Is an electronic signature legally binding?

Yes. The ESIGN Act (15 U.S.C. §7001) and UETA (adopted by most states) establish that electronic signatures are legally enforceable when intent, consent, attribution, and record retention are satisfied.

Do contracts need notarization to be valid?

Most commercial contracts do not require notarization. Notarization may be needed for specific filings or where state law or an exhibit requires it; remote online notarization (RON) depends on state rules.

Can I e-sign healthcare-related contract exhibits?

You may e-sign, but include a Business Associate Agreement and ensure the platform supports HIPAA protections (BAA required) and appropriate access controls.

How do I correct an executed contract?

Use a written amendment signed by all parties or a corrective side letter. Do not alter the executed original without mutual, documented consent.

Who must sign to bind a corporation?

An officer or authorized signatory with delegated authority must sign. Verify authority via board resolution or corporate records if needed.

How long should I keep the executed contract?

Retain for the contract term plus at least 3 years; extend retention where tax, SEC, or HIPAA rules apply as noted in the retention timeline section.

Electronic Signature
Templates
Project Management
Project Management Work Contract

Project Management Work Contract

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

PROJECT MANAGEMENT WORK CONTRACT

This Project Management Work Contract (the "Contract") is entered into as of by and between Client Name: and Service Provider Name: .

Project Identification

Project Title Project ID Client Contact (Name & Title) Client Address for Notices Service Provider Project Manager Service Provider Address for Notices

Recitals

WHEREAS, Client requires project management services for the project identified above; and WHEREAS, Service Provider has the skills, personnel and resources necessary to provide such services under the terms of this Contract. The parties therefore agree as follows.

Scope of Work

Detailed Scope of Work Out-of-Scope Items

Deliverables and Acceptance

The following deliverables will be provided by Service Provider and are subject to the Acceptance Procedure set forth below.

Deliverable 1 — Title Description Due Date Acceptance Criteria Deliverable 2 — Title Description Due Date Acceptance Criteria

Acceptance Procedure: Client shall review each deliverable within days of delivery. Deliverables that materially conform to the Acceptance Criteria shall be deemed accepted. Client will provide written notice of rejection specifying deficiencies; Service Provider shall remedy deficiencies at no additional cost where caused by Service Provider's failure to perform in accordance with the Scope of Work, subject to any Change Order described below.

Timeline & Milestones

Project Start Date Project End Date (Estimated) Milestone 1 — Description Milestone 1 Date Milestone 2 — Description Milestone 2 Date

Budget & Payment

Contract Value — Total

Billing Model: Fixed Fee Time & Materials

Payment Schedule / Milestone Payments

Invoices will be submitted in accordance with the Payment Schedule and are due within days of invoice receipt. Late payments shall accrue interest at the lesser of 1.5% per month or the maximum rate permitted by law.

Change Order Process

Any modification to the Scope of Work or Deliverables shall be effected only by written Change Order executed by authorized representatives of both parties. Change Orders shall describe the change, impact on schedule, and any adjustment to the Contract Value. No work outside the Scope of Work will be billable without a fully executed Change Order.

Change Order Approval Threshold (Amount) Change Order Submission Instructions

Confidentiality

Each party shall maintain the confidentiality of the other's Confidential Information and shall not disclose such information except to its employees, agents or subcontractors who have a need to know and are bound by confidentiality obligations no less protective than those in this Contract. Confidential Information does not include information that is or becomes public without breach by the receiving party, or that is rightfully received from a third party without restriction.

Intellectual Property & Work Product

Unless otherwise agreed in writing, all project deliverables created specifically for Client under this Contract shall be considered Work Product. Upon full payment, Service Provider assigns to Client all right, title and interest in such Work Product. Service Provider retains ownership of its pre-existing materials, tools, methodologies, and know-how and grants Client a non-exclusive license to use such materials only as incorporated in the deliverables.

Indemnification; Limitation of Liability

Each party shall indemnify and hold harmless the other from claims arising from its gross negligence or willful misconduct in performance of this Contract. Except for liability arising from gross negligence, willful misconduct, or breaches of confidentiality and intellectual property obligations, neither party shall be liable for consequential, incidental or special damages. The aggregate liability of either party shall not exceed the total fees paid under this Contract in the twelve (12) months preceding the claim.

