Project Management Open Source Process

PROJECT MANAGEMENT OPEN SOURCE PROCESS

Project Identification

Project Title:

Project ID:    Client Name:

Scope of Work

Summary: This document establishes the process, roles, and controls for accepting, reviewing, approving, and releasing contributions to the open source components of the project. It governs project-managed deliverables and contributor interactions where contributions are intended for inclusion in the project distribution under the selected open source license.

Open Source Licensing and Intellectual Property

The parties agree that contributions accepted into the project must be licensed under the project license selected below. Contributors must execute any contributor agreement or license grant required by the Service Provider prior to contribution acceptance. Accepted contributions become subject to the project's chosen open source license and the terms set forth herein regarding attribution, patent rights, and warranty disclaimers.

MIT License

Apache License 2.0

GNU GPL v3

Contribution and Review Process

Contribution Intake: Contributors must submit a formal contribution record including description, rationale, test cases, and any third-party dependencies. The Service Provider will triage each submission for license compatibility, security risk, and architectural fit prior to code review.

Review Workflow: Contributions will follow a standard workflow: Triage → Assigned Reviewer → Code Review → Security Scan → Acceptance Decision. The Service Provider will notify the contributor of required changes; acceptance is formalized by merging to the canonical project repository and, where applicable, by release tagging.

Deliverables and Acceptance Criteria

List of project deliverables and the acceptance criteria that will be used by the Client and Service Provider to determine formal acceptance.

Timeline and Milestones

Project Start Date:    Project End Date:

Due Date:    Responsible:

Budget, Payments and Change Orders

All scope, timeline, or budget changes must be captured in a written change order. Change orders require written approval by authorized representatives of both the Client and Service Provider prior to work commencement. The change order must include a description of the change, impact to cost, revised schedule, and updated acceptance criteria.

Security, Compliance, and Quality Assurance

The Service Provider will perform automated security scans and a documented manual review on all code contributions. Security vulnerabilities discovered in accepted contributions must be reported under the project's coordinated disclosure process. Contributions that introduce compliance risk or license incompatibility shall be rejected or remediated prior to acceptance.

Confidentiality and Data Handling

Confidential Information exchanged in connection with this process remains the property of the disclosing party. Confidential Information does not include information that is public, independently developed without use of the disclosed confidential information, or required to be disclosed by law. Parties shall use commercially reasonable measures to protect Confidential Information and shall limit access to authorized personnel.

Records, Reporting, and Audit Rights

The Service Provider shall maintain contribution records, review notes, test results and change orders for a period of three years. Client may request a copy of relevant records during the term to verify compliance; requests shall be reasonable and conducted during normal business hours.

Governing Law and Dispute Resolution

This process and any disputes arising from its application shall be governed by the laws agreed by the parties below. Prior to initiating litigation, parties agree to good-faith negotiations and, if necessary, non-binding mediation. Remedies are cumulative and do not preclude other remedies available at law or in equity.

Governing Law Jurisdiction:

Representations, Warranties and Liability

Each party represents that it has the authority to enter into this process. Contributors represent that their contributions are original or properly licensed for contribution and do not infringe third-party rights. Except as expressly provided, contributions are provided without warranty. Liability shall be limited to direct damages and exclude consequential damages to the maximum extent permitted by law.

Acceptance, Amendment and Termination

Acceptance of the process is evidenced by signatures of authorized representatives below. This process may be amended only by a written amendment signed by both parties. Either party may terminate application of this process to new work upon 30 days written notice; termination does not affect rights or obligations with respect to contributions already accepted.

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