Who must get the disclosure?

Sellers and lessors of most residential housing built before 1978 must provide the lead disclosure and the EPA/HUD pamphlet to buyers or tenants prior to lease or sale execution.

Can the disclosure be signed electronically?

Yes—electronic signatures are valid under the ESIGN Act (15 U.S.C. ch. 96) and UETA where adopted, provided the transaction is not an exception and the method demonstrates intent, consent, attribution, and reliable retention.

When is a lead inspection report required?

A report is not always required, but any existing lead inspection or risk assessment must be disclosed and provided to the buyer or tenant if available.

Do disclosures need notarization or witnesses?

Not generally required for federal lead disclosure compliance, but some states or localities may require notarization for related affidavits—check state rules.

How long should signed disclosures be kept?

Retain signed disclosures for the transaction life plus at least three years; real estate matters commonly retain records seven years and HIPAA-covered records six years (45 CFR §164.530(j)).

What if a seller knowingly withholds lead information?

Knowingly withholding material information about lead hazards can expose the seller to civil liability, rescission claims, and administrative penalties under federal and state laws.

Electronic Signature
Templates
Miscellaneous
Property Lead Disclosures

Property Lead Disclosures

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

PROPERTY LEAD DISCLOSURES

Owner / Seller Name: Service Provider / Inspector Name: Property Address:

RECITALS

WHEREAS, Owner represents that the real property identified above (the Property) is being sold, leased or otherwise transferred and that Owner has the obligation to disclose to prospective occupants and purchasers known information concerning lead-based paint and lead-based paint hazards associated with the Property; and

WHEREAS, Service Provider is engaged in the business of conducting lead-based paint inspections, risk assessments and preparing disclosure documentation and reports pursuant to this Agreement; and

NOW, THEREFORE, in consideration of the mutual covenants set forth herein, the parties agree as follows:

PROPERTY LEAD STATUS

Was the Property built before 1978? Yes No

Are there known records, reports or notices of lead-based paint or lead hazards for the Property? Yes No Unknown

If inspection or records exist, summarize findings:

SCOPE OF WORK

Service Provider shall perform lead-based paint disclosure services, including but not limited to inspection of accessible painted surfaces, sampling where agreed, preparation of a written disclosure report, and delivery of the report to Owner and any designated recipients in accordance with the schedule below. The specific tasks, limits and exclusions are set forth in the Scope of Work field.

Detailed Scope of Work (describe in detail):

PAYMENT TERMS

Total Fee (USD): Payment Schedule / Milestones: Late Payment Fee:

Acceptable methods of payment (select all that apply):
Check Credit Card Wire Transfer Electronic Transfer

TERM AND TERMINATION

This Agreement commences on and shall continue until unless earlier terminated in accordance with this section.

Either party may terminate this Agreement for convenience upon written notice to the other party delivered at least days prior to the effective date of termination. Either party may terminate immediately for material breach if such breach is not cured within thirty (30) days after written notice of breach.

CONFIDENTIALITY

Each party shall hold in strict confidence all non-public information disclosed by the other party in connection with this Agreement, including inspection findings, laboratory results, reports and business terms ("Confidential Information"), and shall not disclose such information except to its employees, agents, contractors or professional advisors who have a need to know and who are bound by confidentiality obligations at least as protective as those contained herein.

Confidential Information does not include information that (i) is or becomes publicly available through no fault of the receiving party; (ii) is lawfully received from a third party not under an obligation of confidentiality; or (iii) is independently developed without use of the disclosing party's Confidential Information. A party may disclose Confidential Information to the extent compelled by law, regulation or valid order of a court or governmental authority, provided the disclosing party gives prompt written notice to the other party to permit a protective order or other remedy.

Acknowledgment of confidentiality obligations:

GOVERNING LAW

This Agreement shall be governed by and construed in accordance with the laws of the state of without regard to conflict of laws principles. Venue for any action arising out of this Agreement shall be in the state and federal courts located in that state.

ENTIRE AGREEMENT

This Agreement, including any attachments, exhibits and the written report(s) referenced herein, constitutes the entire agreement of the parties with respect to the subject matter hereof and supersedes all prior and contemporaneous agreements, representations and understandings, whether written or oral. Any modification of this Agreement must be in writing and signed by both parties.

ADDITIONAL DISCLOSURES AND ACKNOWLEDGMENTS

Owner hereby certifies, to the best of Owner’s knowledge, the accuracy of the representations in this disclosure. Owner acknowledges receipt of a copy of any written inspection or report provided by Service Provider and will deliver copies to prospective purchasers or tenants as required by applicable obligations.

