Can this report be signed electronically?

Yes. Electronic signatures are legally valid under the ESIGN Act (15 U.S.C. ch. 96) and UETA in most states when intent, consent, attribution, and record retention are present.

Do I need a notarization or witness?

Generally no. A weekly status report typically does not require notarization or witnesses unless it contains a legal instrument that state law specifically requires notarized execution for.

What if a field has incorrect data after signing?

Create a corrected edition with a revision note, obtain signatures again, and retain both versions. Maintain an audit trail showing why and when changes were made.

Who should sign the weekly review?

Primary signers are the project manager and the sponsor or delegated approver. Other approvers may sign as required by internal governance rules.

How should final copies be stored securely?

Store signed PDFs in a secured repository with access controls, encryption at rest, and an audit trail; align retention with applicable federal and industry rules.

Can I withdraw or revoke a signed review?

Revocation is procedural: issue a corrective revision or formal rescission signed by authorized parties and preserve both original and revocation records for audit purposes.

Electronic Signature
Templates
Project Management
Project Management Weekly Review

Project Management Weekly Review

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

PROJECT MANAGEMENT WEEKLY REVIEW

Project Identification

Project Title:

Project ID: Client Name:

Project Manager: Reporting Period (Week): From to

Executive Summary

Provide a concise summary of overall project status, progress against plan, and any critical highlights for the reporting period.

Accomplishments This Week

List completed work items and deliverables accepted in this period.

Accomplishments (itemize)

Upcoming Work / Next Week

Planned tasks, milestones to be achieved, and resource allocations for the next reporting period.

Planned Activities

Deliverables and Acceptance

State deliverables due, current status, and acceptance criteria. Note any formal acceptance actions required.

Deliverable 1 Description

Due Date: Status: Acceptance Criteria:

Deliverable 2 Description

Due Date: Status: Acceptance Criteria:

Milestones & Schedule

Update milestone progress, percent complete, and schedule variances.

Milestone 1

Scheduled Date: Actual/Forecast Date: % Complete:

Milestone 2

Scheduled Date: Actual/Forecast Date: % Complete:

Budget & Financials

Report current financial status including committed costs, actuals, and forecast to complete.

Total Approved Budget Spent to Date Variance / Forecast

Issues, Risks & Actions

Record current high-priority issues and risks, likelihood, impact, mitigation, and required decisions.

Primary Issue / Risk

Likelihood (Low/Med/High): Impact (Low/Med/High): Owner:

Proposed Mitigation or Action

Decisions Required

List decisions needed from Client or Steering Committee including rationale and deadline for decision.

Dependencies & Resource Notes

Identify external dependencies, required inputs, and any resource constraints that affect schedule or scope.

Project Health & Status

Select the current overall project health. If multiple selections are marked, provide justification in Comments.

Green - On plan and within baseline Yellow - Issues being managed with potential impact Red - Significant impact to schedule, scope, or budget

Comments on Health

Change Requests / Variations

Record any change requests submitted or approved during this reporting period, including impact estimates and next steps.

Attachments & References

List attached documents, minutes, change logs, or artifacts referenced by this review.

Administrative & Legal Notes

Confidentiality: The information contained in this Weekly Review is confidential and proprietary to the Client and Service Provider. Disclosure or distribution beyond authorized project personnel is prohibited without prior written consent from both parties.

Representations: Each signatory represents that they are authorized to report and accept the statements contained herein on behalf of their organization. Submission of this Weekly Review does not modify the underlying Statement of Work or contractual terms except as documented through formal change control processes.

Governing Law: This Weekly Review and any dispute arising from it shall be governed by the substantive laws applicable to the underlying project contract between the parties, without regard to conflict-of-law principles.

Certification

By signing below, each party certifies that the information provided in this Weekly Review is accurate to the best of their knowledge and that any items requiring formal change control will be submitted through the agreed change management process.

Client:

By:

Date:

Service Provider:

By:

Date:

What the Project Management Weekly Review Is

The Project Management Weekly Review is a standardized internal report used to summarize progress, risks, and decisions for active projects over a seven-day period. It condenses status updates, milestone progress, resource changes, issue logs, budget variances, and upcoming actions into a single, shareable document designed to keep sponsors and teams aligned and to support consistent decision-making across iterations.

Why a Weekly Review Matters for Project Control

A concise weekly review improves transparency, shortens feedback loops, and documents decisions for audit and continuity. It helps identify scope drift early, clarifies next steps, and creates a formal record useful for audits, stakeholder updates, and regulatory compliance where applicable.

Who Typically Prepares and Receives This Report

Project managers usually prepare the weekly review and distribute it to stakeholders, sponsors, and the delivery team.

Project managers and PMO leads prepare and maintain the report for consistency and governance.
Project sponsors and steering committees receive summaries for decision-making and budget oversight.
Functional leads and resource managers receive task-level items to action during the coming week.

Frequency and distribution are scaled to project size; small teams may use abbreviated reviews while large programs use the full template.

