Can this form be signed electronically?

Yes. Electronic signatures are legally enforceable under the ESIGN Act (15 U.S.C. ch. 96) and UETA where adopted; ensure intent, consent, attribution, and reproducible record retention to meet validity requirements.

When is notarization required?

Notarization is not usually required for administrative revision forms, but verify contract language and state law. If the contract or regulation calls for notarization, follow the applicable notary rules or remote online notarization procedures.

What if the name on the form differs from contract names?

A name mismatch can delay processing or lead to questions about authorization. Correct names to match official contract or ID records and attach evidence of name variations or delegations to prevent rejection.

How long must signed revisions be kept?

Follow federal baselines: retain relevant financial records for at least three years (IRC §6501(a)); HIPAA-covered records require six years (45 CFR §164.530(j)). Industry or state rules may require longer retention.

Can a size revision change contract value?

Yes. Material changes to project size frequently affect price or scope. Document financial impacts clearly and follow contract change-order procedures to obtain required approvals and avoid breach claims.

How do I correct an already-submitted revision?

Do not overwrite the original signed file. Create a new revision entry that references the original form, explain the correction, attach supporting evidence, obtain required approvals, and preserve both versions for audit.

Electronic Signature
Templates
Miscellaneous
Project Size Revision Form

Project Size Revision Form

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

PROJECT SIZE REVISION AGREEMENT

Project Name: Project Number:

RECITALS

WHEREAS, Client Name: (the "Client") and Contractor Name: (the "Contractor") entered a contract for the Project identified above;

WHEREAS, the parties wish to document a revision to the project size, associated cost and schedule impacts, and related terms and conditions; and

WHEREAS, this Agreement memorializes the agreed revision to the contract scope and supersedes any inconsistent prior communications or informal approvals concerning the revision.

REVISION SUMMARY

Original Contract Size:

Revised Contract Size:

Nature of Change: Size Increase Size Decrease Reclassification of scope

Effective Date of Revision: Change Order No.:

SCOPE OF WORK

Revised Scope Description

PAYMENT TERMS

Agreed Price for Revision:

Payment Schedule / Method

Late Payment Fee: Retainage Impact (if any):

SCHEDULE IMPACT

Anticipated Schedule Impact (calendar days):

Mitigation Measures / Revised Milestones

TERM AND TERMINATION

Revision Term Start Date: Revision Term End Date (if applicable):

Either party may terminate this revision for material breach after providing written notice and an opportunity to cure for days. Termination of the underlying contract is subject to the contract's termination provisions; this revision does not modify unrelated termination rights except as expressly stated.

CONFIDENTIALITY

Each party shall keep confidential all non-public technical, financial and commercial information disclosed in connection with this revision. Confidential information shall not be disclosed except to employees, consultants or subcontractors who have a need to know and who are bound by confidentiality obligations at least as protective as those set forth herein. Confidentiality obligations shall survive for years after the Effective Date.

REPRESENTATIONS AND WARRANTIES

Each party represents that it has authority to enter this Agreement, that execution of this revision will not violate any other agreement, and that the information it provides in support of the revision is, to the best of its knowledge, true and complete. The Contractor warrants that work performed pursuant to this revision will conform to applicable standards and the contract documents.

GOVERNING LAW

This Agreement shall be governed by and construed in accordance with the laws of the state of without regard to conflicts of law principles.

ENTIRE AGREEMENT

This document, together with the underlying contract and any referenced change orders when executed, constitutes the entire agreement between the parties with respect to the subject matter herein and supersedes any prior oral or written statements or agreements related to this project size revision. No amendment shall be effective unless in writing and signed by authorized representatives of both parties.

ADDITIONAL PROVISIONS

Attachments / Supporting Documents Approvals

Project Manager Approval: Date:

Contract Administrator Approval: Date:

Client / Owner

Party Label:

By:

Date:

Contractor / Provider

Party Label:

By:

Date:

What the Project Size Revision Form Is and Why It Exists

The Project Size Revision Form is a standardized document used to update the estimated or contracted scale of a project, including changes to scope, square footage, budgetary size metrics, or personnel counts. Organizations use it to record revised measurements, attach supporting calculations, and create an auditable trail for approvals. The form typically identifies the project, lists the original size figures, states the proposed revisions with rationale, and captures approvals from authorized parties. It functions as the official record for contract amendments, budget adjustments, and regulatory reporting.

