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Property Boundary Agreement

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PROPERTY BOUNDARY AGREEMENT

This Property Boundary Agreement (the "Agreement") is made and entered into as of by and between Party A: whose address is , and Party B: whose address is .

RECITALS

WHEREAS, Party A asserts ownership of the real property commonly described as and legally described as ;

WHEREAS, Party B asserts ownership of the adjoining real property commonly described as and legally described as ;

WHEREAS, the parties desire to establish, confirm and record the exact boundary line between the properties, to resolve any existing or potential disputes concerning boundary location, and to define responsibilities for monumentation, recordation, and any corrective actions necessary to reflect the agreed boundary.

SCOPE OF WORK

SURVEY; BOUNDARY ESTABLISHMENT

1. A licensed land surveyor mutually selected by the parties shall perform a boundary survey in accordance with applicable professional standards. The surveyor shall set permanent monuments at the agreed boundary corners and shall prepare a written survey map and field notes (the "Survey"). The Survey shall be performed and certified to both parties and, if requested, recorded in the public land records of the county in which the properties are located.

2. Costs of the Survey and monumentation shall be allocated as follows: Party A shall pay and Party B shall pay . Any dispute regarding selection of the surveyor or scope shall be resolved pursuant to the dispute resolution provision in this Agreement.

PAYMENT TERMS

Any undisputed payment not made when due shall accrue interest at the rate of compounded monthly, or the maximum rate permitted by law, whichever is less. In addition to interest, the defaulting party shall be responsible for reasonable collection costs and attorney's fees incurred by the non-defaulting party.

TERM AND TERMINATION

This Agreement shall commence on and shall terminate on , unless earlier terminated pursuant to the terms below.

Either party may terminate this Agreement for material breach by the other party if the breaching party fails to cure such breach within days after receiving written notice. Either party may also terminate for convenience upon providing the other party with not less than days' prior written notice, subject to payment for work performed and reasonable demobilization costs.

CONFIDENTIALITY

The parties acknowledge that in the course of performance they may receive Confidential Information of the other party. "Confidential Information" means non-public information relating to the other party's real property, survey findings, settlement positions, or financial arrangements. Each party agrees to hold such Confidential Information in confidence, to use it only for purposes of performing this Agreement, and not to disclose it to any third party except as required by law or as necessary to carry out the obligations of this Agreement (including recordation of the Survey). Confidential obligations shall survive termination of this Agreement for a period of three (3) years.

RECORDATION; EFFECT OF AGREED BOUNDARY

Upon completion and mutual acceptance of the Survey, the parties shall execute any instruments reasonably necessary to effectuate the agreed boundary line and to record the Survey and any agreement in the public land records. The parties acknowledge that the agreed and recorded boundary shall be binding between the parties and shall control over any prior inconsistent depiction of the boundary to the extent permitted by law.

INDEMNITY AND INSURANCE

Each party shall indemnify and hold harmless the other party from and against any claims, liabilities, losses or damages arising from that party's negligence, willful misconduct, or breach of this Agreement. Each party shall maintain insurance sufficient to cover its obligations under this Agreement and shall provide evidence of such insurance upon reasonable request.

GOVERNING LAW; DISPUTE RESOLUTION

This Agreement shall be governed by and construed in accordance with the laws of the State of without regard to its conflict of law principles. The parties agree to attempt to resolve disputes in good faith through negotiation, and if unsuccessful, to submit the dispute to binding arbitration in the county where the properties are located, in accordance with the arbitration rules mutually agreed by the parties.

ENTIRE AGREEMENT; AMENDMENT

This Agreement, including any attachments and the Survey when executed, constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior understandings and agreements, whether written or oral. This Agreement may be amended only by a written instrument signed by both parties.

MISCELLANEOUS

If any provision of this Agreement is held unenforceable, the remaining provisions shall continue in full force and effect. Headings are for convenience only and shall not affect interpretation. Notices required under this Agreement shall be in writing and delivered to the addresses set forth above or such other address as a party designates by notice.

ATTACHMENTS

Party A:

By:

Date:

Party B:

By:

Date:

Enter text✕

What a Property Boundary Agreement Is and why it matters

A Property Boundary Agreement is a written contract between adjoining landowners that clarifies, confirms, or adjusts the location of a shared property line and related rights. It typically describes the surveyed boundary, any easements or encroachments, the parties involved, and actions each party will take. The agreement may be recorded with the county recorder or land registry to put third parties on notice and to create an enforceable title record; many lenders and title insurers review these documents during conveyances or refinances.

Why parties use a Property Boundary Agreement

A clear written agreement prevents disputes, clarifies maintenance and access responsibilities, preserves property values, and enables recording to protect title. It converts informal or disputed boundary lines into an enforceable record that title companies and courts can rely on.

Why parties use a Property Boundary Agreement

Who typically prepares and signs these agreements

Parties and professionals commonly involved before, during, and after completion.

  • Adjoining property owners who share a disputed or unclear boundary, seeking a mutual resolution and clear title implications.
  • Licensed surveyors and civil engineers who prepare legal descriptions and exhibit maps supporting the agreement.
  • Title companies and real estate attorneys who review terms for recording, insurance, or lender requirements.

Coordination among owners, surveyors, title companies, and counsel reduces recording delays and future litigation risk.

Who can sign and attest to the agreement

Property Owner

The record owner of the parcel must sign using the exact legal name shown on title; an authorized representative may sign if granted written authority or corporate resolution.