Prospective occupant or purchaser acknowledges receipt of these disclosures:

Owner / Seller:

By:

Date:

Service Provider / Inspector:

By:

Date:

What the Property Lead Disclosures document is and when it applies

The Property Lead Disclosures is a written notice used in U.S. real estate transactions to inform prospective buyers or tenants about known lead-based paint hazards or lead-contaminated components on residential property built before 1978. It explains the seller’s or lessor’s knowledge about lead, provides federally required educational materials on lead hazards, and documents the buyer’s or tenant’s receipt of that information. The form creates a record that federal requirements under the Residential Lead-Based Paint Hazard Reduction Act (Title X) and related disclosure rules have been met in interstate and intrastate real estate dealings.

Why including Property Lead Disclosures matters for transactions

Providing the Property Lead Disclosures satisfies federal disclosure obligations, reduces legal risk, and documents that buyers or tenants received required lead-hazard information. Timely, accurate disclosure supports clear expectations about repair responsibilities, inspection rights, and possible abatement costs under federal and state rules.

Who typically prepares and signs Property Lead Disclosures

Roles that complete or receive the Property Lead Disclosures depend on the transaction type, but most commonly include sellers, landlords, buyers, tenants, and real estate agents.

Sellers and lessors who own pre-1978 residential property and must disclose known lead hazards to prospective occupants.
Buyers and tenants who must acknowledge receipt of lead hazard information and any available reports or records.
Real estate agents or property managers who facilitate the disclosure and retain records for compliance and audit purposes.

Proper signatory identification and dated acknowledgement reduce the chance of later disputes and support compliance with federal lead disclosure rules.

Essential elements of a professional Property Lead Disclosures package

A compliant disclosure package combines the completed lead disclosure form with supporting materials and clear signer acknowledgements so all parties understand known hazards, inspection options, and legal rights.

Disclosure Form

Signed statement of whether the seller/lessor knows of lead-based paint or hazards on the property, dated and addressed to the prospective occupant.

EPA Pamphlet

Copy of the federally required EPA/HUD pamphlet 'Protect Your Family From Lead in Your Home' included or noted as delivered.

Available Reports

Listing of any existing lead inspection or risk assessment reports and whether they were provided to the buyer/tenant.

Acknowledgement

Buyer/tenant signature block confirming receipt of the disclosure, pamphlet, and any reports; include date and printed name.

Opportunity to Inspect

Statement explaining the buyer/tenant’s right to conduct a lead-based paint inspection or risk assessment prior to sale or lease.

Retention Note

Instruction for parties to retain a copy of the signed disclosure with transaction records for the legally recommended period.

Required data fields on the Property Lead Disclosures

Property Address: Full street address

Year Built: Construction year

Seller/Lessor Name: Legal owner

Buyer/Tenant Name: Prospective occupant

Disclosure Statement: Known lead info

Signatures and Dates: Signed, dated

Step-by-step: completing the Property Lead Disclosures

Use this ordered checklist to ensure the disclosure is filled, delivered, and recorded correctly in a typical residential sale or lease.

01

Gather property facts: Confirm year built and any prior tests or reports
02

Complete disclosure: Fill address, owner, buyer, and disclosure statement
03

Attach pamphlet: Provide EPA/HUD pamphlet or confirm delivery
04

Sign and date: Obtain dated signatures from all parties

How delivery and acknowledgment typically flow

A clear routing process helps document when the buyer or tenant received lead-hazard materials and when they acknowledged them.

Prepare package: Seller/agent completes form and compiles reports
Deliver materials: Provide pamphlet and any reports to buyer/tenant
Sign acknowledgement: Buyer/tenant signs acknowledgement section
Retain record: Seller/agent keeps signed copy with transaction file

Digital delivery and e-signature considerations

When delivering disclosures electronically, ensure the method demonstrates intent, consent, and reliable retention consistent with ESIGN and UETA.

Document Format: Use PDF/A or PDF for durable records
Authentication: Email link or SMS code for signer attribution
Audit Trail: Capture timestamps, IP address, and signer actions

Configuring an online disclosure workflow

Set up fields and routing so the disclosure and pamphlet are sent, signed, and stored automatically.

