Can this agreement be signed electronically?

Yes. Electronic signatures are generally enforceable under the ESIGN Act (15 U.S.C. ch. 96) and UETA where adopted; confirm there are no statutory exceptions for the specific transaction.

Who must sign to bind an organization?

An individual with delegated signing authority or corporate officer should sign. Verify internal delegation of authority and attach any required board or procurement approvals.

Is notarization required?

Most commercial project contracts do not require notarization, but state rules or venue agreements may require notarized acknowledgements for deeds, property interests, or certain affidavits.

How do I fix an error after signing?

If the executed document contains an error, prepare an amendment or corrective addendum, have all original signers sign the amendment, and retain both records together.

What formats are accepted for uploads?

Commonly accepted formats include PDF and Word DOCX. Use a final, flattened PDF for distribution when possible to avoid layout changes.

How long until all parties receive copies?

After final signature, systems typically send completed copies and an audit certificate immediately; timing depends on the signing platform and recipient email delivery.

Electronic Signature
Templates
Project Management
Project Management Show Contract

Project Management Show Contract

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

PROJECT MANAGEMENT SHOW CONTRACT

This Project Management Show Contract (the Agreement) is entered into as of (Effective Date) between the parties identified below for the provision of project management services for the production identified herein.

Project Identification

Project Title Project ID Client Name Client Address

Client Contact - Email

Client Contact - Phone

Service Provider Name Service Provider Address

Project Manager (Provider)

Project Manager Contact

Scope of Work

The Service Provider shall perform professional project management services for the production described in this Agreement, including planning, scheduling, vendor coordination, risk management, onsite supervision, and final close-out. Services shall be performed in a professional manner consistent with industry standards.

Detailed Scope of Work Out-of-Scope Items

Deliverables and Acceptance

The Service Provider shall deliver the items specified below. Each deliverable must meet the acceptance criteria set forth and must be accepted in writing by the Client before the milestone is considered complete.

Deliverable 1 - Title Deliverable 1 - Description and Acceptance Criteria Deliverable 2 - Title Deliverable 2 - Description and Acceptance Criteria Deliverable 3 - Title Deliverable 3 - Description and Acceptance Criteria

Timeline & Milestones

Planned Start Date

Planned End Date

Milestone 1 Milestone 2

Budget & Payment

The Client shall pay the Service Provider the fees set forth below in consideration for the services and deliverables. All amounts are exclusive of applicable taxes unless otherwise stated.

Total Contract Value Deposit / Initial Payment Payment Schedule and Milestone Payments Change Order Process

Confidentiality

Each party will hold in confidence all non-public information disclosed by the other party in connection with this Agreement. Confidential information does not include information that is or becomes publicly known through no breach by the receiving party, is rightfully received from a third party without restriction, or is independently developed.

The parties acknowledge and agree to the confidentiality terms above. Confidentiality Term (months)

Intellectual Property

Subject to full payment of all sums due under this Agreement, the Service Provider hereby assigns to the Client all right, title, and interest in and to the final deliverables specifically created for the Client under this Agreement. The Service Provider retains ownership of pre-existing intellectual property and any general know-how not specifically delivered as part of the services.

Exceptions / Pre-existing Materials

Warranties, Liability & Indemnity

The Service Provider warrants that services will be performed in a professional manner consistent with industry practice. EXCEPT FOR THE FOREGOING WARRANTY, THE SERVICES ARE PROVIDED "AS IS" WITHOUT OTHER WARRANTIES. IN NO EVENT WILL EITHER PARTY'S AGGREGATE LIABILITY FOR DIRECT DAMAGES ARISING OUT OF OR RELATED TO THIS AGREEMENT EXCEED THE TOTAL AMOUNTS PAID BY THE CLIENT TO THE SERVICE PROVIDER UNDER THIS AGREEMENT.

Indemnity Cap (optional) Indemnification Details

Dispute Resolution & Governing Law

The parties agree to attempt in good faith to resolve disputes through negotiation. If negotiation fails, disputes shall be submitted to binding arbitration administered in accordance with the arbitration rules mutually agreed by the parties. The arbitrator's decision will be final and binding.

