Are electronic signatures legally valid?

Yes. Electronic signatures meet legal validity in the U.S. under the ESIGN Act (15 U.S.C. ch. 96) and state UETA statutes where adopted, provided intent, consent, attribution, and record retention requirements are satisfied.

When is notarization required?

Notarization is generally not required for commercial contracts, but local rules or specific transaction types may require notarization or witnesses; check state law and the agreement's stipulated formalities.

Who may sign on behalf of a company?

An authorized officer or a person with written delegated authority may sign. Confirm authority in corporate resolutions, bylaws, or a power of attorney to avoid later disputes.

How can I correct a signed agreement?

Corrections after signature require mutual written amendment or a signed addendum by all parties. Minor clerical fixes may be addressed with a countersigned amendment or corrected re-execution.

Can I revoke or cancel after signing?

Revocation depends on contract terms; some agreements include termination-for-convenience clauses, while others permit termination only for breach. Review termination clauses and notice requirements carefully.

How should I store signed copies securely?

Retain signed originals or certified electronic copies with audit trails, store them in encrypted repositories, and follow regulatory retention rules applicable to your industry and jurisdiction.

Electronic Signature
Templates
Miscellaneous
Project Solutions Agreement

Project Solutions Agreement

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

PROJECT SOLUTIONS AGREEMENT

This Project Solutions Agreement ("Agreement") is made and entered into as of , (the "Effective Date"), by and between the parties set forth below.

Parties

Client Name: Client Address: Service Provider Name: Service Provider Address:

WHEREAS

WHEREAS, Client desires to engage Service Provider to perform certain professional services and deliverables described herein for the project titled (the "Project"); and

WHEREAS, Service Provider has represented that it possesses the necessary expertise, personnel and resources to perform the Project and is willing to perform such services under the terms and conditions of this Agreement.

NOW, THEREFORE, in consideration of the mutual covenants and promises contained herein, the parties agree as follows.

Scope of Work

Scope of Services and Deliverables: Primary Project Contact (Client): Primary Project Contact (Provider):

Milestones and Schedule

Milestone 1 — Deliverable: Due Date:

Milestone 2 — Deliverable: Due Date:

Milestone 3 — Deliverable: Due Date:

Payment Terms

Total Project Fee: Payment Schedule (installments, milestones, or hourly basis): Deposit or Initial Payment (if any): Invoices and Payment Terms: Late Payment Fee:

Term and Termination

Contract Start Date: Contract End Date (if any):

Either party may terminate this Agreement for convenience upon written notice to the other party at least prior to the proposed termination date. Either party may terminate immediately for material breach that remains uncured for a period of thirty (30) days after written notice of such breach.

Confidentiality

Each party shall maintain in confidence and shall not disclose to any third party any Confidential Information of the other party received in connection with this Agreement. "Confidential Information" means non-public business, technical and financial information disclosed in any form, whether oral, written, electronic or other, that is identified as confidential or that reasonably should be understood to be confidential given the nature of the information and the circumstances of disclosure.

Confidential Information shall not include information that: (a) is or becomes publicly available through no fault of the receiving party; (b) was lawfully in the receiving party's possession prior to disclosure; (c) is rightfully received from a third party without breach of any obligation of confidentiality; or (d) is independently developed without use of the disclosing party's Confidential Information. Upon termination, the receiving party shall return or destroy Confidential Information as directed by the disclosing party.

Representations; Limitation of Liability

Each party represents that it has the full corporate or organizational authority to enter into this Agreement. Service Provider warrants that the services will be performed in a professional and workmanlike manner consistent with industry standards. EXCEPT FOR WILLFUL MISCONDUCT OR GROSS NEGLIGENCE, NEITHER PARTY SHALL BE LIABLE FOR INDIRECT, INCIDENTAL, CONSEQUENTIAL OR PUNITIVE DAMAGES. THE TOTAL LIABILITY OF EITHER PARTY ARISING FROM OR RELATING TO THIS AGREEMENT SHALL NOT EXCEED THE AMOUNTS PAID OR PAYABLE BY CLIENT TO SERVICE PROVIDER UNDER THIS AGREEMENT.

Governing Law; Dispute Resolution

This Agreement shall be governed by and construed in accordance with the laws of the State of without regard to its principles of conflicts of law. The parties agree to negotiate in good faith to resolve disputes, and if unresolved, disputes shall be subject to binding arbitration in the county of the governing state unless otherwise mutually agreed.

