Can I sign this electronically?

Yes. Under the ESIGN Act (15 U.S.C. ch. 96, 2000) and UETA (where adopted), electronic signatures are generally legally valid if intent, consent, attribution, and retention requirements are met. Use an audit-capable eSignature workflow that records signer identity, timestamp, and an audit trail.

Is notarization required for project approvals?

Not typically. Notarization is not usually required for commercial project approvals unless state law or contract language explicitly demands it, or the document creates an interest in real property. Check contract terms before adding notary steps.

What happens if a name mismatch occurs?

A signer name that does not match government ID may raise enforceability or identity questions. Correct mismatches promptly and attach a signed amendment or an identity confirmation so the record remains auditable.

How long must I retain the completed template?

Retention varies by record type: keep project records for the active term plus tax and warranty-related retention periods. See retention timeline guidance below for federal baselines and industry-specific periods.

How do I revise or amend the template?

Create a dated amendment referencing the original document, list changes, obtain the same signers' signatures, and attach it to the master record for continuity and auditability.

Can guest signers use an e-sign link?

Yes, guest signing is common. For higher-risk transactions consider additional signer authentication (SMS or KBA). Track authentication method in the audit trail for later verification.

Electronic Signature
Templates
Project Management
Project Management National Tiles

Project Management National Tiles

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

PROJECT MANAGEMENT STATEMENT OF WORK — NATIONAL TILES

Project Identification

Project ID: Project Title:

Client Name Client Address Client Primary Contact Service Provider Service Provider Project Manager

Scope of Work

This Statement of Work (SOW) defines tasks, deliverables, schedule and responsibilities for the National Tiles project. The Service Provider shall perform the work described below in accordance with the terms of the Master Services Agreement and this SOW.

Detailed Scope of Work Out of Scope

Deliverables and Acceptance

Each deliverable must be accompanied by acceptance criteria. Client will perform acceptance testing within the acceptance period defined below.

Deliverable 1 — Description Deliverable 1 — Acceptance Criteria Deliverable 2 — Description Deliverable 2 — Acceptance Criteria General Acceptance Period (days)

Timeline & Milestones

Proposed Start Date: Anticipated End Date:

Milestone 1 — Description

Milestone 1 Due Date:

Milestone 2 — Description

Milestone 2 Due Date:

Budget & Payment Schedule

All amounts are stated in US Dollars. Taxes, duties, and other governmental charges are the responsibility of the party required by law to pay them unless otherwise agreed in writing.

Total Contract Price Payment Schedule Late Payment Terms

Change Order Process

Any change to scope, schedule, or price shall be initiated by a written change order. No changes are effective until signed by authorized representatives of both parties. Change orders shall describe the change, impact on schedule, and cost adjustment.

Change Order Procedure Details

Confidentiality

Each party shall maintain in confidence all Confidential Information disclosed by the other party in connection with this SOW. Confidential Information does not include information that is publicly available other than by breach of this agreement. Recipient shall use at least the same degree of care to protect Confidential Information as it uses for its own confidential information, but in no event less than reasonable care.

I acknowledge and accept the confidentiality obligations set forth above.

Liability, Insurance & Indemnity

Each party's liability to the other for any claim arising under this SOW shall be limited to direct damages and shall not exceed the total amount actually paid under this SOW in the preceding twelve months. Neither party shall be liable for consequential, incidental or punitive damages. The Service Provider shall maintain commercially reasonable insurance appropriate to the scope and risk of the services.

Insurance Requirements (summary)

Termination

Either party may terminate this SOW for convenience upon written notice to the other party. Termination for cause may be immediate where a material breach remains uncured after notice and the cure period. Upon termination, Service Provider shall deliver all work in progress and Client shall pay for all work performed and non-cancelable commitments incurred through the effective date of termination.

Termination Notice Period (days)

Governing Law

This SOW shall be governed by and construed in accordance with the laws of the state specified below, without regard to conflict of laws principles. The parties agree that disputes shall be resolved in the courts of that state unless otherwise agreed in writing.

Governing Law State

Assumptions & Dependencies

Notices

All notices required or permitted under this SOW shall be in writing and delivered to the addresses below by registered mail, courier, or electronic delivery with confirmation.

Notice Address — Client Notice Address — Service Provider

Mutual Representations & Warranties

Each party represents and warrants that it has full power and authority to enter into this SOW and to perform its obligations. Service Provider warrants that services will be performed in a professional and workmanlike manner consistent with industry standards.

Signatures

By signing below, each party acknowledges that it has read, understands, and agrees to be bound by the terms of this Statement of Work.

Client:

By:

Date:

Service Provider:

By:

Date:

What the Project Management National Tiles document is

The Project Management National Tiles is a standardized project management template used to document scope, schedule, budget, responsibilities, approval points, and change-order procedures for tile-related projects across multi-site deployments. It consolidates project metadata, deliverables, milestone dates, acceptance criteria, and signatory blocks into a single record intended for contractor, client, and vendor acknowledgment. When completed correctly, the form clarifies handoffs, reduces scope disputes, and provides an auditable record that supports invoicing, lien waiver processing, and post-project retention requirements.

Why this template matters for consistent project delivery

A single, consistent Project Management National Tiles template reduces ambiguity between stakeholders, documents approvals and change orders, and creates a durable record for compliance, payments, and dispute resolution across jurisdictions.

Typical users and teams that complete this template

The template is used by internal project teams, external contractors, procurement, and legal or compliance staff to capture obligations and approvals before work starts.