Governing Law (State) Arbitration Venue (City)

Termination

Either party may terminate this Agreement for material breach if the breaching party fails to cure a breach within the notice period specified below following written notice. Termination for convenience may be exercised by the Client upon written notice subject to payment for all work performed and reasonable wind-down costs.

Notice to Cure Period (days)

Force Majeure

Neither party shall be liable for delay or failure to perform due to causes beyond its reasonable control, including acts of God, epidemic, government action, labor disputes, or supplier delays. The affected party shall provide prompt written notice and use commercially reasonable efforts to resume performance.

Miscellaneous

This Agreement constitutes the entire agreement between the parties concerning the subject matter and supersedes all prior discussions and agreements. Any amendment must be in writing signed by authorized representatives of both parties. Notices shall be delivered to the addresses set forth in this Agreement.

Additional Terms or Comments

Client:

By:

Date:

Title:

Service Provider:

By:

Date:

Title:

What the Project Management Show Contract Is and When it Applies

A Project Management Show Contract is a written agreement that defines the scope, deliverables, timeline, payment terms, and responsibilities for project management services related to a show, demonstration, event, or other time-bound production. It clarifies roles for clients, producers, subcontractors, and vendors, establishes milestones and acceptance criteria, and records governance details such as change-order procedures, insurance requirements, and dispute resolution. The contract can be executed electronically where permitted by law and should state the governing law and any required attachments such as schedules, technical riders, or site access waivers.

Why a Formal Contract Matters for Show Projects

A formal Project Management Show Contract sets expectations, allocates risk, and creates an enforceable record of commitments. It reduces ambiguity that causes delays, clarifies payment triggers for milestones, and provides a documented basis for dispute resolution and insurance claims without requiring in-person signature when executed under ESIGN or state e-signature law.

Who Commonly Completes This Contract

Ensure the party completing the form has authority to obligate the organization and that signatory roles and approval limits are documented in the contract.

Event producers and showrunners coordinating logistics, staging, and vendor management.
Project management firms hired to deliver schedule, budget, and resource oversight.
Corporate marketing or product teams procuring demonstrations, booth builds, or live showcases.

Primary Signers and Their Roles

Client — Authorized Officer

A senior representative with signing authority (procurement director, VP) who accepts deliverables, approves payments, and obligates the client organization to the contract terms.

Project Manager — Lead

The individual or firm responsible for scheduling, vendor coordination, and milestone acceptance. This signer confirms capacity, resource allocation, and compliance with safety or venue requirements.

Essential Security and Compliance Fields

Encryption: TLS 1.2/1.3; AES-256

Audit Trail: Timestamps and IP logging

HIPAA BAA: Required if PHI included

Access Controls: Role-based permissions

Authentication: Email, SMS, or 2FA

Retention: Defined by policy

Key Risks from an Incorrect or Missing Contract

Delay Costs: Lost revenue, schedule slips

Payment Disputes: Withheld or delayed invoices

Invalid Signature: Non-enforceable signature event

Liability Gaps: Insurance may not cover

Regulatory Fines: Data or tax noncompliance

Dispute Expense: Legal fees and arbitration

Common Pitfalls People Make When Preparing This Contract

Leaving the scope vague so disputes later hinge on subjective expectations and informal emails rather than contract terms.
Failing to identify the authorized signer or their signing authority which can render the agreement unenforceable or delay performance.
Neglecting change-order and acceptance criteria, causing disagreements over when milestones are complete and payments are due.
Omitting venue, safety, or insurance requirements that shift unexpected costs to the other party after execution.

Step-by-step: Completing and Executing the Contract

Follow a clear sequence to prepare, review, and sign the contract to minimize rework and legal exposure.

01

Prepare Draft: Populate scope, milestones, and payment terms accurately.
02

Internal Review: Get procurement and legal sign-off before sending.
03

Send for Signature: Use secure eSignature or in-person signing as required.
04

Store Final Copy: Archive executed agreement and audit trail.

How Execution and Routing Typically Work

A standard signing workflow includes upload, field placement, signer routing, authentication, signature capture, and distribution of the completed record.