Termination

Either party may terminate this Contract for material breach if the breaching party fails to cure within thirty (30) days after written notice specifying the breach. Upon termination for convenience by Client, Service Provider shall be paid for work performed through the effective date of termination and reasonable wind-down costs.

Force Majeure

Neither party shall be liable for delays or failures in performance caused by events beyond its reasonable control, including acts of God, strikes, shortages, epidemic, governmental actions, or interruption of utilities, provided that the affected party gives prompt written notice and takes commercially reasonable steps to resume performance.

Representations & Warranties

Each party represents that it has the authority to enter into this Contract and perform its obligations. Service Provider warrants that services will be performed in a professional and workmanlike manner consistent with prevailing industry standards for similar projects.

Governing Law

This Contract shall be governed by and construed in accordance with the laws of the state of , without regard to its conflicts of law principles.

Notices

All notices under this Contract shall be in writing and delivered to the addresses provided below.

Notice Address — Client Notice Address — Service Provider

Client Name:

Service Provider Name:

By:

Date:

What the Project Management Work Contract Covers

A Project Management Work Contract is a written agreement that defines the responsibilities, deliverables, schedule, payment terms, acceptance criteria, and governance for managing a discrete project. It identifies the contracting parties, the scope of project management services, milestones and deliverables, reporting cadence, change-order procedures, and termination rights. The contract allocates risk (insurance, indemnity, warranties), sets dispute-resolution methods, and may incorporate work statements, schedules, and pricing exhibits. Properly executed, it creates enforceable obligations and a clear basis for project control and payment.

Why a Clear Contract Matters for Project Outcomes

A well-drafted Project Management Work Contract reduces scope disputes, aligns expectations across stakeholders, clarifies payment and milestone triggers, and creates an auditable record for performance and compliance.

Who Typically Prepares and Signs This Contract

Multiple parties use this contract format to set responsibilities and control project delivery.

Clients and owners who require external project oversight and reporting.
Project management firms or contractors delivering schedule, cost, and quality control services.
Legal and procurement teams that approve commercial terms and risk allocation.

Parties named in the contract should have authority to bind their organization and be prepared to supply supporting documentation when requested.

Primary Signers and Their Roles

Client Representative

Typically a project sponsor, procurement manager, or authorized officer. Responsible for approving scope, releasing payments, and providing access to client assets or personnel as required by the contract.

Project Manager / Contractor

The individual or firm providing project management services. Obligated to deliver milestones, maintain schedules, submit status reports, and comply with contract performance and insurance requirements.

Essential Contract Sections to Include

A professional Project Management Work Contract should be structured to remove ambiguity, record obligations, and provide remedies; include standalone exhibits for schedules, payment, and change control.

Scope of Work

Define specific services, activities, and exclusions. Use measurable acceptance criteria and reference task-level deliverables to avoid later disputes about what is and is not included.

Deliverables & Milestones

List each deliverable, the acceptance process, and milestone dates tied to payments. Specify format of deliverables, required documentation, and approval windows.

Payment Terms

State rates, invoice schedule, retainage (if any), expense reimbursement rules, and late-payment interest. Clarify what triggers payment and any required supporting documentation.

Change Control

Describe how scope changes are requested, approved, priced, and scheduled. Include response timeframes and impact assessment requirements for cost and schedule.

Liability & Insurance

Allocate risk through indemnities, limits on liability, and required insurance coverages. Specify certificates of insurance and required policy limits.

Termination & Dispute Resolution

Detail termination for convenience and cause, notice and cure periods, and dispute pathways such as negotiation, mediation, or arbitration to limit litigation risk and cost.

Step-by-Step: Completing the Contract

Follow this sequence to draft, review, and sign a Project Management Work Contract in a controlled, auditable workflow.

01

Draft: Populate party data, scope, schedules, and payment terms; attach exhibits.
02

Review: Legal, procurement, and PM review for commercial and compliance risks.
03

Negotiate: Document agreed changes, update exhibits, and obtain approvals.
04

Execute: All authorized signers sign and date; distribute fully executed copies.

Typical Online Workflow Settings

Configure your digital workflow to match approval order, authentication level, and post-signature distribution needs.

