Project Management Structure Document

PROJECT MANAGEMENT STRUCTURE DOCUMENT

Project Identification

Effective Date:    Contract Start Date:    Contract End Date:

Scope of Work

The Service Provider shall perform project management, coordination, planning, and delivery oversight necessary to deliver the project in accordance with the deliverables and schedule set forth below. Services include leadership of all governance meetings, risk and issue management, stakeholder reporting, schedule control, change control administration, and quality assurance of deliverables.

Deliverables and Acceptance

The Service Provider will produce the following deliverables. Each deliverable shall include acceptance criteria; the Client’s written acceptance or conditional acceptance is required prior to final payment for the associated deliverable.

Due Date:    Payment on Acceptance:

Due Date:    Payment on Acceptance:

Due Date:    Payment on Acceptance:

Timeline and Milestones

Project Start:    Project End:

Due Date:    Description:

Due Date:    Description:

Due Date:    Description:

Budget and Payment

Total Budget (not-to-exceed):

All changes to scope, schedule, or budget must be documented in a written change order that specifies the change, impact to cost, impact to schedule, and signatures of authorized representatives of both parties. Except for approved emergency changes, no work outside the agreed scope shall be billable unless a signed change order is executed in advance.

Roles, Responsibilities and Reporting

Status Reports: Frequency:    Meeting Cadence:

Risk, Issue and Escalation

The Service Provider shall maintain a risk and issue register and escalate items according to the agreed governance procedures. Material risks that threaten schedule or budget shall be escalated to executive sponsors within two business days of identification.

Confidentiality and Intellectual Property

Each party agrees to treat Confidential Information of the other party as confidential and not to disclose such information except as required for performance of this Project. Confidential Information includes non-public business information, technical data, and any work products marked or reasonably understood to be confidential. The Service Provider retains ownership of pre-existing methodologies, tools, and background intellectual property; the Client receives a limited, non-exclusive license to use deliverables for the Client’s internal business purposes upon full payment.

Termination and Suspension

Either party may terminate this agreement for material breach if the breach remains uncured for thirty (30) days after written notice. In the event of termination, the Service Provider is entitled to payment for work performed, reasonable wind-down costs, and deliverables accepted prior to termination. The Client may suspend work on the project upon written notice; costs and schedule impacts arising from suspension shall be addressed through a change order.

Governing Law

This Project Management Structure Document and any dispute arising out of it shall be governed by the laws of the state agreed by the parties. The parties agree to attempt good faith negotiation and, if unresolved, to pursue dispute resolution in accordance with the governing law.

Acceptance Certification

The undersigned representatives certify that they have authority to bind their respective parties, have reviewed the scope, deliverables, terms, and fees set forth herein, and accept the responsibilities allocated in this document. Acceptance of individual deliverables shall be evidenced by the Client’s written sign-off or electronic acceptance as agreed by the parties.

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