Can this agreement be signed electronically?

Yes. Electronic signatures are enforceable under the federal ESIGN Act (15 U.S.C. ch. 96) and by state UETA statutes in most jurisdictions, provided intent, consent, attribution, and retention requirements are met.

Is notarization required for validity?

Generally no for commercial contracts, but specific transactions (real estate deeds, certain powers of attorney) require notarization. Check state rules where the property or signatory resides before omitting a notary.

How should change orders be handled?

Require written change orders signed by authorized representatives that reference the original agreement, describe scope changes, establish new deadlines, and set any adjusted compensation amounts.

Who has authority to sign on behalf of a company?

Use an authorized officer or agent listed in corporate records. For organizations, confirm signatory authority with a corporate resolution or equivalent to avoid later challenges to authority.

How can a signed agreement be revoked or canceled?

Revocation depends on contract terms and mutual consent; follow the agreement's termination clause. Revocation unilaterally for e-signed documents still requires adherence to the contract's notice and cure provisions.

How long should I store signed copies and audit logs?

Retain signed agreements for the active term plus at least three years; follow industry rules such as HIPAA six-year retention (45 CFR §164.530(j)) or IRS recordkeeping as applicable.

Electronic Signature
Templates
Project Management
Project Management Website Agreement

Project Management Website Agreement

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

PROJECT MANAGEMENT WEBSITE AGREEMENT

This Project Management Website Agreement (the Agreement) is entered into on this Day: Month: Year: by and between Client Name: located at (Client) and Service Provider Name: located at (Service Provider).

Project Identification

Project Title Project ID Client Primary Contact Project Manager (Service Provider)

Scope of Work

Service Provider shall provide project management and website development services as described below. The Scope of Work defines services, deliverables, responsibilities and acceptance criteria. Any material change to the Scope of Work shall be subject to the Change Order Process set forth herein.

Detailed Scope of Work Out-of-Scope Items

Deliverables and Acceptance

The following deliverables shall be produced by Service Provider and accepted by Client in accordance with the acceptance criteria stated for each deliverable. Acceptance shall not be unreasonably withheld.

Deliverable 1 — Title Deliverable 1 — Description Deliverable 1 — Acceptance Criteria Deliverable 1 — Due Date Deliverable 2 — Title Deliverable 2 — Description Deliverable 2 — Acceptance Criteria Deliverable 2 — Due Date

Project Timeline & Milestones

Project Start Date Project End Date (estimated)

Milestones (list key milestones, deliverable link and due date):

Milestone 1 Milestone 2

Budget, Fees and Payment

Client shall pay Service Provider the fees set forth below in exchange for services performed under this Agreement. Fees are exclusive of any applicable taxes unless otherwise stated.

Total Project Fee Payment Schedule

Payments are due within the number of days specified in the invoice unless otherwise agreed in writing. Late payments accrue interest at a rate of 1.5% per month or the maximum permitted by law, whichever is lower.

Change Order Process

Any change to the Scope of Work, schedule, or fees shall be documented by a Change Order signed by authorized representatives of both parties. No work outside the Scope of Work shall commence without an approved Change Order.

Change Order Procedure

Confidentiality

Each party shall maintain in confidence all Confidential Information disclosed by the other party and shall not use such information except for performance under this Agreement. Confidential Information shall not include information that is publicly known, rightfully received from a third party, or independently developed without use of the disclosing party's Confidential Information. The obligations of confidentiality shall continue for years from the date of disclosure.

Intellectual Property and Work Product

Unless otherwise agreed in writing, Service Provider assigns to Client all right, title and interest in and to the work product created specifically for Client under this Agreement upon receipt of final payment. Service Provider retains ownership of pre-existing materials, tools, libraries and know-how used to develop the work product, subject to a worldwide, non-exclusive, royalty-free license to Client to use such materials to the extent incorporated in the delivered work product.

Warranties, Limitation of Liability, Termination

Service Provider warrants that services will be performed in a professional manner in accordance with industry standards. EXCEPT AS EXPRESSLY SET FORTH IN THIS AGREEMENT, SERVICE PROVIDER DISCLAIMS ALL OTHER WARRANTIES, EXPRESS OR IMPLIED. IN NO EVENT SHALL EITHER PARTY'S LIABILITY ARISING OUT OF OR RELATED TO THIS AGREEMENT EXCEED THE TOTAL AMOUNTS PAID BY CLIENT TO SERVICE PROVIDER UNDER THIS AGREEMENT, EXCEPT FOR LIABILITY ARISING FROM GROSS NEGLIGENCE OR WILLFUL MISCONDUCT.