How to Complete a Weekly Review, Step by Step

Follow a short, repeatable process each week to keep the review consistent and actionable.

01

Gather inputs: Collect status updates, timesheets, risk logs, and budget variance reports.
02

Summarize status: Provide overall health, milestone progress, and percent complete.
03

List issues: Record open issues, owners, impact, and proposed mitigations.
04

Define next steps: Assign actions, owners, and target completion dates for the next week.

Required Data Elements at a Glance

Project ID: Unique identifier

Week Ending: MM/DD/YYYY

Report Author: Name and role

Version: Document revision

Signatory: Name and e-sign

Distribution List: Recipients

Common Preparation Pitfalls

Incomplete dates or inconsistent date ranges that make week-to-week comparisons unreliable and complicate audits.
Missing owners on actions or risks that result in items lingering without accountability and delays in resolution.
Overly long narrative updates that obscure key metrics; a concise executive summary improves stakeholder comprehension.
Failure to capture baseline or budget references, which prevents accurate variance analysis and weakens governance.

Risks if Reviews Are Incorrect or Missing

Contractual Risk: Missed deliverables

Financial Risk: Budget overruns

Regulatory Risk: Noncompliant reporting

Audit Risk: Incomplete records

Operational Risk: Unresolved blockers

Reputational Risk: Stakeholder loss

Typical Distribution and Approval Flow

A defined routing order and approval checkpoint ensures the review reaches decision-makers and creates a verifiable trail.

Prepare: PM compiles inputs and completes the template.
Review: Functional leads validate their sections.
Approve: Sponsor or governance board signs off.
Archive: Store the final signed copy in the project repository.

How to Configure a Digital Weekly Review Workflow

Set up a repeatable digital process that enforces required fields, routing, and retention before sending for signature.

Field	Configuration
Required Fields	Mark Project ID, Week Ending, and Signature required
Routing	Sequential approvers with conditional branching
Authentication	Email link or SMS code
Retention	Auto-archive signed PDF

Digital Signing and eSubmission Considerations

Choose an eSignature platform that supports required authentication, audit trails, and secure storage for compliance.

Authentication: Email, SMS, or KBA
Audit Trail: IP, timestamp, history
File Formats: PDF and DOCX

Ensure integrations exist with your document repository and project management tools to automate routing and retention.

Timing and Expected Turnaround

Define internal deadlines so recipients know when updates are due and when approvals must be completed for the reporting week.

Input Submission Deadline:

Team members submit updates by COB Friday each week.

PM Compilation Deadline:

PM finalizes report by Monday morning for distribution.

Sponsor Review Window:

Approvers have three business days to review and sign.

Escalation Cutoff:

Unresolved items escalate after five business days.

Archive Schedule:

Signed reviews archived weekly in the project repository.

Key Milestones in the Weekly Review Cycle

A repeatable milestone sequence reduces delays and clarifies when responsibility shifts during the week.

01

Collect Inputs

Team submit updates and timesheets by Friday COB.

02

Compile Report

PM aggregates inputs and prepares the draft on Monday.

03

Approval Routing

Send to approvers with a three-business-day deadline.

04

Finalize and Archive

Store the signed report and notify stakeholders.

eSignature Pricing and Feature Snapshot

Comparison of common eSignature plans and key capabilities relevant to signing and archiving weekly reviews. signNow appears first for parity in feature comparison.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/mo	$15/user/mo	$14/user/mo	$19/user/mo	$15/user/mo
Free Trial	7-day free trial	Varies by plan	Varies by plan	Varies by plan	Varies by plan
Bulk Send	Yes	Yes	Yes	Yes	No
Audit Trail	Yes	Yes	Yes	Yes	Yes
HIPAA Compliant	Yes	Yes	Yes	No	No

Frequently Asked Questions and Troubleshooting

Answers to common questions about legal validity, digital signing, storage, and correcting errors in a Project Management Weekly Review.

Need help? Contact support

Can this report be signed electronically?
Yes. Electronic signatures are legally valid under the ESIGN Act (15 U.S.C. ch. 96) and UETA in most states when intent, consent, attribution, and record retention are present.
Do I need a notarization or witness?
Generally no. A weekly status report typically does not require notarization or witnesses unless it contains a legal instrument that state law specifically requires notarized execution for.
What if a field has incorrect data after signing?
Create a corrected edition with a revision note, obtain signatures again, and retain both versions. Maintain an audit trail showing why and when changes were made.
Who should sign the weekly review?
Primary signers are the project manager and the sponsor or delegated approver. Other approvers may sign as required by internal governance rules.
How should final copies be stored securely?
Store signed PDFs in a secured repository with access controls, encryption at rest, and an audit trail; align retention with applicable federal and industry rules.
Can I withdraw or revoke a signed review?
Revocation is procedural: issue a corrective revision or formal rescission signed by authorized parties and preserve both original and revocation records for audit purposes.

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