Project Management Travel Request

PROJECT MANAGEMENT TRAVEL REQUEST

Project Identification

Project Title:    Project ID:

PM Contact (phone):    PM Contact (email):

Travel Request Details

Role/Title:    Department/Business Unit:

Proposed Departure (MM/DD/YYYY):    Proposed Return (MM/DD/YYYY):

Itinerary (up to three legs)

City, State/Country:    Arrival (MM/DD/YYYY):    Departure (MM/DD/YYYY):

City, State/Country:    Arrival (MM/DD/YYYY):    Departure (MM/DD/YYYY):

City, State/Country:    Arrival (MM/DD/YYYY):    Departure (MM/DD/YYYY):

Preferred Mode(s) of Travel: Air Train Car rental / personal vehicle Other

Scope of Work & Deliverables

Timeline & Milestones

Project Start Date:    Projected Completion Date:

Budget & Payment

Airfare: $    Lodging: $    Meals/Per Diem: $

Ground Transportation: $    Other Expenses: $    Total Estimated Cost: $

Change Orders, Cancellation & Amendments

Any material change to travel scope, schedule or cost requires a written change order signed by the Project Manager and an authorized representative of the party bearing the cost. Cancellation less than 72 hours prior to scheduled departure that results in non‑refundable charges shall be charged to the cost center noted above unless otherwise agreed in writing.

Confidentiality

The parties acknowledge that information acquired during travel that relates to the client, projects, technical data, or personnel is confidential. Each party shall hold such information in confidence and use it solely for purposes related to project performance. This obligation survives completion of the travel activities and remains in effect for the period specified in the underlying project agreement or, if none, for three years following completion of travel.

Governing Law

This travel request and any approved change orders shall be governed by and construed in accordance with the laws of the jurisdiction agreed for the underlying project agreement. Where no governing jurisdiction is specified in the underlying agreement, the laws of the state or country where the Service Provider is organized will govern.

Administrative Approvals (prior to travel)

Certification

By signing below, the authorized representatives certify that the information provided in this Project Management Travel Request is complete and accurate to the best of their knowledge, that the proposed travel is necessary to perform the described project activities, and that the party responsible for payment has authorized the estimated expenditures. The parties agree to comply with applicable travel policies, to mitigate costs where reasonably practicable, and to provide supporting receipts and documentation for expense reimbursement where required.

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