Licensed Surveyor

A licensed surveyor often certifies the boundary line and attaches a signed survey exhibit showing bearings, distances, and monumentation required for recording and title insurance.

Essential data fields to include

Parties: Full legal names
Property IDs: Parcel number(s)
Legal Description: Complete metes and bounds
Survey Exhibit: Survey map attached
Effective Date: MM/DD/YYYY format
Recording Info: County recorder details

Legal risks of an incomplete or incorrect agreement

Title Defect: May invalidate insurance coverage or delay closing
Recording Errors: Incorrect legal description can result in rejection by county recorder
Enforceability: Missing signatures or improper authority can render agreement voidable
Boundary Disputes: Vague terms may lead to litigation costs and injunctions
Tax Consequences: Unrecorded changes can create assessment or conveyance ambiguity
Notarization Failure: Lack of proper notarization may prevent recording

Common mistakes to avoid when preparing the agreement

  • Using informal or hand-drawn sketches instead of an attached licensed survey exhibit increases ambiguity and legal risk.
  • Failing to use the exact legal property description from the deed can lead to recorder rejection or title insurance exceptions.
  • Not confirming signatory authority for trusts, LLCs, or corporations can invalidate the execution and delay recording.
  • Neglecting to specify who pays recording or survey fees creates follow-on disputes and collection issues.

Step-by-step process to complete a Property Boundary Agreement

Follow these steps in sequence to prepare, sign, and record a boundary agreement that is clear and enforceable.

  • 01
    Order a survey: Hire a licensed surveyor to prepare a legal survey exhibit.
  • 02
    Draft the agreement: Describe the boundary, obligations, consideration, and recording instructions.
  • 03
    Execute with notarization: All owners sign and have signatures notarized.
  • 04
    Record the document: File with county recorder and obtain return recording details.

Where to send and file the completed agreement

The signed and notarized agreement is typically returned to the preparer, title company, or county recorder for filing and distribution.

  • Title Company: Reviewer for insurance and closing
  • County Recorder: Official filing and public record
  • Surveyor: Retains certified survey exhibit copy
  • All Parties: Each owner keeps a recorded copy

How to configure a digital workflow for this agreement

A simple workflow standardizes distribution, authentication, and final recording steps across parties and service providers.

Field Configuration
Prepare Document Attach survey and map as exhibits
Signer Order Specify owner signing sequence
Authentication Enable email or SMS verification
Return Copy Auto-send recorded PDF to all parties

Digital signing and technical considerations

Use an e-signature platform that supports notarization workflows, PDF exhibits, and secure audit trails.

  • File Formats: PDF, DOCX accepted
  • Integrations: Works with cloud storage
  • Authentication: Email, SMS, or KBA

Choose a provider that supports audit trails, optional two-factor signer authentication, and exportable signed PDFs for county recording and title company review.

Typical scheduling and processing time expectations

Timelines vary by survey complexity, signer availability, and county recorder processing times; plan accordingly.

Survey Completion:

2–6 weeks depending on complexity

Neighbor Review:

Allow 10–30 days for review and negotiation

Execution and Notarization:

Complete within 30 days after agreement finalized

Recording Window:

File within 60 days to ensure prompt notice

Recorder Processing:

Expect 2–4 weeks for recorded instrument return

Key milestones from survey to recorded agreement

A concise milestone sequence helps coordinate parties and reduces last-minute delays during recording and closing.

01

Survey Ordered

Licensed surveyor is engaged and fieldwork scheduled

02

Draft Agreement

Parties and counsel review draft terms and exhibits

03

Sign and Notarize

Owners sign in presence of notary; obtain notarizations

04

Record with County

Submit to recorder and obtain recorded instrument details

Real-world examples from companies using digital document workflows

These short examples illustrate how organizations reduce friction and complete boundary-related paperwork online.

Martin Properties — Founder

Tim Martin processed property documents entirely online to close matters faster and maintain compliance.

  • He used mobile signing on-site.
  • The result was timely execution with audit trails and recorded PDFs sent to title and lenders, enabling remote closings without in-person meetings.

Optica Ventures — COO

Brian Fitzgibbons found the interface easy for internal staff and clients alike.

  • Clients signed remotely.
  • The streamlined process reduced turnaround time and kept survey exhibits and recorded instruments organized for future conveyances and title reviews.

Best practices to ensure a recording-ready agreement

Adopt consistent drafting, execution, and recording practices to reduce rejections and preserve insurance coverage.

Use a licensed surveyor
Attach a stamped survey map with bearings, distances, and monuments; confirm the surveyor’s license number, date, and certification language to satisfy title company requirements and reduce recording exceptions.
Confirm signatory authority
Verify owner names against the deed, and obtain corporate resolutions or trustee certificates when an entity signs; lack of authority is a common reason for recorder or title insurer refusal.
Notarize properly
Ensure notarizations follow state rules, include notary acknowledgment where required, and retain notary journaling or RON records when using remote notarization to support future evidentiary needs.
Coordinate with title company
Share drafts and exhibits early with the title company and lender to address exceptions, endorsement requirements, and any additional language needed for title insurance coverage.

eSignature vendor comparison for boundary agreement workflows

Cost and capability vary by vendor; the table below highlights starting price, signing features, HIPAA support, and envelope or session limits.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Varies by plan Varies by plan Varies by plan Varies by plan
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No

Answers to common questions about Property Boundary Agreements

Practical answers to frequent execution, recording, and enforceability questions for owners and practitioners.


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