Executive Summary
Concise overview of major defects, safety concerns, and a short recommendation list to support quick transaction decisions and contingency responses.
A clear Property Inspection Review reduces unknown risk, documents defects, and supports contract contingencies and insurance claims. It protects buyers, sellers, lenders, and managers by creating an auditable record of condition that informs pricing, repair obligations, and disclosure duties under state law.
The Property Inspection Review is used by multiple parties involved in property transfers and asset management.
Each stakeholder uses the review differently — buyers for negotiation, sellers for disclosure, and lenders for underwriting decisions.
Concise overview of major defects, safety concerns, and a short recommendation list to support quick transaction decisions and contingency responses.
Property address, type, age, occupancy status, and relevant identification numbers such as parcel or MLS to ensure the report attaches to the correct asset.
Systematic ratings for major systems (roof, HVAC, plumbing, electrical) with standardized scales and clear definitions for observable deficiencies.
High-quality photographs or video linked to specific line items; each image should include captions, date, and location to substantiate findings.
Specific, actionable repair recommendations with priority levels and, when possible, estimated costs or referral to qualified contractors for bids.
Inspector name, license number, company, scope limitations, and signature block confirming factual accuracy and the inspection date.
| Field | Configuration |
|---|---|
| Upload Template | PDF or DOCX template with defined fields |
| Photo Capture | Mobile upload with required captions enabled |
| Signer Order | Client, inspector, lender (optional) |
| Authentication | Email or SMS code verification |
7–14 days from contract effective date for buyer inspections.
24–72 hours for full written report after onsite inspection.
3–7 days for seller response to buyer repair requests.
Schedule within 3–10 days after repairs are completed.
Keep an accessible copy for at least 3 years recommended.
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | Varies | Varies | Varies | Varies |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |
| Envelope Cap | No cap | 100 envelopes/user/year | Varies | Varies | Varies |
Tim Martin, Founder, described processing documents online with full compliance.
Brian Fitzgibbons, COO, said the interface is simple for teams and customers.
As a property management founder, Tim relies on digital inspection reviews to centralize records, speed tenant move-ins and closings, and maintain consistent compliance for property portfolios across multiple jurisdictions.
As COO of a small investment firm, Brian uses standardized reviews to streamline due diligence, ensure evidence-backed condition assessments, and coordinate repairs before acquisition closings.