Can this form be signed electronically?

Yes. Electronic signatures meet federal standards under the ESIGN Act (15 U.S.C. ch. 96) and state UETA laws where applicable, provided intent, consent, attribution, and record retention requirements are satisfied.

When is notarization required?

Notarization is required when the floor selection is attached to a notarized instrument such as a deed or certain powers of attorney; check state rules for specific documents and consider RON where available.

What authentication level is recommended?

Use email plus SMS or stronger multi-factor authentication for signers when the record affects property rights or requires regulatory compliance to provide stronger attribution.

How should I store signed copies?

Store signed PDFs with attachments in a secure document management system with access controls and an audit trail; maintain retention according to tax and industry requirements.

What if a signer’s name differs from ID?

Correct the name before signing; mismatched names can trigger identity verification issues, slow processing, or require re-execution of the form.

Can I update the form after signing?

Any material change should be documented in an amendment and re-signed by required parties; avoid altering a signed PDF in place without a formal amendment process.

Electronic Signature
Templates
Real estate
Property Floor Selection

Property Floor Selection

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

PROPERTY FLOOR SELECTION

This Property Floor Selection (the "Selection") is executed by the parties below to identify the selected floor and related preferences for the real property described herein. By executing this Selection, Buyer acknowledges and agrees that the selection is subject to the terms, deposit requirements, acceptance by Seller, and other conditions set forth in this document.

Parties

Buyer Name: Buyer Contact Address: Seller / Developer Name: Seller Contact Address:

Property Identification

Property Address: Parcel / APN Number: Legal Description:

Selection Details

Building / Complex Name:

Unit Type / Floor Plan: Preferred Floor (1st choice):

Alternate Floor (2nd choice): Alternate Floor (3rd choice):

Unit Features Preferences (check all applicable):

Elevator access required Balcony preferred Corner unit preferred

Handicap accessible required Parking preference (specify below)

Parking Preference / Notes:

Financial and Timing Terms

Selection Fee Amount: $ Due Date for Fee:

Security Deposit or Additional Deposit: $ Deposit Due Date:

Payment Instructions / Escrow Holder (if applicable):

Selection Effective Deadline (Seller acceptance required by):

Anticipated Closing Date: Possession Date:

Disclosures and Representations

Lead-Based Paint / Hazard Disclosure: Yes No

Prior Flooding or Water Damage: Yes No

Known Structural or Material Defects: Yes No

Anticipated Elevator or Major Building Work Impacting Floor Access: Yes No

If any disclosure checked Yes, describe known conditions:

Terms, Remedies, and Conditions

Binding Selection. This Selection becomes binding on Buyer and Seller upon Seller's written acceptance or Seller's deposit of Buyer's selection fee into Seller's designated escrow. Until Seller's acceptance, Buyer may withdraw or modify this Selection in writing. Buyer acknowledges that specific floor assignments are subject to availability and to the terms below.

Selection Fee Treatment. Unless otherwise agreed in writing, the Selection Fee shall be applied to purchase price or rent at closing or retained as liquidated damages in the event Buyer defaults. The Selection Fee is non-refundable except in the event Seller fails to deliver an acceptable unit consistent with this Selection or as otherwise expressly provided herein.

Contingencies. The Selection is subject to financing approval, title clearance, and completion of any required inspections within the agreed inspection period. If Buyer fails to satisfy a contingency within the applicable period, Buyer must notify Seller in writing to preserve rights under the contingency.

Default and Remedies. If Buyer defaults under this Selection, Seller's remedies shall include retention of the Selection Fee as liquidated damages, and any other remedies available at law or equity. If Seller breaches or fails to perform, Buyer may seek specific performance or return of all monies paid, and such other remedies as provided by law.

Assignment. Buyer shall not assign this Selection without Seller's prior written consent, which shall not be unreasonably withheld where the assignee assumes Buyer's obligations in writing.

Governing Law and Entire Agreement. This Selection shall be governed by the laws of the jurisdiction in which the Property is located. This Selection, together with any written exhibits or schedules signed by both parties, constitutes the entire agreement between the parties regarding floor selection and supersedes all prior negotiations and understandings with respect to the same.

