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Property Line Listing

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PROPERTY LINE LISTING AGREEMENT

This Property Line Listing Agreement (the Agreement) is entered into by and between the parties identified below as of the Effective Date provided in the Term section. The parties agree as follows.

Parties

Recitals

WHEREAS, Listing Party is the legal owner or authorized agent of the real property described in the Property Listings section below and possesses the authority to list and disclose boundary and instrument information for that property; and

WHEREAS, Recipient requires an accurate listing of property lines, recorded instruments, map references, and related boundary information for purposes of planning, sale, survey, or title examination; and

WHEREAS, the parties desire to set forth the terms under which Listing Party will provide a Property Line Listing and related documentation to Recipient.

Scope of Work

Listing Party shall compile, verify and deliver a written listing of property boundary lines and related recorded instruments for the properties listed below. This includes retrieval of recorded deeds, plats, maps, easement instruments, and any on-file survey notes available to Listing Party. The listing does not itself constitute a new survey nor a legal determination of boundary locations unless expressly identified as a certified survey.

Property Listings

The following entries constitute the Property Line Listing items to be compiled. Each entry shall include the recorded references and a concise boundary description.

Parcel / Tax ID:

Recorded Instrument:

Parcel / Tax ID:

Recorded Instrument:

Payment Terms

Recipient shall pay Listing Party the fees described below in consideration for preparing and delivering the Property Line Listing. All fees are payable in lawful funds and are non-refundable except as expressly provided in this Agreement.

Final Payment Due (date):

Late Fee (annual %):

If payment is more than thirty (30) days overdue, Listing Party may suspend further performance until amounts due are paid in full. Recipient shall reimburse Listing Party for reasonable costs of collection, including attorney fees.

Term and Termination

This Agreement shall commence on the Start Date below and shall continue in effect until the End Date below unless earlier terminated in accordance with this section.

Start Date:

End Date:

Either party may terminate this Agreement for material breach by the other party that remains uncured for the notice period specified above. Termination shall not relieve Recipient of the obligation to pay for services provided and costs incurred prior to termination.

Confidentiality

Each party acknowledges that in connection with this Agreement it may receive Confidential Information of the other party. "Confidential Information" means non-public information disclosed in any form that is designated as confidential or that a reasonable person would understand to be confidential under the circumstances. The receiving party shall (a) hold Confidential Information in strict confidence; (b) use Confidential Information solely to perform obligations under this Agreement; and (c) not disclose Confidential Information to third parties except to employees, contractors, or professional advisors who have a need to know and who are bound by confidentiality obligations no less protective than those herein. Confidential Information does not include information that (i) is or becomes publicly available through no fault of recipient; (ii) was rightfully in recipient's possession without restriction prior to disclosure; (iii) is independently developed by recipient without use of the disclosing party's Confidential Information; or (iv) is required to be disclosed by law or court order, provided recipient gives prompt notice to allow the disclosing party to seek protective relief.

Representations, Warranties, and Indemnification

Listing Party represents that, to the best of its knowledge, the recorded instruments and information provided are true and accurate as of the date provided. Listing Party does not warrant absolute accuracy of third-party records or that the listing constitutes a survey. Each party shall indemnify and hold harmless the other from claims arising out of the indemnifying party's negligence or willful misconduct in performing its obligations under this Agreement.

Governing Law

This Agreement shall be governed by and construed in accordance with the laws of the state of , without regard to conflicts of law principles.

Entire Agreement

This Agreement, including all attachments and property listings, constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior and contemporaneous agreements, proposals, and communications, whether oral or written. Any amendment or modification must be in writing and signed by both parties.

Certifications

The undersigned certify under penalty of perjury that they are authorized to execute this Agreement on behalf of the named parties and that the information provided in the Property Listings is true and correct to the best of their knowledge.

Listing Party — Printed Name:

By (Signature):

Date:

Recipient — Printed Name:

By (Signature):

Date:

Enter text✕

What a Property Line Listing Is and when it’s used

A Property Line Listing is a documented statement that identifies the boundary lines, legal description, and basic encumbrance information for a parcel of real property. It typically accompanies listings, surveys, title searches, and closing packages and is used by brokers, surveyors, title companies, and county recorders to clarify lot lines and access points. The listing consolidates address, parcel number, legal description, adjacent owners, and any known easements or encroachments so downstream parties can assess title risk and determine whether a formal survey or title endorsement is required.

Why maintaining a clear Property Line Listing matters

A precise Property Line Listing reduces title ambiguity, speeds due diligence, and supports accurate recording and disclosure. It helps avoid survey rework, supports accurate listing descriptions, and provides a concise reference for buyers, lenders, and title examiners during closing.

Why maintaining a clear Property Line Listing matters

Who prepares and relies on a Property Line Listing

Typical preparers and primary recipients of a Property Line Listing include real estate brokers, licensed surveyors, title companies, lenders, and homeowners involved in a sale or refinance.

  • Real estate brokers: Use the listing to create accurate marketing descriptions and to disclose boundary features to prospective buyers.
  • Licensed surveyors: Reference and validate the listing against field work and record plats during survey preparation.
  • Title and escrow officers: Use the listing to identify potential exceptions, easements, or missing recordings affecting insurability.

The document also informs municipal reviewers and prospective buyers; clear distribution reduces later disputes and expedites closings.