Upload Document: Place the finalized contract PDF or DOCX into the signing system.
Add Fields: Insert signature, initial, date, and conditional fields.
Route Signers: Specify signing order and authentication method.
Complete & Deliver: System generates certificate of completion and sends copies.

Core Contract Sections to Include for Show Projects

Include explicit clauses that manage scope, timing, financials, responsibilities, and exit conditions to reduce ambiguity and support enforceability.

Scope of Work

Define deliverables, performance standards, locations, dates, and any technical or venue constraints so all parties share the same acceptance criteria and testing procedures.

Milestones & Schedule

List milestones with dates, acceptance tests, and payment triggers; specify remedies for missed milestones and procedures for schedule changes.

Payment Terms

State total fees, invoicing cadence, late payment interest, and whether retainage or milestone holds apply, including currency and payment method.

Change Orders

Establish how scope changes are proposed, priced, approved, and scheduled to prevent informal scope creep and surprise billing.

Insurance & Indemnity

Specify minimum insurance coverages, naming conventions for additional insureds, and indemnity carve-outs for gross negligence or willful misconduct.

Termination

Detail termination for convenience and for cause, notice periods, settlement of work in progress, and any post-termination obligations.

Practical Tips for Accurate and Efficient Completion

Small drafting choices reduce risk and speed approval—apply these practical steps before routing for signatures.

Use Clear, Measurable Acceptance Criteria

Describe test procedures, deliverable formats, and sign-off steps so stakeholders know how to validate completion and avoid subjective disputes.

Assign One Contract Owner

Designate a single point of contact to manage changes, collect approvals, and coordinate signatures to reduce back-and-forth and version confusion.

Version and Access Control

Keep a single source of truth for the draft, lock final versions before sending, and track edits in the document history to prevent parallel revisions.

Confirm Signer Authority

Verify that signers have the delegated authority to bind the organization and collate any required corporate authorizations or purchase order references.

Typical Dates and Deadlines to Track

Capture all contract dates explicitly and align them with internal approval and financial processes to avoid missed obligations.

Effective Date:

Date the contract takes effect; determines performance and retention start.

Kickoff Meeting:

Scheduled start for planning activities and resource allocation.

Milestone Deadlines:

Firm dates tied to acceptance and payment triggers.

Payment Due Dates:

Net terms, milestone payment windows, and invoice submission timing.

Contract Renewal/Extension:

Deadlines for exercising extensions or issuing termination notices.

eSignature Vendor Comparison for Executing Project Contracts

Pricing and core features vary across major eSignature vendors; signNow is listed first per vendor-comparison conventions and includes common plan features.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/mo	$15/user/mo	$14/user/mo	$19/user/mo	$15/user/mo
Free Trial	Yes, 7-day trial	Varied	Varied	Yes, limited	Yes, limited
Bulk Send	Yes	Yes	Yes	Yes	No
Audit Trail	Yes	Yes	Yes	Yes	Yes
HIPAA Compliant	Yes	Yes	Yes	No	No
Envelope Cap	No cap	100 envelopes/user/year	Varies	Varies	Varies

Frequently Asked Questions

Common questions about validity, signing options, and error correction when using a Project Management Show Contract.

Need help? Contact support

Can this agreement be signed electronically?
Yes. Electronic signatures are generally enforceable under the ESIGN Act (15 U.S.C. ch. 96) and UETA where adopted; confirm there are no statutory exceptions for the specific transaction.
Who must sign to bind an organization?
An individual with delegated signing authority or corporate officer should sign. Verify internal delegation of authority and attach any required board or procurement approvals.
Is notarization required?
Most commercial project contracts do not require notarization, but state rules or venue agreements may require notarized acknowledgements for deeds, property interests, or certain affidavits.
How do I fix an error after signing?
If the executed document contains an error, prepare an amendment or corrective addendum, have all original signers sign the amendment, and retain both records together.
What formats are accepted for uploads?
Commonly accepted formats include PDF and Word DOCX. Use a final, flattened PDF for distribution when possible to avoid layout changes.
How long until all parties receive copies?
After final signature, systems typically send completed copies and an audit certificate immediately; timing depends on the signing platform and recipient email delivery.

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