Project Mapping RFQ

PROJECT MAPPING RFQ

Client Name:     Contractor Name:

RFQ Reference Number:     RFQ Issue Date: Month Day Year

RECITALS

WHEREAS, Client desires to obtain proposals and competitive quotations for professional project mapping services for the project identified hereunder; and

WHEREAS, Contractor represents that it possesses the expertise, personnel, licenses, and equipment necessary to perform the mapping services requested and is willing to provide a quotation under the terms set forth in this RFQ; and

WHEREAS, the parties intend that the selected quotation, when accepted by Client, will form the basis of a binding agreement incorporating the substantive terms contained herein.

PROJECT IDENTIFICATION

SCOPE OF WORK

The Contractor shall provide professional project mapping services as described below. Contractor shall perform all work in a professional and workmanlike manner, consistent with industry standards and applicable law.

PAYMENT TERMS

Total Fixed Price (if applicable):

Invoices shall be submitted to Client in accordance with the schedule above. Client will pay undisputed invoices within days of receipt. Payment shall be made in lawful funds and shall be paid to Contractor at the remittance address designated in Contractor's quotation.

Late Payment Charge: Any undisputed amount not paid within the period stated above shall bear interest at the lesser of 1.5% per month or the maximum rate permitted by law, plus Contractor's reasonable collection costs.

TERM AND TERMINATION

Term Commencement Date: Month Day Year .

Termination Date (anticipated completion): Month Day Year .

Either party may terminate this agreement for cause upon written notice if the other party materially breaches any obligation and fails to cure such breach within days after receipt of written notice. Either party may terminate for convenience upon days' prior written notice; in such case Client shall pay Contractor for all work performed to the effective date of termination and for any non-cancellable commitments incurred.

CONFIDENTIALITY

For purposes of this RFQ and any resulting agreement, "Confidential Information" means non-public information disclosed by one party to the other that, if in written or tangible form, is marked confidential or, if disclosed orally, is designated as confidential at the time of disclosure and reduced to writing within 30 days. Each party shall hold Confidential Information in strict confidence, shall not disclose it to any third party except as required to perform the services, and shall use it solely for the performance of obligations under this RFQ or any resulting agreement.

The obligations of confidentiality shall survive termination for a period of years, except with respect to trade secrets which shall remain protected for so long as they constitute trade secrets under applicable law.

INTELLECTUAL PROPERTY; DATA RIGHTS

Unless otherwise agreed in writing, Contractor grants Client a perpetual, nonexclusive, worldwide license to use the final mapping deliverables for Client's internal business purposes. Contractor retains ownership of Contractor's pre-existing tools, methodologies, and raw working files; Client shall receive final deliverable files and a license to use such deliverables as provided herein. Any third-party data licensing fees shall be invoiced separately and are the responsibility of Client if required for the agreed deliverables.

LIABILITY AND INSURANCE

Each party's liability to the other for any claim arising out of or relating to this RFQ or any resulting agreement shall be limited to direct damages and shall not exceed the total amounts paid or payable under the applicable statement of work, except for damages arising from willful misconduct or gross negligence. Contractor shall maintain industry-standard professional liability and commercial general liability insurance in amounts sufficient for the services and shall provide certificates upon request.

GOVERNING LAW

This RFQ and any contract resulting from Client's acceptance of a quotation shall be governed by and construed in accordance with the laws of the State of without regard to its choice-of-law principles.

ENTIRE AGREEMENT

The terms contained in this RFQ, together with any accepted quotation and mutually executed statement of work, constitute the entire agreement between the parties with respect to the subject matter hereof and supersede all prior or contemporaneous understandings, proposals, or agreements, whether written or oral. Any modification or waiver must be in writing and signed by authorized representatives of both parties.

QUOTATION SUBMISSION AND ACCEPTANCE

Month Day Year

REPRESENTATIONS AND WARRANTIES

Each party represents and warrants that it has the full corporate authority to enter into this RFQ and any resulting agreement and that performance will not violate any other agreement. Contractor warrants that the services will be performed in a professional manner in accordance with generally accepted industry practices.

SIGNATURES

By signing below, each party acknowledges and agrees that submission of a quotation and Client's subsequent acceptance shall create a binding agreement governed by the terms set forth herein and any mutually agreed statement of work.

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