Can this contract be signed electronically?

Yes. Electronic signatures are generally enforceable under the ESIGN Act (15 U.S.C. ch. 96) and UETA where adopted; ensure intent, consent, attribution, and retention are documented.

Are witnesses or notarization required?

Most service contracts do not require notarization or witnesses. If a state or specific transaction requires notarization, follow the state's notary or RON rules.

What if the signer used a different legal name?

A mismatch between the signer name and legal entity can create enforceability issues; correct the document or attach an affidavit clarifying the authority to sign.

How are change orders handled after signing?

Use a written change-order form signed by authorized parties that references the original contract, including revised scope, schedule, and pricing.

How long do I keep signed copies?

Retain executed contracts for the active term plus at least 3 years; healthcare and tax records may require longer retention per federal rules.

How do I cancel or revoke the contract?

Follow termination and notice provisions in the agreement. Invalidating executed provisions may require mutual written consent or compliance with termination clauses.

Electronic Signature
Templates
Project Management
Project Management Website Design Contract

Project Management Website Design Contract

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

PROJECT MANAGEMENT WEBSITE DESIGN CONTRACT

Project Identification

Project Title:

Project ID: Effective Date:

Client Client Address for Notices Service Provider Provider Address for Notices Project Manager (Provider) Primary Contact (Client)

Recitals

This Contract sets forth the terms by which the Service Provider will design, develop, test and deliver the website described below for the Client, and how the parties will manage scope, schedule, payment, acceptance and change orders. This Contract constitutes the entire agreement between the parties regarding the Project Title identified above.

Scope of Work

Detailed Scope Out of Scope

Deliverables and Acceptance

Deliverables shall be provided as set forth below. Acceptance occurs only after Client completes the acceptance procedure defined herein.

Deliverable 1 Title Deliverable 1 Description Acceptance Criteria

Due Date:

Deliverable 2 Title Deliverable 2 Description Acceptance Criteria

Due Date:

Timeline and Milestones

Project Start Date: Project End Date:

Milestone 1

Milestone 1 Due:

Milestone 2

Milestone 2 Due:

Budget and Payment

Total Project Fee:

Payment Schedule Payment Milestone 1 Payment Milestone 2

Change Order Process

All changes to the Scope of Work shall be made only by written change order executed by both parties. The change order must describe the changed work, schedule impact, and additional compensation. Time-and-materials work requested by Client and not covered by an executed change order will not be billed except as approved in writing.

Change Order Authorization Required: Written authorization required

Hourly Rate for Additional Work:

Confidentiality

Each party shall maintain in confidence all non-public information disclosed by the other party in connection with this Contract. Confidential information shall not be used for any purpose other than performance under this Contract and shall not be disclosed except as required by law. Confidentiality obligations shall survive termination for years.

Intellectual Property

Upon receipt of final payment, the Service Provider assigns to the Client all right, title and interest in the deliverables produced specifically for the Client under this Contract, except for underlying tools, pre-existing code, libraries, templates and third-party components. Service Provider grants Client a perpetual, worldwide, non-exclusive license to any pre-existing materials incorporated into the deliverables.

Work-for-hire: Work-for-hire assignment agreed

Warranties, Liability and Indemnification

Provider warrants that services will be performed in a professional manner consistent with industry standards for a period of 30 days following acceptance. EXCEPT FOR THE FOREGOING WARRANTY, PROVIDER DISCLAIMS ALL OTHER WARRANTIES, EXPRESS OR IMPLIED. LIABILITY OF PROVIDER FOR ANY CLAIM ARISING OUT OF OR IN CONNECTION WITH THIS CONTRACT SHALL BE LIMITED TO THE AMOUNTS PAID BY CLIENT TO PROVIDER UNDER THIS CONTRACT IN THE SIX MONTHS PRECEDING THE CLAIM. NEITHER PARTY SHALL BE LIABLE FOR CONSEQUENTIAL OR INCIDENTAL DAMAGES.

Each party shall indemnify and hold harmless the other from third-party claims arising from its gross negligence, willful misconduct, or breach of confidentiality.

