Is an electronic signature valid?

Yes. Electronic signatures are legally valid under the ESIGN Act (15 U.S.C. §7001) and state UETA frameworks when intent, consent, attribution, and retention requirements are satisfied. Exceptions such as wills or certain court filings may still require wet-ink.

Who must sign the resolution?

Authorized signers are defined by corporate bylaws or delegation policies—typically officers, board members, or delegated executives. Record the signer’s title and evidence of authority in minutes or written consent to establish attribution.

Do I need a notary or witnesses?

Most corporate resolutions do not require notarization, but bylaws or specific exhibits may. Check state rules and meeting minutes requirements; use notarization if the resolution must be recorded or to comply with internal governance.

How long should we keep the signed form?

Retain the form for the active term plus a multi-year post-termination period. Follow federal rules such as IRC §6501(a) for tax-related records and 45 CFR §164.530(j) for HIPAA where applicable.

Can I use eSign with consumer-facing parts?

Yes, but consumer-facing electronic records must include ESIGN consumer disclosures and a consent mechanism per 15 U.S.C. §7001(c). Confirm the signer can access the electronic format before proceeding.

How do I amend a signed resolution?

Use an amendment or replacement resolution that cites the original, records the reason for change, obtains the same level of authorization, and files updated minutes and exhibits for audit continuity.

Electronic Signature
Templates
Project Management
Project Management Resolution Form

Project Management Resolution Form

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

PROJECT MANAGEMENT RESOLUTION FORM

Project Identification

Project Title Project ID Client Name Client Address

Client Contact Email

Client Contact Phone

Service Provider Service Provider Address

Project Manager

PM Contact Email

PM Contact Phone

Resolution

Resolution Number: Effective Date:

Pursuant to the authority vested in the undersigned parties, it is hereby resolved that the Service Provider shall perform the Scope of Work described in this document for the Project identified above and that the Client authorizes the Service Provider to commence work in accordance with the timelines, budget, and terms set forth herein. Each party represents that the signatory below has authority to bind the respective party.

Scope of Work

Detailed Scope of Work Out of Scope Items

Deliverables and Acceptance

Complete each deliverable row with a clear description and acceptance criteria. Acceptance requires written confirmation by the Client or completion of agreed acceptance tests.

Deliverable 1 - Description

Due Date:

Acceptance Criteria:

Deliverable 2 - Description

Due Date:

Acceptance Criteria:

Timeline and Milestones

Planned Start Date:

Planned End Date:

List critical milestones below. Each milestone requires an owner and target date. Delays impacting project completion require a documented schedule revision.

Milestone 1

Target Date:

Responsible:

Milestone 2

Target Date:

Responsible:

Budget and Payment

All amounts are exclusive of taxes unless otherwise stated. Payment obligations are subject to invoice submission and Client acceptance per the acceptance criteria above.

Total Contract Value Payment Schedule (describe amounts, milestones and due terms) Change Order Approval Threshold Change Order Process

Confidentiality

Each party agrees to hold in confidence and not disclose Confidential Information of the other party, except to the extent necessary to perform under this Resolution. Confidential Information includes non-public technical, business and financial information, trade secrets, and any other information designated as confidential. Confidentiality obligations shall survive termination of this Resolution for a period of three years.

Representations, Warranties, and Governing Law

Each party represents and warrants that it has the authority to enter into this Resolution and that performance will comply with applicable laws and regulations. Except as otherwise expressly stated, the Service Provider warrants that services will be performed in a professional manner consistent with industry standards. To the extent permitted by law, each party's liability arising out of or relating to this Resolution shall be limited to direct damages and shall exclude consequential, special, or punitive damages.

Governing Law: This Resolution shall be governed by and construed in accordance with the laws of without regard to conflict of laws principles. Venue for disputes shall lie in the courts of the selected jurisdiction.

Authority and Certification

The undersigned certify that they are authorized to execute this Resolution on behalf of their respective parties and that the information provided herein is complete and accurate to the best of their knowledge. Execution of this Resolution constitutes an agreement by the parties to be bound by the terms set forth above.

