Project Management Photos Template

Project Management Photos Template

This Project Management Photos Template (the Agreement) is entered into as of by and between Client Name: and Contractor Name: .

WHEREAS

WHEREAS, Client engages Contractor to perform project management services that include the capture, cataloging, and delivery of photographic documentation of the project site for the purposes of progress tracking, quality control, and record keeping; and

WHEREAS, Contractor possesses the personnel, equipment, and technical capability to capture and deliver photographs in accordance with Client's specifications and industry-standard chain of custody procedures; and

WHEREAS, the parties desire to set forth in writing the scope, payment, confidentiality, and ownership terms governing photographic deliverables produced under this Agreement.

Scope of Work

Contractor shall provide photographic services as described below. Deliverables shall include organized, time-stamped digital photographs, metadata, and a signed chain of custody log for each delivery.

Photo Log (Entries)

Use the entries below to record each photographic item. Each delivered photograph must be accompanied by the metadata and chain of custody information recorded here.

Payment Terms

Client shall pay Contractor for photographic services as follows. All payments are due in U.S. dollars unless otherwise agreed in writing.

Term and Termination

This Agreement commences on Start Date: and continues until End Date: unless earlier terminated in accordance with this section.

Either party may terminate for convenience upon written notice not less than days. Either party may terminate immediately for material breach that is not cured within 10 days after written notice. Termination shall not relieve Client of the obligation to pay for services performed and deliverables delivered prior to termination.

Intellectual Property; License

Unless otherwise agreed in writing, Contractor retains copyright in the photographs. Contractor grants Client a non-exclusive, non-transferable license to use the delivered photographs for project documentation, internal reporting, and regulatory submission for the Project Name: .

Additional uses including publicity, resale, or third-party distribution require a separate written license. Select permitted license scopes:

Confidentiality

Each party shall keep confidential and not disclose to any third party any Confidential Information of the other party. Confidential Information includes non-public photographs, metadata, contractual pricing, and site condition reports. Confidential Information does not include information that is or becomes public through no fault of the receiving party.

Receiving party shall use at least the same degree of care to protect Confidential Information as it uses to protect its own confidential information, but in no event less than reasonable care. Obligations under this section survive termination for a period of three (3) years.

Indemnification

Contractor shall indemnify and hold harmless Client from claims arising out of Contractor's negligent conduct in capturing photographs. Client shall indemnify and hold harmless Contractor from claims arising from Client's unauthorized use or distribution of the photographs beyond the scope of the license granted herein.

Governing Law

This Agreement shall be governed by and construed in accordance with the laws of the State of without regard to conflicts of law principles.

Entire Agreement

This Agreement, together with any attachments, exhibits, or schedules signed by the parties, constitutes the entire agreement between the parties with respect to the subject matter and supersedes all prior and contemporaneous agreements, proposals, and communications, whether oral or written. Any modification must be in writing and signed by both parties.

Additional Provisions

The parties acknowledge that photographic records may be used for dispute resolution and regulatory compliance. Contractor will maintain originals and backups for a period of not less than one (1) year following final delivery unless otherwise specified.

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