Property Summary
Basic identifiers, unit numbers, occupancy status, and inspection scope, giving readers immediate context and locating information.
A clear, standardized annual inspection report reduces legal and financial risk, preserves evidence of property condition, and helps prioritize repairs. It creates a dated, auditable record useful for tenant disputes, insurance adjustments, and portfolio maintenance planning.
Common users include property managers, building owners, insurance adjusters, and third-party inspectors.
Completed reports are shared with stakeholders, stored in records, and used to trigger repairs or claims.
Basic identifiers, unit numbers, occupancy status, and inspection scope, giving readers immediate context and locating information.
Inspector name, company, license or certification numbers, and contact details to establish accountability and traceability for findings.
Detailed observations organized by area (roof, exterior, mechanical, interior) including severity ratings and recommended actions for each item.
Timestamped, captioned photos linked to specific findings to support condition assessments and future comparisons.
Clear notation of safety risks requiring urgent remediation, plus temporary mitigations implemented during the inspection.
Signature block for inspector and receiving party, with dates and method of execution (electronic or handwritten) for proof of delivery and acceptance.
| Field | Configuration |
|---|---|
| Inspector Assignment | Auto-assign by property portfolio or zone |
| Required Fields | Make address, date, and photos mandatory |
| Signature Order | Set signer sequence for inspector then owner |
| Archive Rules | Auto-save PDF with audit trail to records |
Choose platforms and file formats that meet stakeholder needs and legal requirements.
Due once every 12 months per policy
Immediate to 30 days depending severity
24–72 hours for scheduled access
Report damages within insurer timeframe
Provide signed copy on request within days
| Document Type | Property Annual Inspection | Move-in/Move-out Inspection |
|---|---|---|
| Purpose | annual condition record | condition at tenancy change |
| Timing | annual | lease start/end |
| Typical Signers | inspector, manager | inspector, tenant |
| Primary Use | maintenance planning | deposit disputes |
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | Varies | Varies | Varies | Varies |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |
| Envelope Cap | No cap | 100 env/yr | Varies | Varies | Varies |