Additional Terms or Special Provisions:

Acknowledgment and Certification

Buyer acknowledges receipt of accurate information to the best of Buyer's knowledge and certifies that the selections and preferences set forth above are made voluntarily. Buyer further acknowledges that Seller's acceptance is required for assignment of a specific floor and that final floor assignment may be subject to minor plan revisions, necessary governmental approvals, and other construction considerations, provided that material deviations shall require Buyer consent.

Buyer Initials (acknowledging key terms): Seller Initials (acknowledging acceptance terms):

Buyer Name:

By:

Date:

Seller Name:

By:

Date:

What the Property Floor Selection Is and when it's used

The Property Floor Selection is a standardized form used to record a tenant's or purchaser's chosen floor or level within a multi-floor property. It captures the precise unit or suite, accessibility needs, elevator or stair access, and any floor-specific attachments such as measurements, floor plans, or vendor access instructions. Organizations use the form during leasing, move-in scheduling, construction fit-out, and title or closing checklists to reduce ambiguity about unit location and to coordinate logistics among property management, contractors, and service providers.

Why a clear floor-selection form matters

A concise Property Floor Selection reduces errors in unit assignment, supports compliance with building and ADA requirements, and speeds scheduling for move-ins and installations. It creates a single authoritative record that coordinates communications among leasing, facilities, and contractors while documenting accessibility and safety needs.

Who typically completes and relies on this form

Multiple roles touch the Property Floor Selection at different stages of leasing, construction, and occupancy.

Property managers and asset managers who record tenant choices and coordinate move-in logistics.
Leasing agents and brokers who collect buyer or tenant preferences during offer and application processes.
Architects, contractors, and facilities staff who use floor assignments to plan installations and code compliance checks.

Use the form to centralize decisions, reduce rework, and ensure responsibilities are clearly assigned across teams.

Core elements to include in a professional Property Floor Selection

A complete form balances fixed identifiers with situational detail so downstream teams can act without follow-up questions. Include structured fields and space for attachments.

Floor Identifier

Unique floor or level code plus building name and address to avoid ambiguity when multiple buildings or towers exist within a campus.

Unit or Suite

Exact unit or suite number, door orientation, and any sub-unit identifiers so maintenance and delivery personnel can locate the space reliably.

Accessibility Needs

Document required ADA accommodations, elevator access, and temporary ramp or lift needs that affect scheduling and permitting.

Measurements & Plans

Attach square footage, room layouts, and scaled floor plans; note whether measurements are approximate or certified for build-out billing.

Utilities & Services

List active utilities, HVAC zones, telecommunications access points, and keycards or security instructions relevant to the selected floor.

Attachments & Notes

Provide space for vendor instructions, inspection reports, or conditional approvals that materially affect occupation or construction timing.

Required data fields at a glance

Tenant Name: Full legal name

Property Address: Street, city, state, ZIP

Selected Floor: Numeric or named floor

Accessibility: Yes or no, brief note

Contact Phone: Direct tenant or agent line

Attachments: Plans, photos, permits

Step-by-step: completing and approving a floor selection

Follow these steps to capture a clear selection, route for approvals, and archive the finalized record for operational use.

01

Fill core fields: Enter tenant, address, floor, unit, and attachments.
02

Confirm accessibility: Document any ADA or special access needs for scheduling.
03

Route for approval: Send to property manager and facilities for acknowledgment.
04

Archive final record: Store signed copy and attachments in the property file.

Typical digital workflow configuration for this form

Configure routing, authentication, and retention in your e-sign or document platform to match organizational approval policies.

Field	Configuration
Notify Parties	Property manager then facilities
Routing Order	Sequential or parallel by role
Authentication	Email + SMS code recommended
Retention Policy	Retain signed PDF and attachments

Where the completed form goes and who acts next

A clear routing path ensures the right teams receive the form and that the signed record is available to downstream systems.

Upload: Sender uploads the PDF or template with attached plans.
Place fields: Add required signature, date, and checkbox fields.
Signers: Tenant signs, then property manager approves.
Archive: Signed copy saved to property records and shared folders.

