Can a Tile be signed electronically?

Yes. Electronic signatures are legally valid under ESIGN and UETA when intent, consent, attribution, and reproducible record retention are present. Ensure consumer-facing disclosures where required.

What if a signer’s name differs from ID?

Mismatched names can raise authentication flags and delay acceptance. Use the signer’s legal name and, when required, request ID verification or a corrective affidavit.

Is notarization required for the Tile?

Most Project Management Tiles do not require notarization. If a state or contracting party demands notarization, use an in-person or RON session that meets local notary rules.

How do I change the Tile after signing?

Executed Tiles are records; to amend, create a written amendment signed by the same approvers or execute a replacement Tile and retain both versions for audit.

What file formats are supported for attachments?

Standard formats include PDF, DOCX, and XLSX. Preserve originals as PDF/A where long-term retention or chain-of-custody is required.

How long should I keep finalized Tiles?

Retention depends on content: follow applicable tax, contract, and industry rules. Maintain signed records in a secure archive for the legally required period.

Project Management Tile

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

PROJECT MANAGEMENT TILE

Project Title: Project ID:

Client Name: Service Provider:

Project Manager (Client): Project Manager (Provider):

Scope of Work

Detailed Scope of Work Out of Scope

Deliverables and Acceptance

Deliverable 1 — Title

Description Acceptance Criteria

Deliverable 1 Due Date:

Deliverable 2 — Title

Description Acceptance Criteria

Deliverable 2 Due Date:

Timeline & Milestones

Project Start Date: Project End Date:

Milestone 1

Milestone 1 Date:

Milestone 2

Milestone 2 Date:

Budget & Payment

Total Contract Value (USD) Payment Schedule

Payment Terms (select applicable)

Fixed Price Time & Materials Milestone-based payments Change Order Process Change Order Fee / Rate

Confidentiality

Each party shall maintain as confidential all non-public business and technical information received from the other party in connection with this Project Management Tile. Confidential information shall not be used except for performance under this agreement and shall not be disclosed to third parties without prior written consent, except as required by law. Confidentiality obligations shall survive termination of this Tile for a period of three (3) years.

Standard Terms

Responsibilities: The Service Provider is responsible for timely execution of the Scope of Work and for delivering accepted deliverables in accordance with the Acceptance Criteria. The Client is responsible for providing timely reviews, approvals, and access to information required by the Service Provider.

Acceptance: Deliverables will be reviewed within the period specified in the Acceptance Criteria. If Client identifies material non-conformities, the Service Provider shall remedy such non-conformities within a commercially reasonable period. Acceptance occurs upon written confirmation or failure to provide notice of rejection within the agreed review period.

Liability and Indemnification: Each party shall indemnify and hold harmless the other from third-party claims arising from its gross negligence or willful misconduct in performing obligations under this Tile. Neither party's aggregate liability shall exceed the total Contract Value, except for liability arising from willful misconduct or breach of confidentiality.

Amendments: All changes to scope, price, or schedule shall be documented by a written and signed change order executed by authorized representatives of both parties prior to commencement of the changed work.

Governing Law

This Project Management Tile shall be governed by and construed in accordance with the laws of:

Notices

Client Notice Address Provider Notice Address

Signatures

Client

Printed Name:

By:

Date:

Service Provider

Printed Name:

By:

Date:

What the Project Management Tile Is

A Project Management Tile is a standardized project intake and approval template that captures core project details — scope, objectives, timeline, budget, stakeholders, risks, and required approvals. It is designed to be embedded in project management and collaboration platforms or exported as a standalone document for review and signature. The Tile organizes key metadata and approval fields so reviewers can evaluate readiness, track milestones, and create an audit-ready record. It supports electronic completion and signature to streamline routing and preserve a time-stamped trail of consent.

Why teams use a Project Management Tile

The Tile centralizes essential project information and the approval workflow, reducing ambiguity and manual follow-up. It creates a consistent record for approvals, improves handoffs between departments, and supports compliance by capturing signer identity and timestamps.

Common users and contributors

Teams that prepare, review, or approve projects commonly use the Tile to accelerate decisions and record authorizations.

Project managers and PMO staff who collect scope, schedule, budget, and risk details for approval.
Procurement, legal, and finance teams that review cost, contract terms, and funding before sign-off.
External stakeholders and vendors who provide deliverable acceptance or scope confirmations before execution.

Use roles vary by organization size; the Tile scales from single-project teams to enterprise program offices.

How to complete a Project Management Tile

Follow a consistent sequence to reduce review cycles: enter project data, attach supporting documents, request approvals, and record signatures.

01

Enter details: Fill project title, sponsor, and brief summary using concise language.
02

Define scope: List deliverables, boundaries, and excluded items clearly.
03

Attach docs: Upload budget, timeline, and technical specs as PDF or DOCX.
04

Request approvals: Route to named approvers and capture eSignatures with audit data.