Why a Formal Revision Form Matters

A Project Size Revision Form centralizes change records, clarifies impacts on cost and schedule, and documents approval authority. It reduces disputes by attaching calculations and signatures, supports compliance with contract terms and reporting requirements, and creates a clear audit trail for stakeholders.

Who Prepares, Reviews, and Signs These Revisions

Common users who prepare or approve this form include internal project managers, contract administrators, and external owners.

Project managers responsible for tracking scope, cost, schedule, and internal approvals across phases.
Contract administrators who verify revisions against contract terms, billing, and change order policy.
Owners, lenders, or regulators reviewing material scope changes, financing impacts, and compliance documentation.

Include the appropriate distribution list and signature authorities when submitting to ensure timely review and approval.

Core Sections to Include on a Professional Revision Form

Essential sections of a professional Project Size Revision Form organize identification, baseline figures, proposed changes, justification, approvals, and change-tracking metadata.

Project ID

Include project name, unique identifier, location, and primary contact. Accurate identification prevents misrouting and ensures revision associates with the correct contract and budget line.

Original Size

Record original size metrics (e.g., square footage, headcount, budgeted units) and reference source documents or contract exhibits to allow side-by-side comparisons and auditability.

Revised Size

Provide revised figures with precise units and calculation methodology. Show incremental and cumulative differences and, where applicable, include supporting spreadsheets or measurement reports.

Reason/Rationale

Explain cause of change — design revision, site condition, client request, or regulatory requirement — with references to supporting evidence and dates.

Financial Impact

Quantify cost adjustments, contingency use, change-order estimates, and funding source changes; include line-item breakdowns when material to contract value.

Approval Signatures

Designate required signatories, their roles, and the date of approval. Capture electronic signatures or notarization where the contract or jurisdiction requires.

Step-by-Step: Complete and Route the Revision Form

Follow these steps to complete and route the Project Size Revision Form for approval and recordkeeping.

01

Identify Change: Confirm affected metrics and reference original figures to establish the scope of revision.
02

Calculate Revision: Document methodology, show calculations, and attach supporting files or surveyor reports.
03

Prepare Form: Populate fields, include rationale, and attach exhibits to substantiate the new figures.
04

Obtain Approvals: Send to required signers and record electronic signatures and approval dates.

Configuring Online Forms and Routing Rules

Configure online form fields, validation rules, and approval routing to streamline submissions and ensure data consistency.

Field	Configuration
Auto-populate Project Identifier Field	Use template mapping to prefill from your project database to reduce manual entry errors.
Conditional Display for Revised Metrics	Show revision fields only when a 'size change' flag is selected to simplify the form.
Validation Rules for Numeric Fields	Require numeric input only, enforce unit selection, and set min/max sensible ranges.
Approval Routing and Notifications	Route by role with escalation; notify reviewers via email or SMS for timely approvals.

Where to Send Completed Revision Forms

Typical submission destinations and routing steps for completed Project Size Revision Forms are listed below.

Internal PMO: Submit to the Project Management Office for logging, version control, and project record updates.
Finance Department: Send financial impact sections to finance for budget adjustment and cost-accounting updates.
Contract Administrator: Route to contract admin for change-order processing, amendments, and contract records update.
External Stakeholders: Provide copies to owner, lender, or regulator when the contract or law requires external notice.

Digital Signing and eSubmission Considerations

Digital submission and eSignature options let you collect signatures, capture timestamps and IP addresses, and secure an audit trail for each revision.

File Formats: PDF and Word DOCX supported
Authentication Options: Email, SMS OTP, or ID verification
Integrations: Connect to NetSuite, Salesforce, Procore

Required Data Elements and Short Field Checklist

Project Identifier: Name, unique ID code, and site address

Original Size Data: Baseline metrics with exact units

Revised Measurements: Updated metrics with calculations included

Effective Date: Use MM/DD/YYYY date format

Supporting Docs: Attach spreadsheets, measurement reports, photos

Approvals: Signed names, titles, and dates

Common Preparation Mistakes to Avoid

Entering inconsistent units (for example, mixing square feet and meters) without conversion leads to calculation errors and approval rejection.
Omitting supporting calculations or measurement source documents causes reviewers to request additional evidence, delaying approval.
Failing to route to required approvers or using unauthorized signers can invalidate the revision under contract terms.
Using unclear rationale or vague descriptions reduces defensibility in disputes, increases audit scrutiny, and prolongs resolution time.

