Can this contract be signed electronically?

Yes. Electronic signatures are legally valid under the ESIGN Act (15 U.S.C. ch. 96) and UETA in most states. Ensure parties consent to electronic records and that any consumer-facing disclosure required by ESIGN is provided when applicable.

When is notarization required?

Notarization is required for certain real estate or affidavit-style instruments; check state rules. For documents that must be notarized, consider remote online notarization where the state permits it and follow identity-proofing and recording requirements.

How do I confirm a signer’s authority?

Obtain a corporate resolution, power of attorney, or written delegation of authority. For companies, include title and a reference to corporate authority in the signature block to reduce later challenges.

What authentication level is appropriate?

Use email or SMS for routine approvals; require multi-factor authentication or identity proofing (KBA) for high-value contracts or where regulatory compliance demands stronger signer identity evidence.

How should I store signed contracts?

Retain signed PDFs and the platform audit trail in secure, access-controlled storage. Follow retention rules for the applicable industry and cite federal requirements like IRC §6501(a) or HIPAA as applicable.

What happens if a party refuses electronic signing?

If a party declines, offer a paper alternative. ESIGN requires consent for electronic records in consumer contexts; document any refusal and follow the agreed alternative signing method.

Electronic Signature
Templates
Project Management
Project Management Retail Contract

Project Management Retail Contract

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

PROJECT MANAGEMENT RETAIL CONTRACT

Project Identification

Project Title:

Project ID: Effective Date:

Client Name Client Address Service Provider (Company) Project Manager (Provider)

Scope of Work

The Service Provider shall perform professional project management services for the retail project described below. Services shall include planning, coordination, vendor management, schedule control, risk management and regular reporting as more fully set out in the Scope of Work field.

Detailed Scope of Work Out-of-Scope Items

Deliverables and Acceptance

Deliverables shall be delivered in accordance with the timeline and acceptance criteria set forth below. Acceptance shall be based solely on the objective criteria specified for each deliverable.

Deliverable 1 — Description Deliverable 1 — Acceptance Criteria Deliverable 1 — Due Date Deliverable 2 — Description Deliverable 2 — Acceptance Criteria

Timeline and Milestones

The Service Provider shall commence work on the Start Date and shall use commercially reasonable efforts to meet the End Date and the milestone schedule below.

Project Start Date Project End Date Milestone 1 — Title and Due Date Milestone 2 — Title and Due Date

Budget and Payment

Fees for the services are set forth below. All fees are expressed in the agreed currency and exclude taxes unless otherwise stated. Billing shall follow the payment schedule unless modified by a mutually executed change order.

Total Contract Price Payment Schedule and Terms Retainer / Deposit (if any) Change Order Process

All changes to scope, schedule or price shall be implemented only by a written change order executed by authorized representatives of both parties. The following checkbox confirms the parties' understanding of this requirement.

Written change order required for scope, schedule or price changes

Confidentiality and Data

Each party will hold in strict confidence and not disclose to third parties any Confidential Information of the other party disclosed in connection with this Contract. Confidential Information means non-public information that is designated in writing as confidential or that reasonably should be understood to be confidential given the nature of the information and the circumstances of disclosure.

Specific Confidentiality Requirements

Warranties, Liability and Insurance

The Service Provider warrants that services will be performed in a professional manner consistent with industry standards. EXCEPT AS EXPRESSLY PROVIDED, ALL OTHER WARRANTIES ARE DISCLAIMED. Neither party shall be liable for consequential, incidental or punitive damages, except for liability arising from gross negligence, willful misconduct or breach of confidentiality. The Service Provider shall maintain insurance coverage customary for project management services and shall provide evidence of coverage upon reasonable request.

Indemnification

Each party agrees to indemnify and hold harmless the other party from and against third-party claims arising from that party's breach of this Contract, negligence, or willful misconduct, subject to the limitations of liability set forth herein.

Termination

Either party may terminate this Contract for material breach if the breach is not cured within the notice period specified below. Termination for convenience by the Client requires prior written notice and payment for all services performed and costs incurred through the effective termination date.

Cure / Notice Period (days)

Dispute Resolution and Governing Law

The parties agree to attempt good faith negotiation of any dispute arising under this Contract. If unresolved, disputes shall be resolved by arbitration or litigation as set out below. This Contract is governed by the laws of the state specified in the Governing Law field, without regard to conflict of law principles.

Governing Law (State)

Acceptance Procedure

Deliverables will be submitted in writing. Client will have a defined acceptance period beginning on delivery during which Client may test or otherwise evaluate the deliverable. If Client does not provide written rejection identifying nonconformance within the acceptance period, the deliverable will be deemed accepted.

