Project Management R2R Template

PROJECT MANAGEMENT R2R TEMPLATE

Project Identification

Client Name:

Service Provider:

Project Manager: Email:

Project Sponsor:

Effective Date:

Purpose and Scope

Purpose: This Record-to-Report (R2R) engagement defines the activities, deliverables, responsibilities, controls, and acceptance criteria required to implement and transition R2R processes, reconciliations, and reporting artifacts from current state to target operating model. The Service Provider will perform the services described below in accordance with the terms of this template and any executed change orders.

Deliverables and Acceptance

Deliverables will be produced, reviewed, and accepted pursuant to the acceptance criteria and processes set forth below. All deliverables shall be delivered in the agreed format and include supporting documentation sufficient for Client validation.

Delivery Date:

Delivery Date:

Timeline & Milestones

Planned Start Date: Planned End Date:

Milestone Date:

Milestone Date:

Roles, Responsibilities & Governance

Governance Contact Name: Phone:

Acceptance Testing and Handover

The acceptance process requires written confirmation from the Client that each deliverable meets the stated acceptance criteria. Unless otherwise agreed in writing, Client shall complete validation and either accept or identify defects within calendar days of delivery.

Budget, Fees & Payment Terms

Deposit Percentage: % Final Payment Due:

Change Order Process

All changes that affect scope, timeline, or budget shall be documented in a written change order and signed by authorized representatives of both parties prior to commencement of affected work. Change orders shall include a description of the change, impact on schedule, impact on fees, and revised acceptance criteria.

Confidentiality & Data Protection

Each party shall treat as confidential all information disclosed under this engagement that is identified as confidential or which a reasonable person would consider confidential given its nature. The Service Provider shall implement commercially reasonable technical and organizational measures to protect Client data and shall use such data only for the purposes of performing services under this agreement. Confidential information shall not be disclosed except to employees, subcontractors, or advisors who have a need to know and who are bound by confidentiality obligations at least as protective as those contained herein.

Intellectual Property

Unless otherwise agreed in writing, Client will retain ownership of Client-provided materials and pre-existing data. Service Provider will retain ownership of its pre-existing tools, methodologies, and intellectual property. Upon full payment, Service Provider assigns to Client all right, title, and interest in deliverables specifically developed for Client under this engagement, except for any underlying Service Provider tools and general knowledge. Any licenses granted are non-exclusive, worldwide, and limited to use for internal business purposes.

Liability, Indemnities & Termination

Limitation of Liability: Except for liability arising from gross negligence, willful misconduct, or breaches of confidentiality, each party's aggregate liability under this engagement shall not exceed the total fees paid by Client for the services described herein during the twelve months preceding the claim.

Indemnification: Each party agrees to indemnify, defend and hold harmless the other party from third-party claims arising from its gross negligence, willful misconduct, or material breach of this agreement.

Termination: Either party may terminate for material breach upon written notice if the breach is not cured within days. Either party may terminate for convenience upon days’ written notice. Upon termination Client shall pay for all work performed and costs incurred through the effective date of termination, including reasonable wind-down costs where applicable.

Governing Law & Dispute Resolution

This engagement shall be governed by the laws of the jurisdiction specified below without regard to conflict of law principles. The parties will endeavor to resolve disputes through good faith negotiation. If unresolved, disputes shall be finally resolved by the chosen dispute resolution mechanism agreed below.

Governing Law / Jurisdiction:

Miscellaneous

Entire Agreement: This document, together with any executed change orders, constitutes the entire agreement between the parties with respect to the subject matter and supersedes prior agreements, understandings, and representations.

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