Termination — Notice Period

Governing Law

This Agreement shall be governed by and construed in accordance with the laws of the state specified below, without regard to conflict of law principles. The parties consent to the exclusive jurisdiction of the courts located in that state for resolution of disputes.

Governing Law — State

Acceptance

Client shall review deliverables within a reasonable review period and shall provide either written acceptance or a detailed rejection specifying nonconforming items. Upon written acceptance, deliverables shall be deemed accepted and final.

Acceptance Criteria Summary

Miscellaneous

This Agreement constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior understandings. Amendments must be in writing and signed by authorized representatives of both parties. If any provision is found unenforceable, the remaining provisions shall remain in full force and effect.

Client

Party Label:

By:

Date:

Service Provider

Party Label:

By:

Date:

What the Project Management Website Agreement Is

Project Management Website Agreement is a written contract that defines the scope, deliverables, schedule, responsibilities, and payment terms between a project manager or development firm and a client for a website engagement. It clarifies acceptance criteria, testing, hosting and maintenance responsibilities, intellectual property ownership, and change control procedures. The agreement allocates risk, sets reporting cadence and milestone approvals, and establishes remedies for missed deadlines or defects. Parties use it to reduce disputes, document approvals, and create an enforceable record of project milestones, fees, and delivery expectations.

Why a Clear Agreement Matters for Website Projects

A Project Management Website Agreement reduces ambiguity by documenting deliverables, timelines, payment terms, and IP assignments. It enables enforceable expectations, supports dispute resolution, and permits compliant electronic execution under the ESIGN Act and state UETA rules where applicable.

Who Typically Uses This Agreement

Project managers, web development firms, marketing agencies, corporate procurement teams, and independent contractors use this agreement to document scope, timelines, and responsibilities.

Marketing agencies coordinating design, CMS integrations, and multi-stakeholder approvals for client websites.
Freelance developers needing clear payment milestones, deliverable acceptance, and IP assignment language.
Corporate clients requiring approval workflows, hosting SLAs, data handling terms, and maintenance obligations.

Select clauses and execution methods that match the project's scale, regulatory exposures, and the parties' risk allocation preferences before signing.

Stepwise process to prepare, review, and execute

Follow this step sequence to prepare, review, and execute the Project Management Website Agreement and close approval loops efficiently.

01

Prepare: Gather requirements, scope, budget, and stakeholder list.
02

Draft: Insert milestones, acceptance tests, and payment schedule.
03

Review: Legal and technical teams verify terms and compliance.
04

Execute: Obtain signatures, record audit trail, and distribute copies.

Clauses to Include in a Professional Agreement

A thorough Project Management Website Agreement aligns responsibilities, deliverables, timelines, payment, intellectual property, change control, and warranty terms to reduce disputes and support measurable delivery.

Scope

Clearly define deliverables, features, integrations, and excluded services. Attach technical specifications, wireframes, or acceptance checklists as exhibits to avoid differing interpretations during implementation and handoff.

Deliverables

List milestone artifacts, format requirements, delivery method, and acceptance tests. Tie each deliverable to a payment milestone and include criteria for rejection and remediation.

Timeline

Specify start and completion dates, milestone deadlines, and acceptance review windows. Include buffer rules for client-provided assets and escalation processes for delays.

Payment

Define amounts, invoicing schedule, payment terms, late fees, and reimbursement of approved out-of-pocket expenses. Clarify currency and tax responsibilities.

IP Rights

Assign ownership or license of code, design, and content. State whether source code escrow, deliverable handoff, or open-source components apply and the timing of any transfer.

Change Control

Describe how change requests are proposed, priced, approved, and scheduled. Require written sign-off for scope or schedule modifications to avoid informal scope creep.

