Project Management ODC Proposal

PROJECT MANAGEMENT ODC PROPOSAL

Project Identification

Project Title:

Project ID:

Proposal Date:    Proposal Number:

Scope of Work

Description: Provide a concise description of the services to be performed, specifically identifying tasks to be performed by the service provider and any assumptions relied upon in pricing.

Other Direct Costs (ODC) — Line Items

Include all reimbursable direct costs necessary to perform the scope. Unit pricing must be supported by receipts or supplier invoices at time of invoice.

Quantity:    Unit Cost:    Line Total:

Quantity:    Unit Cost:    Line Total:

Quantity:    Unit Cost:    Line Total:

Deliverables and Acceptance Criteria

Each deliverable must include measurable acceptance criteria. The client will accept deliverables in writing or by email within the acceptance period specified below; failure to respond constitutes deemed acceptance after the acceptance period.

Timeline & Milestones

Project Start Date:    Target End Date:

Target Date:

Target Date:

Budget & Payment

The following summarizes the ODC amounts included in this proposal. All amounts are in the currency agreed below and are exclusive of applicable taxes unless otherwise noted.

Subtotal ODC:    Estimated Taxes:    Total ODC:

Change Order Process

Any changes affecting scope, schedule, or ODCs must be authorized by a written change order. Changes will be priced at agreed unit rates or time and materials; work commenced without a signed change order may be invoiced separately and paid by the client under the invoicing terms below.

Invoicing, Taxes & Expenses

ODCs will be invoiced as incurred or per the payment schedule. Invoices are due net 30 days from invoice date unless otherwise agreed in writing. Late payments shall accrue interest at the lesser of 1.5% per month or the maximum permitted by law. All reimbursable expenses require supporting documentation. Client is responsible for applicable sales, VAT, or other transaction taxes unless a valid exemption certificate is provided prior to invoicing.

Confidentiality

Both parties agree that proposal details, pricing, and any exchanged confidential information constitute Confidential Information. Confidential Information shall be used solely for evaluation and performance of this proposal and shall not be disclosed to third parties except as required by law. Confidentiality obligations survive termination of any resulting agreement for a period of three years.

Confidential designation: This proposal contains confidential information

Warranty, Liability & Governing Law

Service Provider warrants that services will be performed in a professional manner in accordance with generally accepted industry practices. Except for willful misconduct or gross negligence, Service Provider's aggregate liability for claims arising from this proposal shall be limited to direct damages not to exceed the total amount paid to Service Provider for the ODCs set forth herein. Neither party shall be liable for consequential, incidental, or punitive damages.

Governing law:

Termination

Either party may terminate for convenience upon 30 days' written notice. Upon termination, Service Provider shall be paid for all services performed and ODCs incurred through the effective date of termination, together with reasonable wind-down costs pre-approved by the client.

Acceptance

By signing below, the parties acknowledge and agree that the scope, ODC line items, payment schedule and terms described in this proposal will govern the purchase and reimbursement of Other Direct Costs for the referenced project unless superseded by a fully executed master services agreement between the parties.

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