Can this contract be signed electronically?

Yes. Under the federal ESIGN Act (15 U.S.C. §7001) and state UETA statutes, electronic signatures are generally enforceable when intent, consent, attribution, and retention are satisfied. Exceptions include wills, certain court filings, and other statutory exclusions.

Do I need a notarized signature?

Not typically required for commercial services contracts. Notarization may be necessary when state law or a specific clause requires it, or for documents tied to real estate or powers of attorney; confirm with counsel or the state notary commission.

What if a signer lacks authority?

Verify signatory authority in advance. Obtain a corporate resolution or officer certificate when needed. If someone without authority signs, the contract may be voidable and expose parties to breach claims or indemnity obligations.

How do I correct an executed contract?

Use a signed amendment or mutual rescission and restatement. Minor clerical errors can be corrected by a signed addendum; do not alter executed files unilaterally. Preserve audit trails for any post-signature changes.

Are remote online notarizations acceptable?

Many states permit remote online notarization (RON) with identity-proofing and audio-video recording requirements. Confirm the target state's notary rules and retention obligations before relying on RON for documents that require notarization.

How long should I retain executed contracts?

Keep executed contracts for the active term plus several years post-termination. Follow IRS rules for tax records (minimum three years under IRC §6501(a)) and HIPAA rules for healthcare records (six years under 45 CFR §164.530(j)).

Electronic Signature
Templates
Project Management
Project Management TCI Contract

Project Management TCI Contract

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

Project Management TCI Contract

This Project Management TCI Contract ("Contract") is entered into by and between:

Client Name: Service Provider Name:

Project ID:

Project Manager (Service Provider):

Effective Date: . The parties agree to the terms set forth in this Contract governing the planning, execution, and delivery of the Project identified above.

Scope of Work

Project Summary:

Detailed Scope of Work (Services to be provided): Out-of-Scope Items (explicit exclusions):

Deliverables and Acceptance

The Service Provider will deliver the following deliverables. Each deliverable shall be accompanied by acceptance criteria. Client shall accept or provide written rejection and remediation requests within the acceptance period specified below.

Deliverable 1 Title: Deliverable 1 Description: Deliverable 1 Acceptance Criteria:

Deliverable 1 Due Date: Acceptance Period (days):

Deliverable 2 Title: Deliverable 2 Description: Deliverable 2 Acceptance Criteria:

Deliverable 2 Due Date: Acceptance Period (days):

Timeline and Milestones

Project Start Date: Project End Date:

Milestone 1 Title:

Milestone 1 Due Date:

Milestone 1 Acceptance Criteria / Deliverables:

Budget and Payment

Total Contract Price: $

Payment Schedule:

Deposit Amount: $ Due on (MM/DD/YYYY):

Milestone Payment Amount: $ Payable upon acceptance of Milestone 1

Final Payment Amount: $ Due upon final acceptance

Invoice and Payment Terms:

Change Order Process

All changes to scope, schedule, or price shall be documented by a written change order signed by authorized representatives of both parties. No change shall be binding without a signed change order.

Change Order Procedure Details:

Confidentiality

Each party shall treat as confidential all information disclosed by the other party that is designated as confidential or that reasonably should be understood to be confidential. Confidential information shall not include information that (a) is or becomes public other than by breach of this Contract; (b) was known to the receiving party without restriction prior to disclosure; or (c) is independently developed by the receiving party.

Additional confidentiality obligations or exclusions:

Intellectual Property

Unless otherwise agreed in writing, all intellectual property created specifically for Client under this Contract (the "Work Product") shall be assigned to Client upon full payment. Service Provider retains ownership of its pre-existing tools, methodologies, and materials; Service Provider grants Client a non-exclusive, perpetual license to incorporate such pre-existing materials to the extent embedded in Work Product.

Exceptions or special IP terms:

Warranties, Liability, and Insurance

Service Provider warrants that the services will be performed with reasonable skill and care and in accordance with generally accepted industry standards. Except for this express warranty, services are provided "as is" and Service Provider disclaims all other warranties, express or implied.

Limitation of Liability: Except for liability arising from willful misconduct or gross negligence, the aggregate liability of Service Provider to Client for any claim arising out of or related to this Contract shall not exceed $ .

Insurance Requirements:

Termination

Either party may terminate this Contract for convenience upon prior written notice to the other party. For cause termination may occur if a material breach is not cured within days after written notice. Upon termination Client shall pay Service Provider for all work performed through the effective date of termination, including any non-cancellable commitments.