Consequences of an Incorrect or Incomplete Revision Form

Contractual Breach: May trigger penalties or liability

Payment Delays: Funding holds or invoice rejection

Regulatory Noncompliance: Permit issues or fines

Tax Reporting Impact: Affects reporting and deductions

Dispute Risk: Increases litigation or arbitration

Invalid Authorization: Signatures lacking authority may void change

Typical Timelines and Response Expectations

Typical timelines depend on contract terms; set internal SLAs for submission, review, approval, and execution to avoid downstream delays.

Submit on Discovery:

File form immediately after change identification

Internal Review SLA:

10 business days for PM and documentation review

Finance Review Period:

Up to 15 business days for cost analysis

Contract Amendment Effective Date:

Effective upon all required approvals and signatures

Record Retention Start:

Retention begins from effective date of revision

Practical Tips to Reduce Errors and Accelerate Approval

These accuracy and workflow tips help prevent delays and strengthen the audit trail for Project Size Revision Forms.

Verify Measurement Methodology and Units Used

Confirm the measurement standard (for example, ANSI or RSMeans) and units before entering data. Include calculation steps or reference measurement reports so reviewers can reproduce the revised figure without contacting the originator.

Always Attach Source Documents and Calculation Spreadsheets

Include raw measurement data, surveyor certificates, spreadsheets with formulas, and photo evidence. Well-labeled attachments reduce back-and-forth, speed approvals, and provide defensible support for budgetary or permit changes.

Confirm Signer Authority and Delegation Limits

Check contract delegations to ensure signers have authority for the revision's financial threshold. Maintain a signature roster and retain evidence of delegated authority to avoid later disputes.

Maintain Version Control and Preserve Audit Logs

Assign revision numbers, retain prior versions, and capture audit metadata (timestamp, signer identity, IP). Store signed forms in a DMS with access controls to maintain integrity and meet retention obligations.

eSignature Pricing and Feature Comparison for Processing Revisions

Compare common vendor pricing and feature criteria relevant to preparing and signing Project Size Revision Forms. signNow is listed first for direct comparison.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/mo	$15/user/mo	$14/user/mo	$19/user/mo	$15/user/mo
Free Trial	7-day free trial	Varies by vendor	Varies by vendor	Varies by vendor	Varies by vendor
Bulk Send	Yes	Yes	Yes	Yes	No
Audit Trail	Yes	Yes	Yes	Yes	Yes
HIPAA Compliant	Yes	Yes	Yes	No	No
Envelope Cap	No cap	100 envelopes/user/year	No cap	No cap	No cap

Frequently Asked Questions and Practical Answers

Answers to frequent questions about completing, authorizing, and storing Project Size Revision Forms to reduce errors and processing delays.

Need help? Contact support

Can this form be signed electronically?
Yes. Electronic signatures are legally enforceable under the ESIGN Act (15 U.S.C. ch. 96) and UETA where adopted; ensure intent, consent, attribution, and reproducible record retention to meet validity requirements.
When is notarization required?
Notarization is not usually required for administrative revision forms, but verify contract language and state law. If the contract or regulation calls for notarization, follow the applicable notary rules or remote online notarization procedures.
What if the name on the form differs from contract names?
A name mismatch can delay processing or lead to questions about authorization. Correct names to match official contract or ID records and attach evidence of name variations or delegations to prevent rejection.
How long must signed revisions be kept?
Follow federal baselines: retain relevant financial records for at least three years (IRC §6501(a)); HIPAA-covered records require six years (45 CFR §164.530(j)). Industry or state rules may require longer retention.
Can a size revision change contract value?
Yes. Material changes to project size frequently affect price or scope. Document financial impacts clearly and follow contract change-order procedures to obtain required approvals and avoid breach claims.
How do I correct an already-submitted revision?
Do not overwrite the original signed file. Create a new revision entry that references the original form, explain the correction, attach supporting evidence, obtain required approvals, and preserve both versions for audit.

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