Identifying Parties
Full legal names of grantor and grantee, including entity type (e.g., corporation, municipality, HOA) and state of formation where applicable.
A properly drafted Property Conveyance Resolution documents legal authority, clarifies transaction terms, and reduces risk for title, escrow, and recording processes. It provides the chain-of-authority required by closing agents and prevents disputes over who may sign or approve the transfer.
Coordination among these stakeholders speeds closing and reduces title/recording delays.
Full legal names of grantor and grantee, including entity type (e.g., corporation, municipality, HOA) and state of formation where applicable.
Exact metes and bounds or recorded lot/block reference matching the county recorder’s records to avoid ambiguity in the deed.
Statement authorizing the transaction and naming the body or vote that approved the conveyance so third parties can rely on corporate or municipal authority.
Consideration amount, payment terms, encumbrance status, easements reserved or granted, and any closing conditions or contingencies.
Name and title of the person authorized to execute conveyance documents and complete recording; may include alternate signer or notary authorization.
Direction to record the deed or instrument at a specified county recorder’s office and to return the recorded instrument to a named party or address.
| Field | Configuration |
|---|---|
| Draft Template | Create reusable template with locked legal description field. |
| Approval Order | Set role-based signing order for board chair, clerk, and authorized signer. |
| Authentication | Enable email + SMS code or higher for the authorized signer. |
| Record Export | Auto-generate PDF with audit trail attached after final signature. |
Ensure the chosen platform can produce a tamper-evident PDF with a detailed certificate of completion for title and recorder review.
A city council adopted a conveyance resolution to authorize sale of surplus land for affordable housing
A homeowners association passed a resolution granting a pedestrian easement across common area
Provide required public or member notice per bylaws prior to vote
Sign deed and resolution on or after approval date
Record deed as soon as possible to protect priority
File transfer tax forms per county requirements
Keep executed resolution and recorded deed permanently in corporate records
Draft resolution and accompanying deed with full legal description and terms.
Hold public or regular meeting; record motion and vote in minutes.
Authorized signer executes deed and resolution; obtain required notarization and witness acknowledgments.
Submit deed and any transfer tax forms to county recorder and retain recorded copy for records.
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | Varies by plan | Varies by plan | Varies by plan | Varies by plan |
| Bulk Send | Yes | Yes | Yes | Yes | Varies |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| Envelope Cap | No cap | 100 envelopes/user/year | Varies | Varies | Varies |