Force Majeure

Neither party shall be liable for delay or failure to perform to the extent caused by events beyond its reasonable control, including but not limited to acts of God, strikes, governmental actions, epidemics, or other extraordinary events. The affected party shall promptly notify the other and use commercially reasonable efforts to resume performance.

Dispute Resolution and Governing Law

The parties shall attempt in good faith to resolve disputes arising under this Contract through escalation to senior representatives. If unresolved within thirty (30) days, disputes shall be resolved by binding arbitration or by litigation as selected herein. Governing Law: (excluding conflict of law rules).

Dispute Resolution Procedure (select or describe):

Miscellaneous

Entire Agreement: This Contract, including all attachments and executed change orders, constitutes the entire agreement between the parties and supersedes all prior agreements. Amendments must be in writing and signed by authorized representatives.

Additional Terms or Special Conditions:

Client:

By:

Date:

Service Provider:

By:

Date:

What the Project Management TCI Contract Is

The Project Management TCI Contract is a standardized professional services agreement used to define scope, deliverables, timelines, payment terms, change control, and acceptance criteria for project management engagements labeled as TCI. It assigns responsibilities between the client and the project manager or firm, establishes milestones, and addresses risk allocation, intellectual property, confidentiality, and termination rights. The contract format supports fixed-price and time-and-materials structures and is commonly adapted with exhibits for schedules, resource plans, and acceptance tests to create an auditable record of performance and payment obligations.

Why a Clear TCI Contract Matters

A Project Management TCI Contract clarifies roles, reduces scope disputes, and records deliverables and payment milestones. Clear terms support enforceability under federal ESIGN and state UETA frameworks when e-signed, and they help limit delays, change-order disputes, and billing disagreements.

Who Typically Prepares and Signs This Contract

Project owners, program managers, general contractors, and specialty vendors commonly use the Project Management TCI Contract for formalizing project governance and payments.

Project owners and sponsors who need documented deliverables, milestones, and acceptance criteria.
Third-party project management firms engaged to deliver scope, resources, and risk management services.
Procurement and legal teams reviewing payment terms, change control, and indemnity clauses.

Authorized representatives from contracting entities must sign; include witness or notarization steps if state law or contract risk requires formal authentication.

Core Sections to Include in a Professional TCI Contract

Core sections of a Project Management TCI Contract define responsibilities, payment mechanics, milestones, change control, IP rights, confidentiality, and termination processes for project governance.

Scope

Describe project objectives, included services, excluded tasks, deliverables, acceptance criteria, assumptions, constraints, performance standards, and reporting obligations; use exhibits for technical specifications and resource commitments.

Payment

State fees, schedule, invoicing cadence, retainers, milestone payments, reimbursement of expenses, tax treatment, late-payment remedies, withholding obligations, and dispute-resolution for invoices.

Milestones

List measurable milestones, deliverable descriptions, deadlines, acceptance test procedures, and dependencies. Tie milestone completion to payment triggers and clear acceptance criteria to avoid disputes.

Change Control

Define process for change requests, approval authority, cost and schedule impact assessments, notice periods, and documentation requirements. Specify who may authorize scope changes and how rates are adjusted.

IP & Confidentiality

Allocate ownership of deliverables and preexisting IP, license grants, and limitations. Include confidentiality obligations, permitted disclosures, data handling, and any HIPAA or sensitive-data addenda where applicable.

Termination & Remedies

Specify termination for convenience and for cause, notice periods, cure rights, transition assistance, remedies for breach, limitations of liability, and indemnity provisions.

Essential Contract Data Fields

Effective Date: Start date of obligations

Parties: Legal names and contact addresses

Scope: Concise summary of included services

Payment Terms: Fees, schedule, invoicing instructions

Change Control: Procedure and authorization limits

Signatures: Authorized signers, dates, and titles

Step-by-Step: Completing the TCI Contract

Complete the Project Management TCI Contract in sequence to ensure binding terms, accurate schedules, and aligned payment and acceptance milestones.

01

Prepare Draft: Gather scope, team, and schedules before drafting.
02

Review Parties: Confirm legal entity names and signatory authority.
03

Finalize Terms: Agree on milestones, payments, and change control.
04

Execute: Obtain signatures and circulate fully executed copies.

Set Up an eSigning Workflow for the Contract

Set up an eSigning workflow to enforce signing order, authentication, and reminders for the Project Management TCI Contract.

