement or its negligent acts, subject to reasonable limitations and defenses.

Governing Law & Dispute Resolution

This Agreement shall be governed by the laws of the state of , without regard to its conflict of law principles.

Dispute Resolution (select one or more): Mediation Arbitration Litigation in courts of the governing state

Miscellaneous

Notices under this Agreement shall be in writing and delivered to the addresses specified in this document or to such other address as a party may designate by written notice. This Agreement constitutes the entire agreement between the parties with respect to the subject matter herein and supersedes prior understandings. If any provision is held unenforceable, the remaining provisions will remain in full force and effect.

Execution

The undersigned authorized representatives of the parties agree to the terms and conditions of this Agreement and warrant that they are duly authorized to execute this Agreement on behalf of the respective parties.

Sign Now