Are electronic signatures enforceable?

Yes. Electronic signatures are generally enforceable under the federal ESIGN Act (15 U.S.C. ch. 96) and state UETA statutes adopted in most jurisdictions; ensure intent, consent, attribution, and record retention to meet legal tests.

When is notarization required?

Most commercial contracts do not require notarization; where notarization or witness signatures are required by state law or specific transaction types, follow local rules and consider remote online notarization if the state permits RON.

How should I authenticate signers?

Match authentication strength to transaction risk: email link or SMS for low risk, knowledge-based or multi-factor authentication for higher risk, and document the method in the audit trail.

What if a party lacks signing authority?

Confirm corporate authority before signing. Obtain a board resolution or power of attorney if required to avoid later challenges to the contract’s validity.

Can I amend the agreement after signing?

Yes, execute a written amendment signed by authorized representatives. Track amendments as exhibits and ensure version control in your records.

How long should I keep executed agreements?

Retain agreements for the active term plus recommended post-termination periods based on applicable laws and industry rules; federal standards (e.g., IRS, HIPAA) often set minimum retention periods.

Electronic Signature
Templates
Project Management
Project Management Partner Agreement

Project Management Partner Agreement

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

PROJECT MANAGEMENT PARTNER AGREEMENT

Project Identification

Project Title:

Project ID Client Name Service Provider Name Project Manager (Service Provider) Effective Date

Recitals and Definitions

This Project Management Partner Agreement (the "Agreement") is entered into by and between Client Name: and Service Provider: . The parties agree to the terms set forth below governing the management, delivery, acceptance and payment for project management services described herein.

Scope of Work

The Service Provider shall perform project management services including planning, resource coordination, status reporting, risk management, stakeholder communication, and change control as further described below. The detailed scope is set out in the Deliverables and Milestones sections and may be amended only by an executed Change Order.

Primary Scope Description Out-of-Scope Items

Deliverables and Acceptance Criteria

The Service Provider will deliver the items listed below. Each deliverable is subject to the acceptance process described in this section. Acceptance shall be judged against the stated acceptance criteria and may not be unreasonably withheld.

Deliverable 1 — Title Deliverable 1 — Description Deliverable 1 — Acceptance Criteria

Due Date:

Deliverable 2 — Title Deliverable 2 — Description Deliverable 2 — Acceptance Criteria

Due Date:

Project Timeline and Milestones

The parties agree to the project timeline and milestones set forth below. Milestone completion shall trigger any milestone-based payments as specified in the Payment Schedule.

Project Start Date Project End Date (Estimated) Milestone 1 — Name Milestone 1 — Description & Acceptance

Target Completion Date:

Budget, Fees and Payment Schedule

Compensation for the Services shall be as set forth below. All amounts are exclusive of taxes unless otherwise stated. Invoices are payable in accordance with the Payment Schedule and subject to the Change Order process for approved scope changes.

Total Not-To-Exceed Budget Payment Schedule (milestones, amounts, due upon) Late Payment Terms

Change Order Procedure

Any change to scope, schedule or budget shall be made only by a written Change Order signed by authorized representatives of both parties. The Change Order shall describe the change, adjustments to schedule, and adjustments to fees. The Service Provider shall not proceed with changed work until a Change Order is executed, except where immediate work is required to avoid material risk to safety or the project.

Change Order Lead Time

Confidentiality and Data Protection

Each party shall maintain in confidence all Confidential Information disclosed by the other party and shall not use such information except to perform obligations under this Agreement. Confidential Information does not include information that is public through no breach of this Agreement. The obligation of confidentiality shall survive termination of this Agreement for a period of years.

Special Data Handling Requirements (if any)

Representations, Warranties and Indemnification

Each party represents that it has authority to enter into this Agreement. The Service Provider warrants that services will be performed in a professional manner consistent with industry standards. The Service Provider shall indemnify and hold harmless the Client for third-party claims arising from Service Provider's breach of this Agreement, gross negligence, or willful misconduct, subject to the limitations set forth below.

Limitation of Liability

Termination

Either party may terminate this Agreement for material breach by the other party if the breach remains uncured for a period of days after written notice. Either party may terminate for convenience upon days' prior written notice. In the event of termination, the Client shall pay for services performed and approved expenses incurred through the effective date of termination.