Termination

Either party may terminate this Contract for material breach if the breach remains uncured thirty (30) days after written notice. Upon termination, Client shall pay for all work performed and non-cancelable commitments incurred through the effective date of termination.

Governing Law and Dispute Resolution

This Contract shall be governed by the laws of the state of without regard to conflict of law principles. The parties agree to attempt negotiation in good faith prior to initiating litigation; remedies are cumulative.

Acceptance Procedure

Client shall review each deliverable within days of delivery and shall provide either written acceptance or a detailed list of deficiencies. If Client does not provide notice within that period, the deliverable shall be deemed accepted.

Notices

All notices under this Contract must be in writing and delivered to the addresses listed below. Notice is effective upon personal delivery, confirmed delivery by courier, or three (3) days after deposit with the postal service.

Client Notice Contact Provider Notice Contact

Miscellaneous

This Contract may be amended only by a written instrument executed by both parties. If any provision is held unenforceable, the remainder shall remain in full force. Headings are for convenience only and do not affect interpretation.

Client

Printed Name:

By:

Date:

Service Provider

Printed Name:

By:

Date:

What a Project Management Website Design Contract Covers

A Project Management Website Design Contract is a written agreement between a client and a designer or agency that defines the scope, deliverables, timeline, payment terms, intellectual property rights, acceptance criteria, change-order process, warranty disclaimers, and termination rights for a website design project. It converts verbal understandings into enforceable obligations, clarifies responsibilities for project managers, and reduces disputes by recording milestone dates, testing/approval steps, and billing triggers. The contract also typically assigns ownership of source files and outlines maintenance or hosting arrangements if included.

Why a Clear Contract Matters for Website Projects

A written contract minimizes ambiguity about scope, schedules, payment and IP ownership, protecting both client and vendor by setting expectations and dispute-resolution procedures.

Who Typically Uses This Contract

Use the contract to align responsibilities, timelines, and payment milestones before work begins to reduce scope disputes.

In-house project managers coordinating cross-functional teams and external suppliers on phased website builds.
Digital agencies and web design firms delivering design, development, and project management services.
Independent freelancers and consultants hired to produce design assets, prototypes, or site deployments.

Essential Sections to Include in the Contract

A robust contract organizes obligations into discrete sections so each party knows deliverables, timelines, payment triggers, and legal protections throughout the project lifecycle.

Scope of Work

Describe features, pages, integrations, and services included. Be specific about exclusions to avoid later scope creep and change orders.

Deliverables

List deliverables (wireframes, mockups, assets, code, CMS setup) and the format for each deliverable to ensure acceptance testing is measurable.

Timeline & Milestones

Define milestone dates, review periods, and acceptance windows. Tie payments to milestone completion to align incentives.

Payment Terms

State fees, deposit, invoicing cadence, late fees, and refund policy. Clarify taxes, reimbursable expenses, and payment methods.

Intellectual Property

Specify ownership transfer timing (e.g., on final payment), licensing for pre-existing code, and rights to source files and third-party components.

Change Orders

Describe the process, approval authority, and rate or fixed-price handling for scope changes to avoid disputed work and billing.

Step-by-Step: From Draft to Signed Agreement

Follow these steps to prepare, review, and finalize the Project Management Website Design Contract with minimal friction.

01

Prepare Draft: Populate parties, scope, milestones, and payment.
02

Internal Review: Legal, PM, and finance review for risk and budget alignment.
03

Negotiate Terms: Agree on change order and IP language.
04

Execute & Archive: Obtain signatures and store the executed copy securely.

Digital Workflow Settings to Automate Execution

Configure the online signing and routing workflow so signers receive the right fields in order and reminders fire automatically.

Field	Configuration
eSignature Provider	signNow \| set as signing platform
Authentication	Email link or SMS code as default
Conditional Fields	Show payment fields after milestone selection
Auto-reminders	Daily or weekly until signed

Typical Online Signing Flow for this Contract

The online signing process follows a predictable sequence from upload to final audit record.

Upload Contract: Add the finalized PDF or DOCX to the platform.
Place Fields: Insert signature, date, and initial fields where required.
Assign Signers: Add signer emails and set signing order.
Monitor Completion: Track status and send reminders as needed.

