Project Meeting Checklist

PROJECT MEETING CHECKLIST

Parties and Recitals

Client Name:     Contractor Name:

WHEREAS, the Client and the Contractor are parties to one or more underlying agreements governing the provision of professional services and deliverables; and

WHEREAS, the parties require systematic documentation of project meetings, decisions, action items, and risks to preserve contractual intent, enable timely performance, and establish accountability; and

WHEREAS, this Project Meeting Checklist (the "Checklist") is intended to record meeting outcomes and to be incorporated by reference into any controlling statement of work or agreement between the parties to the extent set out below.

Meeting Details

Meeting Date:     Location:

Agenda and Objectives

Checklist Items

  Attendance recorded and delivered to distribution list

  Agenda reviewed and approved by attendees

  Meeting minutes assignment recorded (scribe assigned)

  Action items recorded with assignees and due dates

  New risks/issues logged and mitigation owner assigned

Decisions and Notes

Action Items

Action Item 1

Assigned To:    Due Date:

Action Item 2

Assigned To:    Due Date:

Risks and Issues

Scope of Work

Use this field to record any agreed changes or clarifications to the scope that arise from the meeting. All scope changes recorded here are subject to the parties' change control and approval provisions in the controlling agreement.

Payment Terms (If Applicable)

Where the meeting results in agreed deliverables or change orders that affect compensation, the following payment terms shall apply unless superseded by a written amendment to the controlling agreement.

Agreed Amount: $    Payment Schedule:

Late Payment Fee (if past due):

Term and Termination

Start Date:

End Date:

Termination Notice Period:

Either party may terminate in accordance with the notice period set forth above; termination shall not relieve either party of obligations accrued prior to effective termination, including payment, confidentiality, and completion of assigned action items unless otherwise agreed in writing.

Confidentiality

All information designated as confidential during the meeting or recorded in this Checklist shall be treated as Confidential Information under the controlling agreement. Each party shall use such information solely for the purposes of performance under the applicable agreement and shall not disclose it except as permitted by the controlling agreement or by law.

  The undersigned acknowledge and agree to the confidentiality obligations stated above.

Governing Law and Entire Agreement

Governing Law: The validity, interpretation and enforcement of this Checklist shall be governed by the laws of the state or jurisdiction of , without regard to its conflicts of law principles.

Entire Agreement: This Checklist, together with any referenced change orders and the controlling agreement, constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior discussions and understandings with respect to the same. No modification shall be effective unless in writing and signed by authorized representatives of both parties.

Next Meeting

Proposed Next Meeting Date:

Certification

By signing below, each signatory certifies that they are an authorized representative of the party identified, that the information recorded in this Checklist is accurate to the best of their knowledge, and that any commitments made during the meeting that affect scope, schedule, or payment will be processed in accordance with the parties' governing agreement and change control procedures.

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