Entire Agreement

This Agreement, including all appendices and exhibits expressly incorporated herein, constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior and contemporaneous agreements, proposals, representations and understandings, whether written or oral. Any amendment or modification must be in writing and executed by authorized representatives of both parties.

Miscellaneous

Neither party may assign its rights or delegate its obligations under this Agreement without the prior written consent of the other party, except to an affiliate or successor in connection with a merger or sale of substantially all assets. Notices shall be in writing and delivered to the addresses set forth above.

Client:

By:

Date:

Service Provider:

By:

Date:

What a Project Solutions Agreement Covers

A Project Solutions Agreement is a bilateral contract that defines the services, deliverables, timeline, payment terms, acceptance criteria, intellectual property rights, warranties, liability allocation, change-order procedures, and termination conditions for a discrete project. It typically includes exhibits such as project schedules, technical specifications, and pricing appendices. Well-drafted agreements reduce ambiguity between parties, provide a basis for remedies if terms are breached, and can incorporate electronic signature and record-retention provisions to support enforceability under federal and state e-signature laws.

Why a Clear Project Solutions Agreement Matters

A precise agreement aligns expectations, limits scope creep, defines payment milestones, and assigns risk, reducing disputes and enabling reliable project delivery. It also documents authorization, supports audits, and — when executed electronically with proper controls — meets U.S. e-signature standards under ESIGN and applicable state law.

Who Typically Prepares and Signs This Agreement

Project managers, procurement officers, outside counsel, and vendor account leads commonly prepare and review these agreements before execution.

Project managers and PMOs responsible for deliverables, timelines, and acceptance criteria.
Procurement and purchasing teams that approve payment terms and vendor onboarding.
Legal counsel or contract managers who negotiate risk allocation and IP clauses.

Final signatures are usually provided by authorized business officers or delegated signatories with written signing authority recorded in corporate governance documents.

Core Sections to Include for a Professional Agreement

Include these essential sections to make the agreement operable, measurable, and enforceable across the project lifecycle.

Scope & Deliverables

Describe work in measurable terms, list deliverables, attach schedules and acceptance tests to avoid disputes over incomplete or out-of-scope items.

Payment Terms

Specify fees, invoicing cadence, retainers, milestones, and remedies for late payment, including whether payment is net 30, net 45, or milestone-based.

Change Orders

Define the process for scope changes, estimated cost adjustments, approval authorities, and time extensions to prevent informal scope creep.

Acceptance Criteria

Set objective tests, review windows, and remediation steps for rejected deliverables so acceptance and final payment are clearly tied to measurable outcomes.

IP & Licensing

Allocate ownership or license rights for deliverables, specify work-for-hire or assignment language, and address third-party component obligations.

Liability & Indemnity

Cap damages where appropriate, state exceptions such as willful misconduct, and include indemnities for third-party claims to clarify financial exposure.

Required Information and Key Fields

Party Legal Names: Exact corporate or individual legal name

Effective Date: MM/DD/YYYY start date

Scope Summary: Concise work description

Payment Schedule: Milestones and amounts

Deliverable List: Named artifacts and due dates

Signature Block: Authorized signer name and date

Step-by-Step: Complete the Agreement

Follow these steps to prepare, review, and execute a compliant Project Solutions Agreement.

01

Draft: Assemble scope, schedule, and commercial terms in one document.
02

Negotiate: Confirm payment, IP, and liability language with stakeholders.
03

Authorize: Obtain internal approvals and confirm signer authority.
04

Execute: Collect signatures, record dates, and distribute final copies.

How to Configure an Online Completion Workflow

Set these fields when you prepare the document for electronic completion and signing.

Field	Configuration
Upload Document	PDF or DOCX preferred for fidelity
Add Fields	Signature, initials, dates, text boxes
Authentication	Email link, SMS code, or KBA
Routing Order	Sequential or parallel signer flow

Where to Send and How Execution Proceeds

A typical routing path ensures each party receives and returns the agreement in order.

Upload: Sender uploads final draft with attachments
Assign Signers: Add signers and set signing order
Signer Action: Each signer authenticates and applies signature
Archive: Store signed copy and audit trail

Platform and File Requirements for eSigning

Use a secure e-signature platform that supports standard file types and preserves an audit trail for enforceability.

Integrations: Salesforce, NetSuite, Google Workspace supported
File Types: PDF and DOCX retain formatting
Auth Methods: Email, SMS, knowledge-based options

Typical Timelines and Contract Deadlines

Define explicit dates and review windows so obligations and remedies are time-bound and enforceable.