Field	Configuration
Address field	Required, single-line, validate ZIP
Year built	Required numeric 4-digit
Attachment	Attach PDF reports, set required flag
Signature field	Require signer initial and full signature

Timing and deadlines that commonly matter

Certain timing rules and practical deadlines help preserve inspection rights and confirm statutory compliance during sale or lease negotiations.

Disclosure timing:

Provide before buyer signs contract or tenant signs lease

Inspection window:

Buyer’s right to inspect should be stated and scheduled promptly

Record retention:

Keep signed disclosures for the applicable retention period

Cure periods:

Allow reasonable time for remediation if hazards are found

Contract contingencies:

Align disclosure delivery with contract inspection contingencies

Key transaction milestones involving lead disclosures

Track these milestone stages to ensure disclosure obligations are met before critical transaction events.

01

Disclosure Prepared

Seller/agent completes form and gathers reports

02

Disclosure Delivered

Buyer/tenant receives pamphlet and disclosure

03

Inspection Decision

Buyer/tenant elects to inspect or waive

04

Final Acknowledgement

All parties sign and date prior to closing or lease start

Common errors to avoid when preparing disclosures

Failing to provide the EPA/HUD pamphlet or noting its delivery incorrectly
Entering an incomplete or incorrect property address or year-built entry
Failing to attach or disclose existing lead inspection/risk reports
Using unsigned or undated forms that leave receipt ambiguous

Consequences and legal risks of incorrect or missing disclosures

Civil liability: Damages, contract rescission, or settlement exposure

Administrative fines: Penalties under federal or state housing rules

Transaction delay: Closings or lease starts can be postponed

Increased remediation costs: Late discovery may raise abatement expenses

Reputational harm: Agent or owner trust damage

Recordkeeping failure: Loss of defense in compliance disputes

Illustrative scenarios where Property Lead Disclosures are used

These real-world examples show how disclosures operate across transaction types and organizational settings.

Optica Ventures LLC

A small investment firm completed a pre-closing audit to confirm year-built data

Provided inspection report summary
They retained signed disclosures with the closing file to limit post-closing disputes and demonstrate compliance.

Martin Properties

A property manager integrated the EPA/HUD pamphlet delivery into lease-signing workflows

Used e-sign to capture date/time
This reduced tenant onboarding time and preserved an auditable trail for complaints.

How Property Lead Disclosures differ from similar disclosure forms

Compare the lead disclosure to other property disclosure documents to understand scope and required attachments.

Criteria	Lead Disclosure	General Property Disclosure
Focus	lead hazards	all material facts
Mandatory pamphlet
Applies to pre-1978		all years
Inspection attachment	often required	sometimes optional

Representative eSignature vendor pricing and feature comparison for disclosure workflows

Basic pricing and common feature availability for platforms typically used to collect lead disclosure signatures and keep compliant records.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/mo	$15/user/mo	$14/user/mo	$19/user/mo	$15/user/mo
Free Trial	7-day free trial, no card	No free trial	No free trial	No free trial	No free trial
Bulk Send	Yes	Yes	Yes	Yes	No
Audit Trail	Yes	Yes	Yes	Yes	Yes
Envelope Cap	No cap	100 envelopes/user/year	Varies by plan	Varies by plan	Varies by plan

Frequently asked questions about Property Lead Disclosures

Practical answers to common questions about completing, delivering, and storing lead disclosures in U.S. real estate transactions.

Need help? Contact support

Who must get the disclosure?
Sellers and lessors of most residential housing built before 1978 must provide the lead disclosure and the EPA/HUD pamphlet to buyers or tenants prior to lease or sale execution.
Can the disclosure be signed electronically?
Yes—electronic signatures are valid under the ESIGN Act (15 U.S.C. ch. 96) and UETA where adopted, provided the transaction is not an exception and the method demonstrates intent, consent, attribution, and reliable retention.
When is a lead inspection report required?
A report is not always required, but any existing lead inspection or risk assessment must be disclosed and provided to the buyer or tenant if available.
Do disclosures need notarization or witnesses?
Not generally required for federal lead disclosure compliance, but some states or localities may require notarization for related affidavits—check state rules.
How long should signed disclosures be kept?
Retain signed disclosures for the transaction life plus at least three years; real estate matters commonly retain records seven years and HIPAA-covered records six years (45 CFR §164.530(j)).
What if a seller knowingly withholds lead information?
Knowingly withholding material information about lead hazards can expose the seller to civil liability, rescission claims, and administrative penalties under federal and state laws.

be ready to get more

Join over 28 million airSlate SignNow users

Sign Now