Project Management Product Shoot

Project Management Product Shoot

Project Identification

Project ID:    Date of Proposal:

Client Name:

Service Provider:

Scope of Work

Summary: The Service Provider will plan, coordinate, and execute a product shoot to produce still images and/or motion assets for the Client in accordance with the deliverables and schedule below. Specific tasks include pre-production planning, on-site production, basic retouching, and delivery of final assets in agreed formats.

Deliverables and Acceptance Criteria

Deliverable 1 Name:   Due:

Deliverable 2 Name:   Due:

Timeline & Milestones

Project Start Date:    Project End Date:

Locations, Talent & Logistics

Crew, Equipment & Insurance

Proof of Insurance Provided:

Budget & Payment

Deposit Amount:    Final Payment Due:

Change Orders

All changes to scope, schedule, or budget will be documented via written change order. Change orders must specify impacts to fees, timing, and acceptance criteria. The Service Provider will not commence change order work without Client's written approval.

Written Approval Required for Change Orders:

Confidentiality

Each party shall maintain in confidence for a period of three years any non-public information disclosed by the other party in connection with this engagement. Confidential information excludes information that is or becomes public without breach, is independently developed, or is required to be disclosed by law with prior notice to the disclosing party where permitted.

Intellectual Property & Licensing

Ownership and license of final assets are governed by the following terms. Unless otherwise agreed in writing, the Service Provider grants the Client a non-exclusive, perpetual, worldwide license to use final deliverables for the Client’s marketing, advertising, and e-commerce purposes. The Service Provider retains the right to use deliverables for portfolio and promotional purposes unless Client selects exclusive ownership below.

Exclusive Ownership Required:   If selected, additional fees may apply as set out in the payment schedule.

Liability, Indemnity & Insurance

Each party agrees to indemnify and hold harmless the other from third-party claims arising from its negligent acts or breaches of this agreement. The Service Provider's aggregate liability for direct damages shall not exceed the total fees paid by the Client for the specific engagement. Neither party shall be liable for consequential or incidental damages.

Cancellation & Rescheduling

Cancellation by Client less than seven (7) calendar days before the earliest scheduled shoot day will result in forfeiture of the deposit. Rescheduling requested more than seven (7) calendar days prior will be accommodated subject to availability; reschedules within seven (7) days may incur additional fees to cover crew and equipment commitments.

Termination

Either party may terminate for material breach if the breaching party fails to cure within fifteen (15) calendar days of written notice. Upon termination, Client will pay for all services performed and irrevocable commitments made through the termination date.

Governing Law

This agreement shall be governed by and construed in accordance with the laws of the jurisdiction specified below, without regard to conflict of law principles.

Miscellaneous Provisions

Entire Agreement: This document, together with any executed change orders, constitutes the entire agreement between the parties with respect to the subject matter and supersedes all prior negotiations and understandings. Amendments must be in writing and signed by authorized representatives of both parties.

Acceptance

By signing below, the parties acknowledge they have read, understood, and agree to be bound by the terms set forth in this Project Management Product Shoot agreement. The undersigned represent they are authorized to bind their respective parties.

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