Client Printed Name:

By:

Date:

Service Provider Printed Name:

By:

Date:

What the Project Management Resolution Form Is

Project Management Resolution Form is a formal corporate record used to authorize, document, and assign responsibility for a specific project or initiative. It typically records project scope, approved budget, designated project manager, authority limits, reporting requirements, and the effective date of authorization. Organizations use this resolution to create an auditable decision trail for governance, procurement, and financial control. The form is often adopted by a board, steering committee, or authorized executive and retained with corporate records. When completed accurately, it clarifies authority, reduces disputes, and supports regulatory and audit reviews.

Why organizations adopt a Project Management Resolution

A Project Management Resolution Form documents formal authorization, clarifies responsibilities, and establishes budgetary and approval limits. It creates an auditable record for governance, reduces operational disputes, and helps compliance with internal controls and external audits.

Who typically completes or signs this resolution

Common users include corporate officers, project managers, board members, and procurement teams responsible for authorizing major initiatives.

Board and directors — Adopt resolutions to grant authority and confirm funding limits.
Project Management Office (PMO) — Prepares charter details, schedules, and reporting requirements.
Finance and procurement — Verifies budget, funding source, and vendor authorization before commitments.

The form aligns stakeholders, provides a single reference for decisions, and serves as evidence during audits or contract disputes.

Core components to include for clarity and enforceability

A professional Project Management Resolution Form includes clear authorization language, defined scope, financial limits, timelines, designated signatories, and references to supporting exhibits or approvals.

Authorization Clause

Specify the authority being granted, including decision rights, spending limits, delegated approval thresholds, and duration. Cite applicable corporate bylaws or delegation policies to demonstrate lawful authority and compliance.

Scope

Define objectives, deliverables, milestones, acceptance criteria, and exclusions. Attach statements of work or charters as exhibits to prevent ambiguity and support downstream contracting.

Budget

Record approved funding as an exact dollar amount, identify contingency reserves, and specify funding source, release triggers, and spending caps tied to approval thresholds.

Responsibilities

Name the project manager, steering committee members, and primary stakeholders. Describe reporting cadence, required deliverables, and escalation paths for scope or budget changes.

Approvals

Document voting results, date of authorization, quorum confirmation, and any dissenting votes. Note whether written consent or board minutes support the resolution.

Exhibits

Attach relevant exhibits such as project schedules, risk registers, vendor quotes, or procurement approvals to provide context and evidentiary support for the resolution.

Essential fields to capture on the form

Resolution Title: Official project authorization title

Effective Date: Enter as MM/DD/YYYY format

Authorized Amount: Exact dollar figure and currency

Project Manager: Full legal name and contact

Approving Body: Board, committee, or executive name

Signatures: Signer name, title, signature, date

Step-by-step: preparing and recording the resolution

Follow these sequential steps to prepare, approve, and record a Project Management Resolution Form for corporate governance and audit readiness.

01

Draft: Describe scope, objectives, budget, timeline, and required approvals.
02

Designate: Name project manager and define authority and reporting obligations.
03

Authorize: Obtain approval from board or authorized executive following voting procedure.
04

Record: Sign, date, file in corporate minute book and retain per retention policy.

Configuring an online approval workflow

Use these recommended settings when building an eSubmission and approval workflow for a resolution form.

Field	Configuration
Document Type	Resolution template (PDF or DOCX)
Authentication	Email link or SMS code; KBA optional
Notifications	Automated reminders and completion receipts
Integrations	Sync with ERP, SharePoint, or minutes repository

Digital signing and file format requirements

Choose a platform that supports PDF and DOCX, audit trails, and secure signer authentication for legal defensibility.

File Types: PDF and DOCX supported
Authentication: Email, SMS, or stronger
Audit Trail: IP, timestamp, and action log

Where to send, file, and distribute the signed form

Typical routing for a resolution includes circulation for signature, corporate filing, distribution to stakeholders, and archival in the corporate minute book.

Circulate: Send to approvers for signature and consent.
Record: File signed copy in the corporate minute book.
Distribute: Share copies with finance, PMO, and procurement.
Archive: Retain per record retention policy and legal requirements.

Key dates and typical deadlines to track

Track approval, budget release, contract execution, and retention triggers to ensure obligations and compliance milestones are met.

Approval Meeting Date:

Date when board or committee votes on the resolution.

