Project Management Solar Design Template

Project Management Solar Design Template

Project Identification

Client Name:    Client Contact:

Service Provider Name:    Project Manager:

Scope of Work

The Service Provider shall perform professional engineering and design services for a photovoltaic system consistent with industry standards and applicable electrical and building codes. This engagement includes site assessment, energy production modeling, single-line diagrams, panel layouts, structural mounting details, interconnection documentation, and preparation of deliverables listed below. Any field verification, permitting fees, construction, or installation labor are excluded unless expressly stated in this document.

System Nameplate Capacity (AC):    Inverter Count:

Deliverables and Acceptance Criteria

The Service Provider will deliver the following items. Each deliverable is subject to acceptance testing as described; acceptance requires written approval by the Client within the acceptance period, or the deliverable will be deemed accepted if no written rejection is received within the period.

Planned Delivery Date:

Planned Delivery Date:

Planned Delivery Date:

Timeline and Milestones

Project Start Date:    Project End Date:

Planned Date:

Planned Date:

Planned Date:

Budget and Payment

Total Design Fee (USD):    Deposit Amount:

Change Order Authorization Threshold (USD):    Change Order Fee Rate (%):

Legal, Insurance and Compliance

Confidentiality: Each party acknowledges that during the term of this agreement it may receive confidential information. The receiving party shall use such information only for purposes of performance and shall not disclose such information except to personnel who have a need to know and who are bound by confidentiality obligations at least as restrictive as those set forth herein. Confidential information does not include information that is publicly known or independently developed without use of the disclosing party's confidential information.

Insurance and Indemnity: The Service Provider shall maintain commercial general liability, professional liability, and workers' compensation insurance appropriate to the scope of work. The minimum limits required are: Commercial General Liability: ; Professional Liability: . Service Provider shall provide evidence of such insurance upon request.

Compliance: Design services shall comply with applicable building and electrical codes, utility interconnection requirements, and standards referenced in the scope. The Service Provider shall notify the Client of any known code conflicts or conditions that materially affect design or cost.

Warranties, Limitation of Liability, and Termination

Warranties: The Service Provider represents that services will be performed in a professional manner consistent with generally accepted industry practices. Except as expressly provided herein, the Service Provider disclaims all other warranties, express or implied.

Limitation of Liability: Except for liability arising from willful misconduct or gross negligence, each party's aggregate liability to the other shall not exceed the total fees paid to the Service Provider under this agreement.

Termination: Either party may terminate for material breach if the other fails to cure within 30 days after written notice. Upon termination, the Service Provider shall be paid for work performed to the date of termination, subject to offsets for Client damages resulting from uncured breach.

Change Control and Approvals

All changes to scope, schedule or budget must be documented in a written change order signed by authorized representatives of both parties. The Service Provider will provide estimates for change orders within five (5) business days of a written request unless otherwise agreed.

Client written approval required for all change orders
Service Provider may proceed on change orders below threshold until formal approval when immediate action is required

Governing Law and Dispute Resolution

This agreement shall be governed by the laws of the state of . The parties agree to attempt to resolve disputes through good-faith negotiations. If unresolved, disputes shall be resolved by binding arbitration in the county of the Client's primary business address unless the parties agree otherwise in writing.

Miscellaneous Provisions

Assignment: Neither party may assign this agreement without the prior written consent of the other, except to a successor in interest of substantially all assets or business related to this agreement. Notices must be in writing and delivered to the addresses identified above or to other addresses designated in writing.

Sign Now