Field	Configuration
Signing Order	Sequential or parallel signer order
Authentication	Email, SMS code, or advanced ID proofing
Notifications	Signer reminders and completion alerts
Retention	Automatic archival and audit-trail storage

Where to Send the Completed Contract

After execution, route the final signed contract to all stakeholders and archive it in a controlled repository for traceability.

Client Records: Deliver a signed PDF to the client project sponsor and contract repository.
Contractor Files: Store a copy in the contractor's document control system for delivery tracking.
Legal / Procurement: Provide finalized contract to legal and procurement for audit and vendor management.
Project Management Office: Register the agreement in the PMO repository and link to project baseline documents.

Digital Signing and Submission Considerations

Use an e-signature platform that supports audit trails, secure storage, and the authentication methods required by the parties.

Document Formats: PDF, DOCX, and other editable templates
Integrations: CRM, ERP, cloud storage integrations
Security: Encryption and detailed audit logs

Ensure the chosen platform meets any regulatory obligations (for example HIPAA for health-related projects) and preserves a reproducible audit trail.

Key Contract Dates and Deadlines to Set

Explicit dates reduce interpretation disputes; include clear deadlines for delivery, review, payment, and cure periods.

Effective Date:

Date when obligations begin; impacts notice periods and statute of limitations

Project Start Date:

When on-site or billable work may commence

Milestone Payment Dates:

Specific dates or acceptance-triggered payments tied to deliverables

Change Order Response Time:

Typical 5–10 business days to accept or reject change requests

Breach Cure Period:

Commonly 14–30 days to remedy a material breach before termination

Typical Processing Milestones from Draft to Mobilization

Use a milestone sequence to make responsibilities and timing visible during negotiation and execution.

01

Drafting

Author prepares the initial contract and exhibits for review

02

Internal Review

Legal, procurement, and PMO review terms and risks

03

Execution

Authorized signers execute and date the agreement

04

Project Mobilization

Onboarding, scheduling, and resource allocation begin after execution

How This Contract Differs from Similar Documents

Compare the Project Management Work Contract with related contract types to pick the right document for the engagement.

Document	Typical Use
Project Management Work Contract	comprehensive project control
Master Services Agreement	framework commercial terms
Statement of Work	task-level deliverables only
Purchase Order	single procurement transaction

eSignature Vendor Pricing and Feature Snapshot

Compare starting prices and basic feature availability for common eSignature providers. Pricing reflects common annual plan figures where available.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/mo	$15/user/mo	$14/user/mo	$19/user/mo	$15/user/mo
Free Trial	Yes, 7-day free trial	Varies by vendor	Varies by vendor	Varies by vendor	Varies by vendor
Bulk Send	Yes	Yes	Yes	Yes	No
Audit Trail	Yes	Yes	Yes	Yes	Yes
HIPAA Compliant	Yes	Yes	Yes	No	No
Envelope Cap	No envelope cap	100 envelopes/user/year	Varies by plan	Varies by plan	Varies by plan

Frequently Asked Questions about Project Management Work Contracts

Answers to common legal, execution, and storage questions for Project Management Work Contracts.

Need help? Contact support

Is an electronic signature legally binding?
Yes. The ESIGN Act (15 U.S.C. §7001) and UETA (adopted by most states) establish that electronic signatures are legally enforceable when intent, consent, attribution, and record retention are satisfied.
Do contracts need notarization to be valid?
Most commercial contracts do not require notarization. Notarization may be needed for specific filings or where state law or an exhibit requires it; remote online notarization (RON) depends on state rules.
Can I e-sign healthcare-related contract exhibits?
You may e-sign, but include a Business Associate Agreement and ensure the platform supports HIPAA protections (BAA required) and appropriate access controls.
How do I correct an executed contract?
Use a written amendment signed by all parties or a corrective side letter. Do not alter the executed original without mutual, documented consent.
Who must sign to bind a corporation?
An officer or authorized signatory with delegated authority must sign. Verify authority via board resolution or corporate records if needed.
How long should I keep the executed contract?
Retain for the contract term plus at least 3 years; extend retention where tax, SEC, or HIPAA rules apply as noted in the retention timeline section.

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