Project Management Tender Conducting

PROJECT MANAGEMENT TENDER CONDUCTING

Project Identification

Project Title:

Project ID:    Effective Date:

Scope of Work: Tender Conducting Services

The Service Provider will perform tender management activities for the Project including preparation of tender documents, issuance, bidder communications, evaluation and recommendation to award. The scope includes the following specific tasks:

Tender Process & Procedures

Procurement method: Open tender Selective tender Negotiated procedure

Addenda and bidder queries will be managed by the Service Provider. All addenda must be issued in writing. The Service Provider shall maintain a record of queries and formal responses and provide same to the Client upon request.

Deliverables and Acceptance

Timeline and Milestones

Anticipated Start Date:    Anticipated End Date:

Date:

Date:

Budget and Payment

Total Fixed Fee: $    Expenses (if billable):

Invoices submitted by the Service Provider are payable within days of receipt unless otherwise agreed in writing.

Change Order Process

All amendments to the Scope or Fees shall be effected only by a written Change Order signed by authorized representatives of both parties. Change Orders shall include scope adjustments, schedule impact and cost implications.

Client written authorization required Provider may propose change orders for Client approval

Evaluation, Award & Post-Award Support

Confidentiality and Records

The Service Provider shall treat all tender documentation, bids and Client data as Confidential Information. Confidential Information shall not be disclosed except (i) as required for performance of the tender process, (ii) with prior written consent of the Client, or (iii) as required by law. The Service Provider shall implement reasonable safeguards to prevent unauthorized disclosure and shall return or securely destroy confidential materials upon request.

Liability, Indemnity & Insurance

The Service Provider shall perform services with professional skill and care. The Service Provider indemnifies the Client against third-party claims arising from negligence in performance of this agreement, except to the extent caused by the Client's acts or omissions. The Service Provider shall maintain professional liability insurance in amounts described here:

Termination

Either party may terminate this Agreement for cause upon written notice specifying the nature of the breach and allowing a cure period of days. Client may terminate for convenience upon days written notice; fees for work performed to the date of termination and any irrevocable commitments will be payable.

Governing Law and Dispute Resolution

This Agreement shall be governed by the laws of:

Disputes arising under this Agreement shall first be referred to senior representatives for good faith negotiation. If unresolved within 30 days, disputes may be submitted to mediation and, if unresolved, to binding arbitration conducted in accordance with the arbitration rules agreed by the parties.

Compliance and Conflicts of Interest

The Service Provider certifies that it has no conflict of interest that would impair its impartiality in tender conduct. The Service Provider will disclose any potential conflicts immediately. The Service Provider must comply with applicable procurement rules and anti-corruption laws in conducting the tender.

Representations and Warranties

Each party represents that it has the authority to enter into this Agreement. The Service Provider warrants that services will be performed in a professional manner consistent with industry standards and shall comply with all applicable laws and regulations.

Notices

Miscellaneous

This Agreement constitutes the entire agreement between the parties with respect to tender conducting services and supersedes prior proposals and understandings. Amendments must be in writing and signed by authorized representatives.

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