Notices

Notices required under this Agreement shall be in writing and delivered to the addresses set forth below or to such other address as either party may designate by notice in accordance with this section.

Client Notice Address Service Provider Notice Address

Governing Law and Dispute Resolution

This Agreement shall be governed by the laws of the State of without regard to conflict of law principles. The parties shall attempt in good faith to resolve disputes by negotiation. If negotiation fails, disputes shall be submitted to binding arbitration in the agreed forum unless otherwise required by law.

Miscellaneous

This Agreement constitutes the entire agreement between the parties with respect to the subject matter and supersedes all prior agreements. Amendments must be in writing and signed by both parties. If any provision is held invalid, the remaining provisions shall continue in full force and effect.

Additional Terms or Special Provisions

Client:

By:

Date:

Service Provider:

By:

Date:

What the Project Management Partner Agreement Is

A Project Management Partner Agreement defines the relationship, responsibilities, deliverables, payment terms, intellectual property, confidentiality, termination rights, and dispute resolution between a client and a project management partner engaged to plan, execute, or oversee a project. Typical uses include vendor onboarding for construction, software delivery, facilities upgrades, and consulting engagements. The agreement allocates risk, sets acceptance criteria and milestones, and documents change-order procedures so both parties have a clear framework for scope management, performance standards, and payment schedules.

Why this agreement matters for predictable delivery

A clear Project Management Partner Agreement reduces misunderstandings about scope, timing, and cost, protects proprietary information, and provides an agreed process for changes and disputes. It helps teams scale operations while establishing measurable milestones and legal remedies.

Who typically prepares or signs this agreement

Each signer should have authority to bind their organization and, when required, provide supporting approvals such as procurement or budget signoff.

Project owners and sponsors managing capital programs, procurement, or vendor relationships.
Professional project management firms and independent PM consultants engaged to manage multi‑discipline projects.
In-house PMOs, construction managers, or delivery leads who need documented authority and payment terms.

Step-by-step: completing the agreement

Follow these steps to create a clear, enforceable agreement and collect signatures.

01

Prepare draft: Assemble scope, milestones, pricing, and governing law before sending.
02

Review legally: Have legal counsel review key terms such as indemnities and IP assignment.
03

Obtain approvals: Get internal budget and procurement signoffs prior to execution.
04

Execute electronically: Use a compliant eSignature workflow and capture an audit trail for each signer.

Typical digital workflow configuration

Configure fields and routing to match the agreement’s signing order and authentication needs.

Field	Configuration
Signature	Required for primary signers; date auto‑populates on signing.
Initials	Add at each change-of-scope clause for clarity.
Attachments	Enable required exhibits and supporting schedules upload.
Routing	Sequential or parallel signer order with conditional steps.

How electronic execution and routing normally work

Electronic signing follows a predictable flow from upload to final archive; configure authentication to match risk.

Upload: Sender uploads the final agreement in PDF or DOCX format.
Prepare fields: Place signature, initial, and date fields; mark mandatory fields.
Invite signers: Add signer emails and set the signing order or allow parallel signing.
Complete: Signed copies and an audit trail are retained for records and distribution.

Technical considerations for eSignature and storage

Ensure the provider supports export in standard formats and meets your compliance requirements before executing high-value contracts.

File types: PDF, DOCX supported.
Integrations: CRM and document storage connectors recommended.
Authentication: Email, SMS, or stronger verification methods as needed.

Core clauses to include in a professional agreement

Include these essential clauses to protect both parties and make project governance explicit.

Scope and deliverables

Define work packages, acceptance criteria, deliverable formats, milestones, and change control procedures to reduce ambiguity and support milestone-based payments.

Payment and retainage

Specify pricing, invoicing frequency, retainage percentage if any, payment methods, and remedies for late payment to maintain cash flow and accountability.

Schedule and milestones

List milestone dates, dependencies, critical path items, and consequences for missed deadlines, including extensions for force majeure events.

Intellectual property

Clarify ownership of preexisting IP, deliverables, licensing rights, and any work-for-hire language needed to transfer copyrights.

Confidentiality

Include non-disclosure obligations, permitted disclosures, duration, and return or destruction of confidential materials.