Acceptance Period (days) Acceptance Procedure Details

Miscellaneous

This Contract, together with any exhibits or executed change orders, constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior proposals, representations, or agreements. Amendments must be in writing and signed by authorized representatives. Neither party may assign this Contract without the prior written consent of the other, except to an affiliate or in connection with a sale of substantially all assets.

Additional Provisions

Client — Printed Name:

By:

Date:

Service Provider — Printed Name:

By:

Date:

What the Project Management Retail Contract Is and When It Applies

The Project Management Retail Contract is a written agreement that defines scope, schedule, deliverables, payment terms, and responsibilities for work performed on retail projects such as store build-outs, remodels, merchandising rollouts, or installation services. It binds the retail owner, general contractor or project manager, and any subcontractors engaged for the work and establishes acceptance criteria, inspection and handover processes, and remedies for delays or defective work. The contract is used to manage risk, allocate costs, set milestone-based payments, and create enforceable obligations during project delivery in the retail environment.

Why a Clear, Written Retail Project Contract Matters

A properly drafted Project Management Retail Contract reduces scope disputes, clarifies change order procedures, and ties payments to completed milestones; it helps protect both owner and contractor by documenting expectations, acceptance testing, warranties, and liability limits under applicable state law and federal standards such as ESIGN and UETA when executed electronically.

Who Typically Uses this Contract and How It Fits Teams

This contract is used by multiple roles across retail projects to coordinate procurement, construction, operations, and compliance.

Project Managers coordinating schedules, vendors, and deliveries across store locations
Retail Operations Directors approving budgets, acceptance criteria, and final handover
General Contractors and subcontractors outlining scopes, payment schedules, and warranty obligations

Each party should ensure the signer has authority to bind the company and that signatures, notices, and contact information are complete to avoid execution delays.

Who Can Sign and What Authority They Need

Project Manager

A named project manager or authorized representative can sign limited operational documents and change orders if authorized in writing by the contracting party; confirm written delegation of authority to bind the entity before execution.

Corporate Signatory

A corporate officer, procurement director, or other person listed in corporate resolution should sign final contract documents to bind the retailer or contractor and avoid later challenges to authority.

Essential Contract Data Fields to Include

Party Names: Full legal entity names

Scope Summary: Clear deliverable description

Payment Terms: Milestones and amounts

Effective Date: MM/DD/YYYY format

Governing Law: Selected state law

Signatures: Signed and dated

Core Sections Every Professional Retail Project Contract Should Contain

A robust contract organizes responsibilities, timing, and remedies so stakeholders understand obligations and risks. The six core areas below form the contract backbone for retail projects and support dispute resolution and compliance.

Scope of Work

Detailed tasks, deliverables, drawings, and acceptance criteria that define what is and is not included in the project.

Schedule and Milestones

Timeline with mobilization, milestone dates, and milestone-based payment triggers to align costs with progress.

Payment and Invoicing

Payment schedule, retainage, invoicing requirements, and documentation required for release of funds.

Change Orders

Procedure for requesting, approving, pricing, and scheduling approved changes to the original scope.

Warranties and Defects

Warranty duration, remedy options for defective work, and notice requirements for repair or replacement.

Liability and Indemnity

Insurance minimums, caps on liability, indemnification obligations, and limits on consequential damages.

Step-by-Step: Completing the Contract for a Retail Project

Follow this sequence to prepare, review, and execute the agreement reliably.

01

Draft Scope: Itemize tasks, drawings, and acceptance criteria before pricing.
02

Set Milestones: Define measurable milestone completion and payment triggers.
03

Allocate Risk: Set insurance, indemnity, and delay remedies in clear terms.
04

Execute Agreement: Confirm signer authority, sign, and date all signature blocks.

How to Configure an Online Signing Workflow

Set up digital routing so approvals, notifications, and authentication align with your internal controls and legal requirements.

Workflow Step Header	Field \| Configuration
Authentication	Email link or SMS code; strong auth for high-risk signers
Signing Order	Sequential or parallel based on signature dependencies
Conditional Fields	Show/hide fields based on role or selections
Integrations	Connect to ERP or PM system for automatic record updates

Typical Digital Execution Flow for This Contract

A standard eSignature workflow minimizes friction while capturing legal evidence of execution.

