Artwork Proof
Include file type, color profile, DPI, trim/safe areas, and a declared approval checkbox so production begins only after explicit sign-off.
A professional form reduces errors, documents approvals, and speeds production by codifying artwork, materials, mounting, and permitting details so vendors and installers work from the same specifications.
The form is completed by marketing, facilities, or procurement staff coordinating with vendors and installers; signatures document approvals and budget authority.
Clear role separation on the form (requester, approver, installer) reduces disputes and speeds order fulfillment.
Include file type, color profile, DPI, trim/safe areas, and a declared approval checkbox so production begins only after explicit sign-off.
Specify finished height and width, flag curve or straight style, and orientation so the vendor supplies the exact template for cutting and sewing.
Record fabric type (e.g., polyester knit), UV coating, hem and stitching details, and whether double-sided printing is required.
Note cross-base, ground spike, wall bracket, or weighted base plus any required pole diameter to ensure compatibility.
State exact quantity, per-unit cost if known, and the requested ship or install date to align production scheduling.
Document installation address, municipal permit ID if obtained, any site restrictions, and contact details for the installer.
| Field | Configuration |
|---|---|
| Artwork | PDF or EPS required, 300 DPI minimum |
| Size | Options: 2.5ft | 3.5ft | 5ft |
| Mount | Dropdown: ground spike | cross base | wall bracket |
| Delivery | Select standard or expedited shipping |
Use common file types and platform connectors so approvals and records flow into existing systems.
Consistent file types and integrations reduce manual uploads and centralize proofs and approvals for auditability.
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial, no card | Varies by plan | Varies by plan | Trial available | Trial available |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |
| Envelope Cap | No cap | 100 envelopes/user/year | Varies | Varies | Varies |
A store marketing lead uploads a vector file and requests three flags for a weekend sale
A property manager specifies site mounting and municipal permit number
Marketing director or delegated brand manager who confirms artwork, messaging, and color matching; their signed approval authorizes production.
Operations or facilities manager who confirms mounting, access, and installation date; their sign-off confirms site readiness and permits.