Technical requirements for digital completion and distribution

Choose a platform that supports common file formats, named integrations, and secure signer authentication to match your organizational standards.

File formats: PDF and DOCX are standard
Integrations: Salesforce, NetSuite, Procore supported
Authentication: Email and SMS two-factor options

Ensure the platform you select supports export to your document management system, provides an audit trail, and can retain attachments with the signed record for compliance and operational needs.

Typical timelines and processing expectations

Set clear internal deadlines to prevent scheduling conflicts and ensure building approvals, inspections, and move-ins occur on time.

Submission Window:

Submit at least 10 business days before scheduled move-in or work start

Internal Review:

Allow 3–5 business days for property manager and facilities review

Permitting Lead Time:

Allow 5–30 business days depending on local permit needs

Notary or RON Scheduling:

Schedule within 3–7 business days if notarization is required

Final Confirmation:

Obtain signed confirmation at least 48 hours before execution

Practical examples showing how teams use this form

These scenarios show how a completed floor-selection form improved coordination or reduced rework at different organizations.

Martin Properties — Tim Martin

A regional property manager centralized floor choices to coordinate contractors efficiently

The change cut ambiguous site visits in half
I can process and execute all of these documents online with 100% compliance and built-in security, which made move-in scheduling far more reliable and reduced follow-up calls.

Optica Ventures — Brian Fitzgibbons

A small portfolio owner used the form to standardize tenant selections across buildings

The standardized fields made tenant onboarding quicker
The interface is simple and easy-to-use for our team; more importantly, it is just as easy for our customers, improving turnaround on confirmations.

Common mistakes to avoid when preparing the form

Entering inconsistent unit identifiers across documents, which causes delivery and billing errors and requires time-consuming reconciliation.
Failing to attach floor plans or measurements so contractors must re-measure and delay installations and move-ins.
Neglecting to record accessibility needs, which can create compliance problems and last-minute accommodation costs.
Skipping required signatures or notarization where the floor selection is attached to a deed or power of attorney, risking invalidation.

Consequences of incomplete or incorrect floor-selection records

Assignment Errors: May void specific unit allocations

Code Violations: Could trigger municipal fines

Delayed Occupancy: Move-in delays and extra costs

Financial Penalties: Contract breach fees possible

Safety Risks: Improper access increases hazards

Record Rejection: Unsigned forms may be non-binding

eSignature vendor comparison for completing and signing this form

Compare common eSignature plans and features relevant to property management workflows; signNow appears first per vendor ordering rules.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/mo	$15/user/mo	$14/user/mo	$19/user/mo	$15/user/mo
Free Trial	7-day free trial	Varies by plan	Varies by plan	Varies by plan	Varies by plan
Bulk Send	Yes	Yes	Yes	Yes	No
Audit Trail	Yes	Yes	Yes	Yes	Yes
HIPAA Compliant	Yes	Yes	Yes	No	No

Frequently asked questions about the Property Floor Selection

Answers to common legal, technical, and process questions when preparing, signing, and storing the form.

Need help? Contact support

Can this form be signed electronically?
Yes. Electronic signatures meet federal standards under the ESIGN Act (15 U.S.C. ch. 96) and state UETA laws where applicable, provided intent, consent, attribution, and record retention requirements are satisfied.
When is notarization required?
Notarization is required when the floor selection is attached to a notarized instrument such as a deed or certain powers of attorney; check state rules for specific documents and consider RON where available.
What authentication level is recommended?
Use email plus SMS or stronger multi-factor authentication for signers when the record affects property rights or requires regulatory compliance to provide stronger attribution.
How should I store signed copies?
Store signed PDFs with attachments in a secure document management system with access controls and an audit trail; maintain retention according to tax and industry requirements.
What if a signer’s name differs from ID?
Correct the name before signing; mismatched names can trigger identity verification issues, slow processing, or require re-execution of the form.
Can I update the form after signing?
Any material change should be documented in an amendment and re-signed by required parties; avoid altering a signed PDF in place without a formal amendment process.

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