Field	Configuration
Signing Order	Client → Project Manager → Finance
Authentication	Email + SMS code recommended
Reminders	Send after 3 days, repeat weekly
Attachments	Include exhibits PDF and schedules

Where to Send and File the Executed Contract

Typical submission routes and filing points include the client contract repository, project management office, finance, and legal for retention and audit readiness.

Client PM: Primary executed copy held by project manager
Finance: Invoice triggers and payment records maintained here
Legal: Store executed contract and redline history for audits
Repository: Central contract repository with version control and access logs

Technical Requirements for eSigning and Storage

Ensure your chosen eSignature platform supports required authentication, document formats, and audit trails to meet enforceability and compliance expectations.

File Formats: PDF and DOCX supported
Authentication: Email, SMS, KBA options
Audit Trail: IP, timestamp, and action log

Key Dates and Deadline Types to Track

Key dated obligations and deadlines in the Project Management TCI Contract influence payments, acceptance, and warranty timelines and should be tracked in project controls.

Milestone Completion Dates:

Tie to acceptance testing and payment triggers

Invoice Due Date:

Net 30 from invoice receipt unless specified

Signature Deadline:

Set a firm execution deadline to avoid delays

Change Request Window:

Require written change notice within specified days

Warranty Period:

Define duration tied to acceptance date

Common Preparation Errors to Avoid

Failing to define acceptance criteria clearly leading to disputes and delayed payments when deliverables are submitted without objective testing procedures.
Using vague change-control language that permits scope creep and causes unplanned cost increases and schedule overruns without formal approvals.
Mismatched legal names or missing signatory authority that invalidate signatures or trigger tax reporting issues and backup withholding.
Omitting data handling or confidentiality clauses for sensitive project information, risking HIPAA or proprietary data exposure in healthcare or technology projects.

Consequences of Incomplete or Incorrect Contracts

Breach Damages: Monetary liability and lost profit exposure

Liquidated Damages: Pre-agreed penalties for delay

Tax Withholding: Backup withholding if incorrect TIN

Lien Rights: Contractor lien rights in construction

Attorney Fees: Fee-shifting if agreed

Operational Delays: Project stoppage and cost overruns

eSignature Platform Feature Comparison for Contract Execution

Comparison of common eSignature plan features for executing Project Management TCI Contracts. signNow is listed first per platform naming rules and data mapping.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/mo	$15/user/mo	$14/user/mo	$19/user/mo	$15/user/mo
Free Trial	7-day free trial	Varies by vendor	Varies by vendor	Varies by vendor	Varies by vendor
Bulk Send	Yes	Yes	Yes	Yes	Varies
Audit Trail	Yes	Yes	Yes	Yes	Yes
HIPAA Compliant	Yes	Yes	Yes	No	No
Envelope Cap	No cap	100 envelopes/user/year	Varies	Varies	Varies

Frequently Asked Questions about the TCI Contract

Common questions about completing, authenticating, and enforcing a Project Management TCI Contract, including electronic signing and retention considerations.

Need help? Contact support

Can this contract be signed electronically?
Yes. Under the federal ESIGN Act (15 U.S.C. §7001) and state UETA statutes, electronic signatures are generally enforceable when intent, consent, attribution, and retention are satisfied. Exceptions include wills, certain court filings, and other statutory exclusions.
Do I need a notarized signature?
Not typically required for commercial services contracts. Notarization may be necessary when state law or a specific clause requires it, or for documents tied to real estate or powers of attorney; confirm with counsel or the state notary commission.
What if a signer lacks authority?
Verify signatory authority in advance. Obtain a corporate resolution or officer certificate when needed. If someone without authority signs, the contract may be voidable and expose parties to breach claims or indemnity obligations.
How do I correct an executed contract?
Use a signed amendment or mutual rescission and restatement. Minor clerical errors can be corrected by a signed addendum; do not alter executed files unilaterally. Preserve audit trails for any post-signature changes.
Are remote online notarizations acceptable?
Many states permit remote online notarization (RON) with identity-proofing and audio-video recording requirements. Confirm the target state's notary rules and retention obligations before relying on RON for documents that require notarization.
How long should I retain executed contracts?
Keep executed contracts for the active term plus several years post-termination. Follow IRS rules for tax records (minimum three years under IRC §6501(a)) and HIPAA rules for healthcare records (six years under 45 CFR §164.530(j)).

be ready to get more

Join over 28 million airSlate SignNow users

Sign Now