Is an electronic signature acceptable?

Yes. Under the federal ESIGN Act (15 U.S.C. ch. 96) and UETA in most states, an electronic signature is legally effective if intent, consent, attribution, and retention requirements are met.

When is notarization needed?

Notarization is rarely required for a progress table. If contractual terms or state law impose notarization for a related acceptance or certification, follow the state notary rules and any RON requirements.

How should I control versions?

Keep a single master copy with immutable signed snapshots per reporting period. Ensure the platform records timestamps, actor identity, and a version identifier to preserve auditability.

What if an owner changes name or role?

Record both the prior and current owner in the notes and preserve the prior signed snapshot. Use official legal names for accountability and to avoid disputes.

Can I use signNow for updates and signatures?

signNow supports templates, audit trails, bulk send, and HIPAA-compliant workflows with a required BAA when handling PHI; plans include Business, Business Premium, Enterprise, and Site License pricing models.

How do I fix a submitted error?

Create an amendment row or revision entry rather than overwriting the original signed snapshot. Preserve the original record and capture the rationale for the correction in the audit log.

Electronic Signature
Templates
Project Management
Project Management Progress Table

Project Management Progress Table

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

Project Management Progress Table

Project Identification

Project Title:

Project ID: Client Name:

Project Manager: Reporting Period: From to

Report Date:

Scope of Work Summary

Primary Scope (this reporting period) Out of Scope Items

Deliverables and Acceptance Criteria

Deliverable 1 Acceptance Criteria 1 Deliverable 2 Acceptance Criteria 2

Milestones and Progress Table

Record each work item, planned vs actual dates, percent complete, owner and key notes.

Task ID	Description	Planned Start	Planned Finish	Actual Start	Actual Finish	% Complete	Owner

Issues, Risks and Mitigations

Open Issues (include impact and owner) Risks and Mitigation Actions

Dependencies

External/Internal Dependencies

Budget and Financials

Total Contract Budget Cost to Date Forecast to Complete Payment Schedule and Outstanding Invoices

Change Order / Variations

Any scope changes that impact schedule or cost shall be documented as a Change Order. Change Orders require written description, impact assessment, and approval signatures as defined in the Contract.

Recent or Proposed Change Orders

Overall Status and Forecast

Overall Percent Complete: Current Schedule Status:

Summary Commentary and Forecast for Next Period

Confidentiality and Administrative Provisions

This Progress Table and its attachments contain Confidential Information. Recipient shall treat the information in accordance with the confidentiality obligations set forth in the governing agreement. Disclosure beyond personnel who have a need to know is prohibited without prior written consent.

Records and backups that substantiate progress, expenditures and decisions shall be maintained and made available for audit upon reasonable prior notice in accordance with contractual audit rights.

Governing Law

This Progress Table is governed by the laws specified in the underlying Contract. In the absence of a specified choice of law, the substantive law governing the principal place of business of the Service Provider shall apply to disputes arising from this document.

Certification

The undersigned certify that, to the best of their knowledge after reasonable inquiry, the information in this Progress Table is accurate and complete for the reporting period and that any exceptions or deviations from plan are disclosed herein.

Client:

By:

Date:

Service Provider:

By:

Date:

What the Project Management Progress Table Is

The Project Management Progress Table is a structured record used to track tasks, milestones, owners, status, percent complete, scheduled vs. actual dates, and key risks or blockers for a project. It centralizes progress reporting for stakeholders, provides a single-row or multi-row view by workstream or deliverable, and supports regular status updates and audits. The table can be maintained as a spreadsheet, embedded in a project management system, or provided as a fillable form for remote contributors. It is intended to create a consistent, auditable history of project activity and decisions.

Why a Progress Table Matters for Project Control

A consistent Project Management Progress Table reduces ambiguity by documenting scope, schedule, responsibilities, and change points in one place. It improves visibility for managers and sponsors, helps identify trends early, and creates an auditable record of decisions and status changes for compliance and post‑project review.

Who Typically Completes the Progress Table

Project managers usually maintain the master table while task owners and functional leads supply periodic updates; PMO staff aggregate and distribute consolidated views.

Project managers and PMO analysts providing consolidated status and variance commentary.
Functional leads and task owners updating percent complete, risks, and mitigation actions.
Sponsors and steering committee members reviewing high-level milestones and decisions.

Frequency and detail vary by role: owners update task-level rows; PMOs maintain version control and distribution records.

How to Fill Out the Table — A Short Sequence

Follow these steps in order to create a complete, auditable progress table suitable for recurring reporting and change control.

01

Create baseline: Record planned tasks, owners, and planned dates before execution begins.
02

Assign ownership: Designate a responsible owner and backup for each row to ensure updates.
03

Update regularly: Collect percent complete and actual dates at each reporting cadence.
04

Record issues: Log risks, impacts, and approved mitigation in the notes field.

Configure an Online Update Workflow

Design an online workflow so owners can submit updates that feed the master table and trigger notifications.

Field	Configuration
Update frequency	Weekly or biweekly, per project governance
Authentication	Use company SSO or email verification for attribution
Approval step	Optional PMO review before publishing
Change log	Enable automatic versioning and audit trail

Typical Online Submission Flow

An efficient eSubmission flow reduces friction and captures the metadata needed for audits and compliance.