Effective Date:

Start date in MM/DD/YYYY format

Payment Milestones:

Example: Net 30 from invoice date

Deliverable Due Dates:

List calendar or business days for each deliverable

Acceptance Period:

Typically 10–30 business days for review

Dispute Notice Window:

Require written notice within 30 days

Common Mistakes to Avoid When Preparing This Agreement

Using vague scope language that invites differing interpretations and disputes over deliverables.
Failing to define a formal change-order process, which leads to unapproved work and billing disagreements.
Allowing unauthorized signers to execute the agreement without verifying corporate signing authority or delegation.
Overlooking acceptance criteria and testing procedures, causing disagreement on whether work meets contractual standards.

Penalties and Risks of an Incomplete or Incorrect Agreement

Delay Damages: Liquidated damages or cost recovery

Withholding Payments: Client may withhold invoiced amounts

Termination Risk: Contract may be ended for cause

IP Disputes: Unauthorized use or ownership claims

Tax Reporting: Incorrect records can trigger IRS penalties

Regulatory Exposure: HIPAA or sector noncompliance fines

How This Agreement Compares to Related Documents

Use the table to distinguish the Project Solutions Agreement from commonly confused contract types.

Document Type	Project Solutions Agreement	Statement of Work	Master Services Agreement	Purchase Order
Primary Purpose	defines project terms	details tasks	governance framework	order goods/services
Typical Length	moderate, project-focused	short, task-focused	long, multi-project	short, commercial
Change Process	formal change orders	may reference agreement	centralized by msa	po amendment
Use Case	single project delivery	specific deliverable lists	ongoing services	transactional purchases

eSignature Vendor Pricing and Feature Snapshot

Compare typical starting prices and core features for commonly used e-signature providers; columns list each vendor for quick reference without publishing plan-level nuances.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/mo	$15/user/mo	$14/user/mo	$19/user/mo	$15/user/mo
Free Trial	7-day free trial, no card	Varies by plan	Varies by plan	Varies by plan	Varies by plan
Bulk Send	Yes (Business Premium)	Yes	Yes	Yes	No
Audit Trail	Yes	Yes	Yes	Yes	Yes
HIPAA Compliant	Yes (BAA available)	Yes	Yes	No	No

Real-World Examples of Project Agreements in Use

Two condensed case narratives illustrate how organizations apply a Project Solutions Agreement to control scope and speed execution.

Optica Ventures — COO

Optica standardized project agreements to reduce turnaround and increase clarity for customers.

The interface is simple and easy-to-use for our team; more importantly, it is just as easy for our customers.
Standardization reduced negotiation time and improved customer experience by ensuring deliverables and acceptance tests were documented before work began, which decreased disputes.

Martin Properties — Founder

A small firm moved lease-related project work online to improve compliance and speed.

I can process and execute all of these documents online with 100% compliance and built-in security.
Moving to an electronic workflow enabled faster execution, consistent recordkeeping, and simplified distribution to stakeholders across mobile and desktop devices.

Frequently Asked Questions About Project Solutions Agreements

Answers to common execution, enforceability, and correction questions for people preparing or signing a Project Solutions Agreement.

Need help? Contact support

Are electronic signatures legally valid?
Yes. Electronic signatures meet legal validity in the U.S. under the ESIGN Act (15 U.S.C. ch. 96) and state UETA statutes where adopted, provided intent, consent, attribution, and record retention requirements are satisfied.
When is notarization required?
Notarization is generally not required for commercial contracts, but local rules or specific transaction types may require notarization or witnesses; check state law and the agreement's stipulated formalities.
Who may sign on behalf of a company?
An authorized officer or a person with written delegated authority may sign. Confirm authority in corporate resolutions, bylaws, or a power of attorney to avoid later disputes.
How can I correct a signed agreement?
Corrections after signature require mutual written amendment or a signed addendum by all parties. Minor clerical fixes may be addressed with a countersigned amendment or corrected re-execution.
Can I revoke or cancel after signing?
Revocation depends on contract terms; some agreements include termination-for-convenience clauses, while others permit termination only for breach. Review termination clauses and notice requirements carefully.
How should I store signed copies securely?
Retain signed originals or certified electronic copies with audit trails, store them in encrypted repositories, and follow regulatory retention rules applicable to your industry and jurisdiction.

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