Liability and indemnity

Limit liability where appropriate, define indemnification scope, and address insurance requirements and caps on damages.

Security and compliance items to confirm

Encryption: TLS 1.2/1.3

Data at rest: AES-256 encryption

Audit trail: IP and timestamp logging

HIPAA support: BAA available

Access control: Role-based permissions

Certifications: SOC 2 Type II

Common legal and commercial risks

Undefined scope: Leads to change-order disputes

Missing signatures: Can render contract unenforceable

Weak IP language: May leave ownership unclear

Improper notice: May forfeit remedy rights

Noncompliant data handling: Triggers regulatory exposure

Late payment: Damages cash flow

Frequent drafting and execution pitfalls

Overbroad change control language that lacks a clear approval workflow often results in disputes and unplanned scope creep between parties.
Failing to tie payments to verifiable acceptance criteria increases collection risk and encourages subjective approval timelines from stakeholders.
Not specifying data protection obligations for project data can expose both parties to regulatory penalties under HIPAA or state privacy laws.
Using inconsistent names, titles, or signing authority across documents can delay execution and create auditability gaps for finance teams.

Key timing items to track and calendar

Track contractual deadlines clearly; include milestone dates, notice periods, and dispute cure windows in the schedule.

Effective Date:

MM/DD/YYYY format

Milestone Deadlines:

Specific calendar dates per deliverable

Invoice Due Date:

Net 30 or agreed terms

Notice Periods:

Cure windows and termination notice

Warranty Period:

Defined start and duration

How organizations used similar agreements in practice

These brief examples show how project management partners adapted standard clauses to fit real projects.

Martin Properties — Tim Martin, Founder

Tim Martin needed remote execution to close multiple leases quickly.

He used an eSignature workflow for landlord and tenant signatures.
"I can process and execute all of these documents online with 100% compliance and built-in security," which reduced cycle time and enabled remote closings without in-person meetings.

Tech Data — Bob Dutkowsky, CEO

Tech Data required enterprise controls and integration with existing systems.

They integrated contract routing with ERP and approvals.
"Tech Data uses airSlate SignNow to improve our internal and external customer service while increasing our speed to revenue," demonstrating alignment between contract workflows and revenue recognition schedules.

Representative eSignature pricing and capability comparison

A concise vendor comparison focused on common SaaS pricing and feature differences relevant to executing Project Management Partner Agreements electronically.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/mo	$15/user/mo	$14/user/mo	$19/user/mo	$15/user/mo
Free Trial	7-day free trial	Varies	Varies	Varies	Varies
Bulk Send	Yes	Yes	Yes	Yes	No
Audit Trail	Yes	Yes	Yes	Yes	Yes
HIPAA Compliant	Yes	Yes	Yes	No	No
Envelope Cap	No cap	100 envelopes/user/year	Varies	Varies	Varies

Frequently asked questions and execution tips

Answers to common legal and technical questions about preparing, signing, and enforcing a Project Management Partner Agreement.

Need help? Contact support

Are electronic signatures enforceable?
Yes. Electronic signatures are generally enforceable under the federal ESIGN Act (15 U.S.C. ch. 96) and state UETA statutes adopted in most jurisdictions; ensure intent, consent, attribution, and record retention to meet legal tests.
When is notarization required?
Most commercial contracts do not require notarization; where notarization or witness signatures are required by state law or specific transaction types, follow local rules and consider remote online notarization if the state permits RON.
How should I authenticate signers?
Match authentication strength to transaction risk: email link or SMS for low risk, knowledge-based or multi-factor authentication for higher risk, and document the method in the audit trail.
What if a party lacks signing authority?
Confirm corporate authority before signing. Obtain a board resolution or power of attorney if required to avoid later challenges to the contract’s validity.
Can I amend the agreement after signing?
Yes, execute a written amendment signed by authorized representatives. Track amendments as exhibits and ensure version control in your records.
How long should I keep executed agreements?
Retain agreements for the active term plus recommended post-termination periods based on applicable laws and industry rules; federal standards (e.g., IRS, HIPAA) often set minimum retention periods.

be ready to get more

Join over 28 million airSlate SignNow users

Sign Now