Project Management System Update Proposal

Project Management System Update Proposal

Project Identification

Project Title:

Project ID:    Proposal Date:    Proposal Valid Until:

Scope of Work

Overview: The Service Provider will perform the update, configuration, testing, and deployment activities described below to deliver an updated Project Management System tailored to the Client's requirements. Work covered by this Proposal is limited to the scope expressly described herein; additional requests will be managed under the Change Order Process.

Deliverables and Acceptance

Deliverables will be produced as set forth below. Each deliverable must meet the stated acceptance criteria and be accepted in writing by the Client within the Acceptance Period identified.

Acceptance Period: days from delivery of each deliverable.

Timeline & Milestones

Project Start Date:    Project End Date:

Due Date:

Due Date:

Budget & Payment

Total Fixed Fee:    Currency:

Invoicing Terms: Invoices are due within days of receipt. Late payments accrue interest at % per annum.

Change Order Process

All changes to scope, schedule, or cost must be documented and approved via a written Change Order. The Change Order shall describe the change, its impact on schedule and cost, and require signatures from authorized representatives of both parties prior to work commencing.

Confidentiality

The parties acknowledge that in connection with this Proposal and any resulting agreement, either may disclose Confidential Information. Confidential Information means non-public information that is identified as confidential or that reasonably should be understood to be confidential. The recipient shall (i) use Confidential Information only for performance hereunder, (ii) restrict disclosure to those employees and subcontractors who need to know and who are bound to protect it, and (iii) not disclose it to third parties except as compelled by law, provided the disclosing party is given prior notice when permitted. Confidentiality obligations shall survive termination for a period of three (3) years.

Intellectual Property

Unless otherwise agreed in writing, the Service Provider grants the Client a non-exclusive, worldwide, perpetual license to use deliverables provided under this Proposal for the Client's internal business purposes. Pre-existing tools, methodologies, templates, and software of the Service Provider remain the Service Provider's sole property; the Client receives only a limited license to use such items as embedded in the deliverables. Any assignment of copyright or transfer of intellectual property must be expressly set forth in a separate written agreement signed by both parties.

Warranties, Liability & Indemnity

Service Provider warrants that services will be performed in a professional and workmanlike manner consistent with industry standards. Except as expressly provided, all other warranties are disclaimed. Each party's aggregate liability for direct damages arising from this Proposal or resulting agreement shall not exceed the total fees paid under the applicable statement of work. Neither party shall be liable for incidental, consequential, or punitive damages. The Client agrees to indemnify and hold harmless the Service Provider from third-party claims arising from the Client's misuse of deliverables, breaches of law, or failure to provide timely input.

Governing Law & Dispute Resolution

This Proposal and any resulting agreement shall be governed by and construed in accordance with the laws of the state identified below, without regard to conflict of laws principles. The parties shall attempt in good faith to resolve disputes through negotiation for thirty (30) days prior to initiating formal proceedings.

Governing State:

Operational Considerations

Data Migration: The Service Provider shall migrate Client data as specified in the Detailed Scope using agreed mapping and validation. Client is responsible for providing data extracts in the agreed format and for backup of production data prior to migration.

Training and Documentation: The Proposal includes up to hours of training and delivery of user documentation as described above.

Acceptance

By signing below, the Client accepts this Proposal and authorizes the Service Provider to proceed with the work described herein under the terms set forth. Execution of this Proposal constitutes mutual agreement to be bound by its terms.

Sign Now