Upload Document: Sender uploads and tags signature fields
Assign Signers: Enter signer emails and set signing order
Authenticate: Signers verify identity via email/SMS/KBA
Complete and Record: Signed copy plus audit trail retained

Distribution and Technical Options for Sharing the Contract

Choose distribution channels and integrations that match your security and recordkeeping needs.

Email Delivery: Simple and universal
Signing Link: Guest signing without account
API Integration: Automated routing with ERP/PM systems

Use secure platforms that provide an audit trail, access controls, and retention features compatible with your compliance obligations and internal recordkeeping policies.

Common Dates and Deadlines to Track in the Contract

Populate these dates in the contract to align performance, payments, and termination rights with operational timelines.

Effective Date:

Contract start date in MM/DD/YYYY format

Mobilization Deadline:

Date by which work must commence

Milestone Completion:

Specific dates tied to payments

Final Completion:

Punch-list and handover target date

Termination Notice:

Notice period required to end the contract

Key Project Milestones and Decision Points

Use a sequential milestone view to coordinate approvals and payments across stakeholders.

01

Contract Execution

All parties sign and the contract becomes operative.

02

Mobilization

Site access granted and initial mobilization occurs.

03

Intermediate Acceptance

Milestone inspections and partial payments processed.

04

Final Handover

Final inspection, punch-list closure, and final payment release.

Common Mistakes to Avoid When Preparing the Contract

Vague scope descriptions that lead to disputes over included versus excluded work and increase change order volume.
Missing signer authority or incomplete signature blocks that delay execution or lead to challenges to enforceability.
Unclear payment milestones or acceptance criteria that cause invoice disputes and holdbacks at handover.
Failure to document change order pricing and schedule impact, creating downstream schedule and cost overruns.

Potential Penalties and Legal Risks from Contract Errors

Delay Damages: Liquidated or actual damages

Payment Disputes: Lien filings or withheld payments

Breach Liability: Exposed indemnity and legal costs

Regulatory Risk: Permit or code violations

Tax Withholding: Incorrect contractor classification

Recordkeeping: Loss of evidence for claims

Real-World Examples of Using eSignatures for Retail Project Contracts

Companies use electronic signing to speed approvals on store projects and maintain auditable records of changes and handovers.

Optica Ventures — COO

Optica adopted e-sign workflows to close vendor agreements quickly

The interface simplified approvals across distributed teams
The company reported easier customer-facing execution and consistent internal processes for project signoffs using secure eSignature and audit trails.

Martin Properties — Founder

Martin Properties processed lease and construction contracts online

Mobile signing enabled on-site approvals
The firm achieved compliant, auditable execution for retail build-outs and reduced turnaround time on tenant improvement authorizations.

eSignature Pricing and Feature Comparison for Contract Execution

Compare starting prices and core capabilities for common eSignature providers; signNow is listed first per comparative format requirements.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/mo	$15/user/mo	$14/user/mo	$19/user/mo	$15/user/mo
Free Trial	7-day free trial, no credit card required	No	No	Yes, limited	Yes, limited
Bulk Send	Yes (Business Premium)	Yes	Yes	Yes	No
Audit Trail	Yes	Yes	Yes	Yes	Yes
HIPAA Compliant	Yes (BAA available)	Yes	Yes	No	No

Frequently Asked Questions and Troubleshooting

Answers to common execution and compliance questions when using the Project Management Retail Contract.

Need help? Contact support

Can this contract be signed electronically?
Yes. Electronic signatures are legally valid under the ESIGN Act (15 U.S.C. ch. 96) and UETA in most states. Ensure parties consent to electronic records and that any consumer-facing disclosure required by ESIGN is provided when applicable.
When is notarization required?
Notarization is required for certain real estate or affidavit-style instruments; check state rules. For documents that must be notarized, consider remote online notarization where the state permits it and follow identity-proofing and recording requirements.
How do I confirm a signer’s authority?
Obtain a corporate resolution, power of attorney, or written delegation of authority. For companies, include title and a reference to corporate authority in the signature block to reduce later challenges.
What authentication level is appropriate?
Use email or SMS for routine approvals; require multi-factor authentication or identity proofing (KBA) for high-value contracts or where regulatory compliance demands stronger signer identity evidence.
How should I store signed contracts?
Retain signed PDFs and the platform audit trail in secure, access-controlled storage. Follow retention rules for the applicable industry and cite federal requirements like IRC §6501(a) or HIPAA as applicable.
What happens if a party refuses electronic signing?
If a party declines, offer a paper alternative. ESIGN requires consent for electronic records in consumer contexts; document any refusal and follow the agreed alternative signing method.

be ready to get more

Join over 28 million airSlate SignNow users

Sign Now