Frequently asked questions and troubleshooting

Answers to common issues when preparing, routing, or signing a Project Management Tile, including eSignature and retention concerns.

Need help? Contact support

Can a Tile be signed electronically?
Yes. Electronic signatures are legally valid under ESIGN and UETA when intent, consent, attribution, and reproducible record retention are present. Ensure consumer-facing disclosures where required.
What if a signer’s name differs from ID?
Mismatched names can raise authentication flags and delay acceptance. Use the signer’s legal name and, when required, request ID verification or a corrective affidavit.
Is notarization required for the Tile?
Most Project Management Tiles do not require notarization. If a state or contracting party demands notarization, use an in-person or RON session that meets local notary rules.
How do I change the Tile after signing?
Executed Tiles are records; to amend, create a written amendment signed by the same approvers or execute a replacement Tile and retain both versions for audit.
What file formats are supported for attachments?
Standard formats include PDF, DOCX, and XLSX. Preserve originals as PDF/A where long-term retention or chain-of-custody is required.
How long should I keep finalized Tiles?
Retention depends on content: follow applicable tax, contract, and industry rules. Maintain signed records in a secure archive for the legally required period.

Common eSignature provider pricing and capability snapshot

High-level vendor pricing and feature availability for organizations evaluating eSignature options to execute Project Management Tiles.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/mo	$15/user/mo	$14/user/mo	$19/user/mo	$15/user/mo
Free Trial	7-day free trial	Varies by vendor	Varies by vendor	Varies by vendor	Varies by vendor
Bulk Send	Yes	Yes	Yes	Yes	No
Audit Trail	Yes	Yes	Yes	Yes	Yes
HIPAA Compliant	Yes	Yes	Yes	No	No

Security and compliance features to expect

In-Transit Encryption: TLS 1.2/1.3 encryption for data in motion

At-Rest Encryption: AES-256 encryption for stored documents

Certifications: SOC 2 Type II and ISO 27001 available

HIPAA Support: BAA available to protect PHI

Regulatory Standards: 21 CFR Part 11 and ESIGN/UETA compliance support

Audit Trail: Complete timestamped signer and action log

Key penalties and legal risks of errors

1099 Filing Late: $60/$130/$330 per form depending on lateness

Intentional Disregard: $660+ per form with no maximum

I-9 Paperwork: $281–$2,789 per violation for documentation errors

Mismatched Signatures: Risk of invalidation or rejection by counterparty

Unauthorized Access: Data breaches can trigger regulatory fines and remediation costs

Insufficient Consent: Failure to obtain electronic-consent disclosures may invalidate consumer-facing records

Common preparation errors to avoid

Incomplete scope descriptions that create change-order disputes and require rework and renegotiation of budget and timeline.
Using informal names or nicknames for signers, which causes authentication failures and delays in finalizing approvals.
Failing to attach supporting exhibits or budgets, forcing reviewers to request missing documents and extending approval cycles.
Routing to incorrect approvers or skipping required legal/finance review, which leads to contract reversals after execution.

Typical digital execution workflow

A standard online flow for the Tile reduces friction: upload, prepare fields, choose authentication, send, and capture the signed record.

Upload Document: Add the Tile and supporting attachments to the signing workspace.
Place Fields: Add signature, date, and conditional fields to guide signers.
Authenticate Signer: Choose email, SMS code, or stronger verification as required.
Complete Signing: Signer reviews, signs, and a certificate of completion is generated.

Digital setup settings for efficient routing

Configure workflow settings to match internal approvals, authentication requirements, and integrations for automatic processing.

Field	Configuration
Authentication Level	Email link, SMS code, or KBA depending on risk
Template Controls	Pre-fill fields, enforce mandatory entries, and apply conditional logic
Reminders	Automated reminders and escalation after configurable days
Integrations	Sync with CRM, ERP, or storage for record retention

Essential components inside a professional Tile

A well-formed Tile balances concise metadata with attachments and approval controls so reviewers can act quickly and records remain auditable.

Scope Summary

One-paragraph summary that sets expectations and boundaries to reduce differing interpretations during execution and delivery.

Milestones

Clearly listed deliverables with target dates, acceptance criteria, and responsible parties for milestone-based approvals and payments.

Budget Line

Top-level budget itemization with contingency and funding source to support procurement and expense reconciliation.

Stakeholder List

Named stakeholders with contact details and approval authority to ensure correct routing and accountability.

Approval Matrix

Explicit signatory roles and thresholds that determine sequential or parallel approval order and escalation path.

Supporting Attachments

Place technical specs, procurement documents, and compliance checklists as appendices to preserve context and evidence.

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