Digital Signing Requirements and Integrations

Confirm any industry-specific addenda (for example HIPAA BAAs in healthcare) and enable retention and audit logging in the platform settings.

File Formats: PDF, DOCX supported
Integrations: Salesforce, NetSuite, Google Workspace
Security: TLS and AES encryption

eSignature Vendor Comparison for Signing This Contract

Comparison of typical entry-level pricing and feature availability across common vendors. signNow is listed first per industry practice.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/mo	$15/user/mo	$14/user/mo	$19/user/mo	$15/user/mo
Free Trial	7-day free trial	Varies by region	Varies by plan	Varies by plan	Varies by plan
Bulk Send	Yes (Premium)	Yes	Yes	Yes	No
Audit Trail	Yes	Yes	Yes	Yes	Yes
HIPAA Compliant	Yes	Yes	Yes	No	No
Envelope Cap	No cap	100 envelopes/user/yr	No cap	No cap	No cap

Security and Compliance Considerations

Encryption: TLS 1.2/1.3 in transit

Data at Rest: AES-256 encrypted storage

Certifications: SOC 2 Type II available

Privacy Laws: GDPR and CCPA compliant

Healthcare: HIPAA support with BAA

eSignature Law: ESIGN and UETA compliant

Key Risks of an Incomplete or Incorrect Contract

Ambiguous Scope: Leads to disputes

Missing Signatures: May affect enforceability

IP Unclear: Ownership disputes possible

Late Payments: Cashflow and penalty exposure

Unauthorized Changes: Scope creep unpaid

Tax Exposure: Incorrect contractor status

Common Mistakes to Avoid When Drafting the Contract

Vague deliverable descriptions that fail to identify acceptance criteria and testing steps, making approval subjective and causing repeated revisions.
Overlooking third-party components and licenses, which can introduce unexpected fees or prevent transfer of source code to the client.
Not tying payments to measurable milestones or approvals, which increases the risk of late or disputed invoices and strained client relationships.
Failing to document change-order pricing and approval authority leads to unapproved scope growth and unpaid work for the vendor.

Practical Tips for a Clear, Enforceable Agreement

Adopt standard practices that reduce negotiation time and limit downstream disputes while protecting both parties.

Use Detailed Exhibits

Attach numbered exhibits for feature lists, acceptance tests, and design assets. Explicit exhibits reduce ambiguity and shorten review cycles by keeping the main agreement concise and making scope changes auditable.

Define Acceptance Criteria

List specific tests and approval steps for deliverables (cross-browser checks, performance thresholds, or CMS data migration tests). Clear acceptance criteria avoid subjective sign-offs and reduce rework.

Limit Liability

Include reasonable limitation-of-liability and indemnity language tied to fees. This balances risk exposure while keeping insurance and legal costs manageable for both parties.

Plan for Maintenance

Specify post-launch SLA, hourly rates for updates, and responsibilities for security patches. Clear maintenance terms avoid service gaps and ensure predictable budgeting.

Frequently Asked Questions About This Contract

Answers to common concerns about e-signing, enforceability, signatures, and post-signature changes for this type of agreement.

Need help? Contact support

Can this contract be signed electronically?
Yes. Electronic signatures are generally enforceable under the ESIGN Act (15 U.S.C. ch. 96) and UETA where adopted; ensure intent, consent, attribution, and retention are documented.
Are witnesses or notarization required?
Most service contracts do not require notarization or witnesses. If a state or specific transaction requires notarization, follow the state's notary or RON rules.
What if the signer used a different legal name?
A mismatch between the signer name and legal entity can create enforceability issues; correct the document or attach an affidavit clarifying the authority to sign.
How are change orders handled after signing?
Use a written change-order form signed by authorized parties that references the original contract, including revised scope, schedule, and pricing.
How long do I keep signed copies?
Retain executed contracts for the active term plus at least 3 years; healthcare and tax records may require longer retention per federal rules.
How do I cancel or revoke the contract?
Follow termination and notice provisions in the agreement. Invalidating executed provisions may require mutual written consent or compliance with termination clauses.

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