Security and Compliance Considerations

Encryption: TLS 1.2/1.3 transit; AES-256 at rest

Audit Trail: Timestamped actions, IP, signer attribution

HIPAA: BAA required for protected health information

21 CFR Part 11: Support for audit and electronic signature controls

Data Privacy: EU-U.S. Data Privacy Framework available

Access Control: Role-based access, SSO/SAML options

Common Legal Risks to Watch

Late Payment: Interest, collection costs

Scope Disputes: Rework and delay expenses

IP Ambiguity: Ownership conflicts and litigation

Invalid Signature: E-signature without consent risks unenforceability

Regulatory Exposure: Data handling breaches and fines

Termination Costs: Early termination and transition fees

Avoidable Mistakes When Preparing the Agreement

Vague scope language that omits deliverable formats or acceptance criteria often leads to disputes and costly change orders.
Failing to attach technical specifications, schedules, or design assets leaves room for differing interpretations and missed deadlines.
Not specifying payment milestones and invoice requirements can delay cash flow and complicate collections.
Using inconsistent party names across exhibits and invoices creates verification and enforcement issues during dispute resolution.

How electronic execution typically works

A standardized eSignature workflow speeds execution, creates an audit trail, and preserves the exact version signed by all parties.

Upload: Add the final contract PDF or DOCX to the platform.
Prepare: Place signature, date, and initial fields for each signer.
Send: Distribute via email link or secure signing portal.
Complete: Signers authenticate, sign, and receive copies with an audit trail.

Typical eSignature Workflow Settings

Configure the signing workflow to match your approval order, authentication level, and document fields before sending.

Field	Configuration
Authentication	Email link, optional SMS code or KBA
Signing Order	Sequential or parallel signer flow
Reminders	Auto-reminders and expiration settings
Documents	PDF, DOCX supported with form fields

Technical and integration considerations

Verify platform compatibility, access controls, and storage requirements before selecting an eSignature workflow.

Integrations: Salesforce, NetSuite, Google Workspace supported
File Formats: PDF, Word DOCX, HTML supported
Authentication: Email, SMS, SSO options

Key deadlines and timing expectations

Establish clear timeframes for reviews, payment, and acceptance to reduce delays and conflicts.

Project Start:

Work begins on the Effective Date specified

Milestone Review:

Client review within 7 business days of delivery

Final Acceptance:

Final acceptance period typically 30 days

Invoice Payment:

Net 30 days unless otherwise stated

Warranty Fixes:

Defect remedy window often 90 days post-launch

Typical project milestones from kickoff to launch

A concise milestone sequence helps track progress and ties payments to observable deliverables.

01

Kickoff

Confirm scope, resources, and communications plan before work begins.

02

Development

Implement features and integrations according to technical specifications.

03

Review & Testing

Conduct acceptance testing, record defects, and request remediation.

04

Launch

Deploy to production, confirm success criteria, and finalize final invoice.

eSignature pricing and feature snapshot for execution

Compare common vendor entry points and feature availability for signing Project Management Website Agreements; signNow is listed first per vendor comparison guidelines.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/mo	$15/user/mo	$14/user/mo	$19/user/mo	$15/user/mo
Free Trial	Yes, 7-day trial	Varies	Varies	Varies	Varies
Bulk Send	Yes	Yes	Yes	Yes	No
Audit Trail	Yes	Yes	Yes	Yes	Yes
HIPAA Compliant	Yes	Yes	Yes	No	No

Frequently asked questions about execution and validity

Answers to common questions about eSigning, enforceability, notary needs, changes, and recordkeeping for Project Management Website Agreements.

Need help? Contact support

Can this agreement be signed electronically?
Yes. Electronic signatures are enforceable under the federal ESIGN Act (15 U.S.C. ch. 96) and by state UETA statutes in most jurisdictions, provided intent, consent, attribution, and retention requirements are met.
Is notarization required for validity?
Generally no for commercial contracts, but specific transactions (real estate deeds, certain powers of attorney) require notarization. Check state rules where the property or signatory resides before omitting a notary.
How should change orders be handled?
Require written change orders signed by authorized representatives that reference the original agreement, describe scope changes, establish new deadlines, and set any adjusted compensation amounts.
Who has authority to sign on behalf of a company?
Use an authorized officer or agent listed in corporate records. For organizations, confirm signatory authority with a corporate resolution or equivalent to avoid later challenges to authority.
How can a signed agreement be revoked or canceled?
Revocation depends on contract terms and mutual consent; follow the agreement's termination clause. Revocation unilaterally for e-signed documents still requires adherence to the contract's notice and cure provisions.
How long should I store signed copies and audit logs?
Retain signed agreements for the active term plus at least three years; follow industry rules such as HIPAA six-year retention (45 CFR §164.530(j)) or IRS recordkeeping as applicable.

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