Can this be electronically signed?

Yes. Electronic signatures meeting intent and attribution requirements are enforceable under the federal ESIGN Act (15 U.S.C. §7001) and state UETA laws in most jurisdictions.

Is notarization required?

Generally no for a standard management agreement, but if the form conveys authority (POA) or is recorded, a notary or RON may be required by state law; verify local rules.

What authentication should I use?

Use email plus additional authentication (SMS, KBA or SSO) for higher assurance; stronger authentication reduces fraud risk and strengthens admissibility.

Which supporting documents attach?

Attach title/deed reference, proof of owner identity or resolution, fee schedule exhibit, and insurance certificates to reduce later disputes.

How do I correct a signed error?

If material, execute a written amendment signed by all parties or create a corrected agreement with cross-referencing; document and retain both versions for audit purposes.

How can I revoke or terminate authority?

Follow the contract’s termination clause for notice and wind-down; for agent revocation, provide written notice to the manager, tenants, and banks if applicable.

Electronic Signature
Templates
Miscellaneous
Property Management Form

Property Management Form

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

PROPERTY MANAGEMENT FORM

Parties

Owner Name:

Owner Address

Manager Name:

Manager Address

WHEREAS

WHEREAS, Owner is the legal owner of the real property described below and desires to retain Manager to provide management services for such property on the terms and conditions set forth in this Property Management Form; and

WHEREAS, Manager represents that it is duly qualified and experienced to perform property management services and agrees to act as manager for the property in accordance with the terms of this agreement; and

WHEREAS, the parties desire to set forth their respective duties, compensation and other material terms in a written agreement effective as of: Effective Date:

Property

Property Address / Identification Property Description

Scope of Work

Manager shall perform the following services with due care, in a commercially reasonable manner and in accordance with applicable law. Manager's responsibilities include leasing, rent collection, tenant screening, maintenance coordination, accounting, and statutory compliance as described below. Specific tasks and limitations:

Detailed Scope of Services

Payment Terms

Owner shall compensate Manager as follows. Fees are earned when due and payable regardless of Owner's receipt of rents.

Monthly Management Fee Leasing / Placement Commission Maintenance Authorization Threshold Payment Schedule Late Fee

Late fee shall apply to Owner payments due to Manager if not paid within the grace period specified below: Late Fee Percentage: Grace Period (days):

Term and Termination

This Agreement shall commence on the Effective Date and shall continue until terminated as set forth below.

Term End Date Termination Notice Period

Either party may terminate for convenience upon giving written notice in accordance with the notice period above. Either party may terminate immediately for material breach by the other party if such breach is not cured within thirty (30) days after receipt of written notice of the breach. Upon termination Manager will provide a final accounting, remit collected funds after payment of authorized expenses and fees, and deliver tenant records and keys to Owner or Owner's designee.

Confidentiality

Each party shall treat as confidential and not disclose to third parties any non-public information concerning the other party, the terms of this Agreement, tenant information, financial records, and other proprietary data learned in connection with the performance of this Agreement, except as required by law or as necessary to perform obligations under this Agreement. Confidential information does not include information that becomes publicly available without breach of this Agreement or that a party can demonstrate was independently developed or known prior to disclosure.

Insurance; Indemnification

Manager shall maintain commercially reasonable liability insurance covering its operations. Owner shall maintain property insurance as required by mortgagees and applicable law. Each party shall indemnify and hold the other harmless from claims arising from its own negligence, willful misconduct, or breach of this Agreement, except to the extent caused by the indemnified party's negligence.

Accounting and Records

Accounting Frequency

Manager shall keep complete and accurate records of all receipts and expenditures relating to the property and shall provide Owner with periodic statements in accordance with the accounting frequency above. Owner may inspect records upon reasonable notice during normal business hours.

Governing Law

This Agreement shall be governed by and construed in accordance with the laws of: , without regard to its conflict of laws principles.

Entire Agreement; Amendment

This Agreement, together with any attachments or addenda signed by both parties, constitutes the entire agreement between Owner and Manager with respect to the subject matter hereof and supersedes all prior agreements, understandings and representations. No modification or waiver of any provision shall be effective unless in writing and signed by both parties.

Authority and Certifications

Each party represents and warrants that it has full power and authority to enter into this Agreement and that the individual executing this Agreement on behalf of a party has been duly authorized to do so.

Owner:

By:

Date:

Manager:

By:

Date:

What the Property Management Form Is and when it’s used

A Property Management Form is a written agreement that sets out the authority, duties, fees, and term under which a property owner engages a manager or management company to operate, rent, maintain, and collect income from real property. Typical provisions cover the manager’s scope (leasing, maintenance, accounting), compensation (management fee, leasing fee, expense reimbursements), term and termination, insurance and indemnity, and reporting requirements. These forms are used for residential and commercial properties, single-asset owners, and portfolio managers to establish legal responsibilities and serve as evidence for tax, insurance, and compliance purposes.

Why a clear, complete Property Management Form matters

A precise Property Management Form reduces disputes, clarifies financial flows, and documents delegated authority for third parties such as tenants, contractors, and tax preparers. A complete form supports tax reporting, enforces owner expectations, and evidences chain of custody for payments, repairs, and legal notices.

Who commonly completes and signs this form

Typical signers and users include property owners, licensed managers, leasing agents, and in-house accounting staff who implement the agreement terms.

Individual owners and landlords who delegate day-to-day operations and rent collection to a manager.
Property management companies that need contract templates for new client onboarding and renewals.
Accounting or legal teams that require the contract for tax reporting, insurance, or audit trails.