Prepare: PMO uploads or maps the master table to the online form or template
Invite: Send update requests or signing links to owners via email or SMS
Authenticate: Owner verifies identity (email link, SMS code, or SSO) and submits updates
Capture: Platform stores completed records, timestamps, and an audit trail

Platform and Integration Considerations

Choose a platform that supports document templates, audit trails, and integrations with your PM tools.

Document formats: PDF, DOCX, or Excel support ensures portable master tables
Integrations: Connectors for Microsoft 365, Google Workspace, or Jira reduce manual updates
Security: TLS in transit and AES-256 at rest for data protection

Confirm the platform supports your authentication policies and retention requirements before enabling automated routing and eSubmission.

Timing: Reporting Cadence and Deadlines

Define clear reporting dates and any regulatory or contract deadlines that affect deliverables or payment triggers.

Regular status reports:

Weekly or biweekly updates depending on project complexity

Milestone baselines:

Set baseline milestone dates at project approval

Change request deadlines:

Specify cutoffs for submitting scope or schedule changes

Ledger retention:

Preserve signed snapshots for audits and post‑mortem reviews

Invoice ties:

Align milestone acceptance with billing cycles to avoid payment delays

Key Milestones and Processing Stages

Track milestone acceptance and sign‑offs as discrete stages to support approvals and invoicing.

01

Baseline approval

Sponsor signs the initial schedule and scope baseline

02

Phase completion

Owner certifies deliverables complete and attaches evidence

03

Milestone acceptance

Client or sponsor formally accepts the milestone per criteria

04

Closeout

Archive final table and lessons learned; preserve audit trail

Common Mistakes to Avoid

Using inconsistent task names that prevent reliable rollups and create duplicate rows during consolidation.
Leaving percent complete as subjective estimates rather than using a defined measurement method (hours or deliverables).
Failing to capture baseline dates and change requests, which obscures schedule variance and accountability.
Not collecting signer attribution or timestamps for approvals, weakening the audit trail for compliance or disputes.

Risks of Incomplete or Incorrect Tables

Contract disputes: Missing evidence can impair claims or defenses during contract disputes

Payment delays: Unaccepted milestones may postpone invoice approval and payment

Regulatory exposure: Poor retention or redaction may conflict with audit or regulatory obligations

Audit failures: Incomplete audit trails reduce confidence in reported progress

Data integrity: Manual edits without versioning can corrupt historical records

Security gaps: Unauthorized access risks leakage of sensitive project details

Required Data Elements for Compliance and Traceability

Task identifier: Unique row key

Owner name: Full name or role

Dates: MM/DD/YYYY

Percent complete: Numeric 0–100

Status value: On track / At risk / Off track

Audit metadata: Timestamp, actor, IP, and version

Practical Examples from Real Projects

Real-world use cases show how the table supports decisions across different project sizes and sectors.

Construction Delivery

A GC used a master progress table for daily updates and lien waiver alignment

Daily percent updates fed weekly owner reports
The result preserved payment evidence, improved punch‑list closure, and simplified month‑end reconciliation.

Healthcare Rollout

A health system tracked software deployment across clinics with a standardized table

Owners reported blocked sites and remediation dates
That structure supported HIPAA-compliant change logs and one consolidated record for audit reviewers.

eSignature Pricing and Feature Comparison

Comparative pricing and common feature differences among mainstream eSignature providers. signNow is listed first by design for consistent vendor comparison.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/mo	$15/user/mo	$14/user/mo	$19/user/mo	$15/user/mo
Free Trial	Yes, 7-day trial	Varies by plan	Varies by plan	Varies by plan	Varies by plan
Bulk Send	Yes	Yes	Yes	Yes	No
Audit Trail	Yes	Yes	Yes	Yes	Yes
HIPAA Compliant	Yes	Yes	Yes	No	No
Envelope Cap	No cap	100 envelopes/user/year	Varies	Varies	Varies

Frequently Asked Questions and Troubleshooting

Answers to common questions about completing, signing, and preserving the Project Management Progress Table.

Need help? Contact support

Is an electronic signature acceptable?
Yes. Under the federal ESIGN Act (15 U.S.C. ch. 96) and UETA in most states, an electronic signature is legally effective if intent, consent, attribution, and retention requirements are met.
When is notarization needed?
Notarization is rarely required for a progress table. If contractual terms or state law impose notarization for a related acceptance or certification, follow the state notary rules and any RON requirements.
How should I control versions?
Keep a single master copy with immutable signed snapshots per reporting period. Ensure the platform records timestamps, actor identity, and a version identifier to preserve auditability.
What if an owner changes name or role?
Record both the prior and current owner in the notes and preserve the prior signed snapshot. Use official legal names for accountability and to avoid disputes.
Can I use signNow for updates and signatures?
signNow supports templates, audit trails, bulk send, and HIPAA-compliant workflows with a required BAA when handling PHI; plans include Business, Business Premium, Enterprise, and Site License pricing models.
How do I fix a submitted error?
Create an amendment row or revision entry rather than overwriting the original signed snapshot. Preserve the original record and capture the rationale for the correction in the audit log.

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