Effective Date:

Date when authority and obligations commence (MM/DD/YYYY).

Budget Release:

Date funds become available for procurement or contracts.

Vendor Contract Execution:

Target date for signing related vendor agreements.

Retention Trigger:

When retention clock begins (effective, termination, or final invoice).

Milestone sequence from authorization to archival

A typical lifecycle moves from drafting to approval, to execution, to operational handover, then to archival and retention for audits.

01

Draft and Review

Prepare draft, circulate for legal and finance review.

02

Formal Approval

Board or delegated body votes or signs the resolution.

03

Execution and Handover

Assign manager, release budget, and hand over to operations.

04

Archive and Retain

File signed resolution and exhibits per retention schedule.

Consequences of incomplete or unauthorized resolutions

Unauthorized Approval: May be voidable or litigated

Budget Misstatement: Leads to audit findings

Contract Disputes: Vendor obligations challenged

Regulatory Noncompliance: Potential fines or sanctions

Recordkeeping Failures: Evidence gaps in audits

Tax Consequences: Incorrect reporting or withholding

Common mistakes to avoid when preparing the form

Using vague scope or budget language that allows different interpretations during procurement or execution, increasing dispute risk.
Failing to match signer names to corporate records or identification, which can complicate attribution and legal enforcement.
Not attaching referenced exhibits such as contracts or schedules, leaving the resolution unsupported and unclear in enforcement.
Skipping required approvals or not recording votes and quorum information, which can render the resolution invalid under bylaws.

eSignature vendor pricing and feature comparison

Compare common pricing and feature criteria for eSignature options when executing and archiving Project Management Resolution Forms; signNow is shown first per vendor comparison conventions.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/mo	$15/user/mo	$14/user/mo	$19/user/mo	$15/user/mo
Free Trial	7-day free trial	Varies	Varies	Varies	Varies
Bulk Send	Yes	Yes	Yes	Yes	No
Audit Trail	Yes	Yes	Yes	Yes	Yes
HIPAA Compliant	Yes	Yes	Yes	No	No

Real-world examples of electronic approvals in action

These customer summaries show how organizations use online signing and recordkeeping for governance-sensitive documents like resolutions.

Tim Martin — Martin Properties

Tim Martin used online signing to execute documents remotely and keep full compliance records.

He processed approvals on mobile and offline.
I can process and execute all of these documents online with 100% compliance and built-in security. Whether on mobile or working offline, I can get forms back to their necessary parties efficiently.

Kodi-Marie Evans — Xerox

Xerox integrated eSign into NetSuite to route approvals and attach exhibits automatically.

Integration reduced manual entry.
airSlate SignNow provides us with the flexibility needed to get the right signatures on the right documents, in the right formats, based on our integration with NetSuite.

Frequently asked questions about the resolution form

Answers to common questions about completing, approving, and retaining a Project Management Resolution Form, including legal validity and eSignature considerations.

Need help? Contact support

Is an electronic signature valid?
Yes. Electronic signatures are legally valid under the ESIGN Act (15 U.S.C. §7001) and state UETA frameworks when intent, consent, attribution, and retention requirements are satisfied. Exceptions such as wills or certain court filings may still require wet-ink.
Who must sign the resolution?
Authorized signers are defined by corporate bylaws or delegation policies—typically officers, board members, or delegated executives. Record the signer’s title and evidence of authority in minutes or written consent to establish attribution.
Do I need a notary or witnesses?
Most corporate resolutions do not require notarization, but bylaws or specific exhibits may. Check state rules and meeting minutes requirements; use notarization if the resolution must be recorded or to comply with internal governance.
How long should we keep the signed form?
Retain the form for the active term plus a multi-year post-termination period. Follow federal rules such as IRC §6501(a) for tax-related records and 45 CFR §164.530(j) for HIPAA where applicable.
Can I use eSign with consumer-facing parts?
Yes, but consumer-facing electronic records must include ESIGN consumer disclosures and a consent mechanism per 15 U.S.C. §7001(c). Confirm the signer can access the electronic format before proceeding.
How do I amend a signed resolution?
Use an amendment or replacement resolution that cites the original, records the reason for change, obtains the same level of authorization, and files updated minutes and exhibits for audit continuity.

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