Who signs and certifies the listing

Listing Agent

The listing agent prepares or collects the Property Line Listing information, confirms known encumbrances, and signs to attest that disclosures to the best of their knowledge are accurate. Agents should cross-check public records and any seller-provided surveys before certification.

Property Owner

The owner signs to confirm factual information about the parcel, such as recent boundary agreements or known encroachments. Owner signature helps attribute the record and supports enforceability during a closing or title examination.

Core elements to include in a professional Property Line Listing

A complete listing combines descriptive, visual, and legal data so recipients can quickly verify boundaries and related title information without re-surveying.

Parcel Identification

Street address, assessor parcel number (APN), and county used to uniquely identify the property and tie the listing to public records and title searches.

Legal Description

Formal metes-and-bounds or lot/block description copied exactly from the deed or county plat to ensure legal precision for recording and title review.

Boundary Summary

Clear written summary of boundary lines, corner markers, bearings, and distances where available, enabling quick cross-reference with survey maps.

Encumbrances & Easements

List recorded easements, rights-of-way, and known encroachments that could affect use, development, or title insurance availability.

Attached Map

A scaled sketch or copy of the recorded plat or survey showing lot lines, improvements, adjacent parcels, and reference monuments for visual clarity.

Signature Blocks

Designated places for preparer and owner signatures, dates, and notarization or witness sections when required by recording jurisdictions.

Step-by-step: completing and circulating the listing

Follow this linear checklist to prepare, verify, and distribute a Property Line Listing for recording or closing.

  • 01
    Collect Records: Gather deed, plat, title report, APN.
  • 02
    Prepare Listing: Draft legal description and boundary notes.
  • 03
    Obtain Signatures: Owner and preparer sign; notarize if required.
  • 04
    Distribute: Send to title, escrow, and recorder as needed.

Typical document flow for a Property Line Listing

A clear routing path reduces rework. Below are common handoffs from preparation to final recording and retention.

  • Preparation: Draft listing using recorded sources.
  • Verification: Title officer or surveyor checks facts.
  • Execution: Owner and agent sign; notarize if required.
  • Filing: Record with county recorder or retain in closing file.

Digital workflow settings to streamline completion

Configure your digital workflow to capture required fields, signers, and authentication for reliable eSubmission and recordkeeping.

Field Configuration
Signers Add owner and preparer roles; require signed date
Authentication Use email link or SMS code; increase to KBA where required
Attachments Require uploaded survey or plat as supporting file
Audit Trail Enable timestamps, IP capture, and document history

Technical considerations for eCompletion and eFiling

Choose file formats and integrations that match county recorder and title workflows to avoid compatibility issues.

  • File Formats: PDF, DOCX accepted
  • Integrations: Use CRM or cloud storage
  • Authentication: Email, SMS, or KBA

Verify recorder acceptance of electronic submissions and keep an immutable audit trail for each e-signed listing.

Timing considerations and typical processing windows

While exact deadlines vary by county and transaction, prioritizing recording and distribution reduces title risk and lien priority issues.

Survey Completion Window:

Aim to obtain or confirm surveys within 14–30 days of listing.

Owner Execution:

Signatures should be collected early to allow notarization and corrections.

Recorder Submission:

Record as soon as possible; many counties index within 1–5 business days.

Title Response:

Expect title exceptions review within 3–7 business days in routine cases.

Document Retention:

Store final copies immediately; preserve audit logs for 3–7 years.

Notarization and witness workflow for recording

Follow a clear execution sequence to satisfy county recording and witness rules and to produce a record suitable for title underwriting.

01

Pre-sign Review

Confirm names, legal description, and attached exhibits before any signature.

02

Identity Verification

Signer presents government ID to the notary or uses accepted remote identity-proofing.

03

Signer Execution

Owner and preparer sign in presence of notary and required witnesses.

04

Notary Acknowledgement

Notary completes certificate and journal entry per state rules.

05

Witness Attestation

Witnesses sign where law requires two or more witnesses for deeds.

06

Recording Submission

Submit to county recorder in accepted format (paper or electronic).

07

Indexing Confirmation

Verify recorder indexed document and APN linkage after filing.

08

Distribution

Send recorded copy to title, escrow, and owner for retention.

Common mistakes to avoid when preparing a Property Line Listing

  • Relying on an outdated survey or an informal sketch rather than a recorded plat or certified survey can lead to title exceptions and closing delays.
  • Entering an incorrect APN or legal description often results in misfiling and may require re-recording to correct the public record.
  • Failing to list recorded easements by document number leaves title examiners to discover exceptions later, increasing underwriting costs.
  • Not confirming state-specific witness or notary requirements before signing can produce a recorder rejection or an uninsurable title.

Penalties and legal risks from incorrect listings

Recording Rejection: Requires re-execution and re-filing
Title Exception: May increase insurance costs
Priority Loss: Delayed recording can affect lien priority
Contract Liability: Misrepresentation risk to buyers
Litigation Exposure: Boundary disputes can lead to lawsuits
Escrow Delays: Closings postponed pending corrections

eSignature provider comparison for completing and signing Property Line Listings

Compare core plan and compliance attributes commonly relevant for real estate documents requiring signatures, notarization, and retention.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Varies by vendor Varies by vendor Varies by vendor Varies by vendor
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No
Envelope Cap No envelope cap 100 envelopes/user/year Varies by plan Varies by plan Varies by plan

Frequently asked questions about Property Line Listings

Quick answers to common execution, legal validity, and eSignature questions for Property Line Listings.


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