Identifying the right signer up front (owner vs. authorized agent) simplifies authentication and reduces later challenges over signature authority.

Core sections to include in a professional Property Management Form

A complete form groups operational, financial, and legal terms so obligations are easy to find and enforce; include exhibits where needed for fee schedules and property lists.

Parties

Full legal names and entity type for owner(s) and manager; include business registration or EIN where applicable to ensure tax and payment routing are correct.

Scope of Services

Detailed list of management tasks (leasing, rent collection, maintenance, vendor engagement, evictions) with explicit inclusions and exclusions to avoid scope creep.

Compensation

Management fee structure, leasing fees, reimbursements, and timing of payments; specify whether fees are percentage-based, flat, or per-transaction.

Term & Termination

Effective date, renewal mechanics, notice periods, and termination for cause or convenience; address post-termination obligations like final accounting.

Authority & Limits

Limits on repair spend, security deposit handling, and third-party contracting authority; require owner approval for expenditures above set thresholds.

Recordkeeping & Reporting

Frequency and format of owner reports, access to accounting records, audit rights, and retention obligations for financial and tenant files.

Step-by-step: completing and executing the form

Follow these sequential steps to minimize errors and ensure the agreement is enforceable and ready for records.

01

Gather documents: Collect title, EIN, and insurance certificates.
02

Populate fields: Fill names, address, dates, and fee details accurately.
03

Review authority: Confirm signer has corporate resolution or POA if needed.
04

Sign and deliver: Obtain signatures, retain copies, and distribute to stakeholders.

How electronic completion and routing typically works

Digital workflows streamline signature collection, preserve an audit trail, and can integrate with accounting and CRM systems for automated follow-up.

Upload document: Sender uploads final draft to eSignature platform.
Place fields: Add signature, date, and initial fields where required.
Assign signers: Enter signer emails and define signing order.
Send and record: Platform sends invites and stores completion metadata.

Typical eSigning workflow settings for a Property Management Form

Configure the signing workflow to match internal approval steps and to meet any industry authentication requirements.

Field	Configuration
Signing order	Owner first \| Manager second
Authentication	Email link; SMS or KBA as needed
Notifications	Reminders at 3 and 7 days
Archive	Auto-save PDF + audit trail

Choosing platform features for secure eSubmission

Pick features that support legal validity, audit logging, and any industry-specific compliance needs such as HIPAA or 21 CFR Part 11.

Encryption: TLS 1.2/1.3; AES-256
Authentication: Email, SMS, KBA, or SSO
Audit Trail: IP, timestamp, action log

Verify the platform supports retention, access controls, and required certifications (SOC 2, ISO 27001) if your organization or regulators demand them.

Key legal and financial risks from incorrect or incomplete forms

Tax reporting: Incorrect TINs can trigger 24% backup withholding

Information returns: Late/incorrect filings can incur IRC §6721 penalties

Unauthorized signatory: Manager actions without authority risk owner liability

Improper notarization: Missing or invalid notary can impede enforcement

Privacy breach: Tenant PII exposure can trigger HIPAA/CCPA issues

Revocation risk: Owner revocation without notice may cause vendor disputes

Common mistakes to avoid when preparing the form

Using inconsistent owner names between deed, bank accounts, and contract creates payment and title complications.
Leaving vague fee language or open-ended reimbursement terms leads to disputes over what is billable.
Failing to document delegated authority (POA, resolution) results in rejected signatures or invalid manager actions.
Neglecting to attach exhibits such as property lists or fee schedules makes enforcement and accounting reconciliation difficult.

Security and compliance controls to check before eSigning

Encryption: TLS 1.2/1.3; AES-256

Audit Trail: Full action log with timestamps

Access Controls: Role-based permissions

Certifications: SOC 2 Type II; ISO 27001

Regulatory Support: ESIGN and UETA compliance

HIPAA: BAA available where required

Typical eSignature vendor comparison for executing Property Management Forms

Pricing and core capabilities vary across vendors; signNow is listed first per platform comparisons and includes enterprise and volume-based options.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/mo	$15/user/mo	$14/user/mo	$19/user/mo	$15/user/mo
Free Trial	7-day trial	Varies	Varies	Varies	Varies
Bulk Send	Yes (Business Premium)	Yes	Yes	Yes	No
Audit Trail	Yes	Yes	Yes	Yes	Yes
HIPAA / Envelope Cap	Yes; No cap	Yes; 100 envelopes/user/year	Yes; Varies	No; Varies	No; Varies

FAQs and troubleshooting for Property Management Forms

Answers to common execution and compliance questions when preparing, signing, and storing a Property Management Form.

Need help? Contact support

Can this be electronically signed?
Yes. Electronic signatures meeting intent and attribution requirements are enforceable under the federal ESIGN Act (15 U.S.C. §7001) and state UETA laws in most jurisdictions.
Is notarization required?
Generally no for a standard management agreement, but if the form conveys authority (POA) or is recorded, a notary or RON may be required by state law; verify local rules.
What authentication should I use?
Use email plus additional authentication (SMS, KBA or SSO) for higher assurance; stronger authentication reduces fraud risk and strengthens admissibility.
Which supporting documents attach?
Attach title/deed reference, proof of owner identity or resolution, fee schedule exhibit, and insurance certificates to reduce later disputes.
How do I correct a signed error?
If material, execute a written amendment signed by all parties or create a corrected agreement with cross-referencing; document and retain both versions for audit purposes.
How can I revoke or terminate authority?
Follow the contract’s termination clause for notice and wind-down; for agent revocation, provide written notice to the manager, tenants, and banks if applicable.

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