Project managers and site supervisors who coordinate scheduling, deliveries, and inspections across multiple installations.
Procurement and purchasing teams that need formal acceptance criteria linked to payment milestones and vendor invoices.
Legal, contract, or compliance staff who require a signed record to manage liabilities, warranties, and dispute resolution.

Completed templates support downstream billing, retainage release, warranty tracking, and records retention obligations across the project lifecycle.

Step-by-step: completing the Project Management National Tiles

Follow these steps in order to populate the template, secure approvals, and archive the final record for project controls.

01

1. Populate header: Enter project name, code, client, and site address.
02

2. Define scope: List deliverables, exclusions, and acceptance criteria.
03

3. Set milestones: Record key dates, inspections, and payment triggers.
04

4. Sign and distribute: Obtain signatures and send copies to stakeholders.

Common questions and resolutions for the template

Answers to frequent questions about signing, notarization, version control, and retention when using the Project Management National Tiles template.

Need help? Contact support

Can I sign this electronically?
Yes. Under the ESIGN Act (15 U.S.C. ch. 96, 2000) and UETA (where adopted), electronic signatures are generally legally valid if intent, consent, attribution, and retention requirements are met. Use an audit-capable eSignature workflow that records signer identity, timestamp, and an audit trail.
Is notarization required for project approvals?
Not typically. Notarization is not usually required for commercial project approvals unless state law or contract language explicitly demands it, or the document creates an interest in real property. Check contract terms before adding notary steps.
What happens if a name mismatch occurs?
A signer name that does not match government ID may raise enforceability or identity questions. Correct mismatches promptly and attach a signed amendment or an identity confirmation so the record remains auditable.
How long must I retain the completed template?
Retention varies by record type: keep project records for the active term plus tax and warranty-related retention periods. See retention timeline guidance below for federal baselines and industry-specific periods.
How do I revise or amend the template?
Create a dated amendment referencing the original document, list changes, obtain the same signers' signatures, and attach it to the master record for continuity and auditability.
Can guest signers use an e-sign link?
Yes, guest signing is common. For higher-risk transactions consider additional signer authentication (SMS or KBA). Track authentication method in the audit trail for later verification.

Required data elements and record markers

Project identifier: Site code or PO number

Responsible party: Named contract lead

Signature block: Name, title, date

Acceptance criteria: Objective pass/fail items

Change log: Entry, author, timestamp

Audit trail: IP, timestamp, activity

Consequences of incorrect or incomplete templates

Contract dispute: Enforceability risk

Payment delays: Invoices unpaid or withheld

Lien exposure: Missed waiver triggers

Tax penalties: IRS penalties (IRC §6721)

Warranty gaps: Unclear acceptance terms

Regulatory fines: Industry-specific noncompliance

Common preparation errors to avoid

Leaving the approval signature blank or unsigned creates acceptance ambiguity and can delay release of payment or retainage.
Using inconsistent project names or codes prevents matching to purchase orders and complicates ERP reconciliation during invoicing.
Failing to record change orders in the change log prevents enforceable scope changes and increases the risk of disputes.
Omitting clear acceptance criteria for installed tiles (tolerance, grout, leveling) leads to subjective inspections and rework.

Typical signers and what they represent

Project Manager

The Project Manager certifies scope completion, coordinates inspections and schedules corrective actions. Their signature ties acceptance milestones to project payments and warranty start dates.

Client Representative

The Client Representative verifies that deliverables meet documented acceptance criteria and authorizes payment. Their sign-off confirms final acceptance for invoicing and lien waiver release.

Real-world examples of template use

Examples show how organizations used the Project Management National Tiles template to standardize approvals, reduce delays, and maintain auditable records.

Optica Ventures (Brian Fitzgibbons)

Optica standardized site acceptance across multiple retail builds to reduce inconsistencies in inspection reports.

They used a common template for scope and sign-off.
Standardization ensured uniform inspections, cut rework, and provided a single source of truth for dispute resolution and invoice matching.

Martin Properties (Tim Martin)

Martin Properties processed tile installation approvals across several properties with mobile sign-off.

Mobile signatures captured acceptance on-site.
Using a consolidated template allowed faster invoice approvals, consistent warranty start dates, and a retained audit trail for each property file.

How to configure an online workflow for this template

Set fields, routing, authentication, and integrations to match your project controls and internal approvals process.

Field	Configuration
Signer order	Sequential routing by role
Authentication	Email OTP or SMS code
Conditional fields	Show change-order fields if scope changes
Integrations	ERP or storage push (e.g., NetSuite)

Technical and platform requirements for e-submission

For reliable e-signing and storage, verify supported file formats, integrations, and authentication options before deployment.

Formats: PDF, DOCX, HTML
Integrations: Salesforce, NetSuite, Google Workspace
Auth options: Email OTP, SMS, KBA

eSignature vendor comparison for Project Management National Tiles

A concise feature and pricing comparison to evaluate eSignature providers for signing and storing Project Management National Tiles documents. signNow is listed first per vendor comparison conventions.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/mo	$15/user/mo	$14/user/mo	$19/user/mo	$15/user/mo
Free Trial	7-day free trial	Varies by plan	Varies by plan	Varies by plan	Varies by plan
Bulk Send	Yes	Yes	Yes	Yes	Varies
Audit Trail	Yes	Yes	Yes	Yes	Yes
HIPAA Compliant	Yes	Yes	Yes	No	No

be ready to get more

Join over 28 million airSlate SignNow users

Sign Now