Are electronic signatures legally binding?

Yes. Electronic signatures are legally binding under the federal ESIGN Act (15 U.S.C. ch. 96) and state UETA laws where adopted, provided intent, consent, attribution, and record retention requirements are met.

When is notarization required?

Notarization is required for many deeds and some recorded instruments; recording offices typically require a notarized acknowledgement. Verify county recorder rules before submitting signed documents.

Can remote online notarization (RON) be used?

RON is permitted in most states with permanent RON laws but requirements vary. Confirm state notary commission rules on identity proofing, audio-video recording retention, and notarial wording.

What about HIPAA and owner information?

If the document includes protected health information, ensure HIPAA compliance and execute a Business Associate Agreement where a service provider handles PHI (45 CFR §164.502).

Who can sign for the board or manager?

Authorized signers should be documented by board resolution or corporate records; signatures by unauthorized individuals may be voidable, so confirm authority before execution.

How do I revoke or amend an executed agreement?

Amendments require mutual written consent per the agreement terms; revocation or termination must follow notice and cure provisions. Retain prior versions for at least the recommended retention period in case of disputes.

Electronic Signature
Templates
Miscellaneous
Property Management Strata Title Properties

Property Management Strata Title Properties

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

PROPERTY MANAGEMENT AGREEMENT — STRATA TITLE PROPERTIES

This Property Management Agreement ("Agreement") is made between Manager: , a duly authorised property manager, and Owner/Body Corporate: .

WHEREAS

WHEREAS, Owner is the registered owner of a strata title property or properties described herein and desires to engage Manager to provide property management, administrative and caretaking services for the common property and strata lots (collectively, "Property"); and

WHEREAS, Manager represents that it has the experience, personnel and resources necessary to manage strata title properties in accordance with applicable law, the strata by-laws, and the reasonable directions of Owner; and

WHEREAS, the parties wish to set forth their respective rights and obligations with respect to the management of the Property under the terms of this Agreement.

PROPERTY IDENTIFICATION & CONTACTS

Property Address(es) Manager Business Address Owner / Body Corporate Address

SCOPE OF WORK

Manager shall perform professional property management services for the Property, including but not limited to the following duties set out in detail below and as further agreed in writing by the parties:

Detailed Scope (describe services, frequency, exclusions)

Manager shall at all times act in good faith and in the best interests of Owner and shall manage common property and strata lots in accordance with applicable strata by-laws and statutory obligations.

PAYMENT TERMS

Management Fee Amount Billing Schedule Payment Due (days from invoice) Late Fee

All fees payable to Manager are exclusive of any statutory duties, levies or other charges for which Owner is responsible. Manager shall provide itemised invoices and a monthly statement of accounts showing receipts, disbursements and reconciliation of Owner funds.

TERM AND TERMINATION

This Agreement commences on Start Date: and shall continue until End Date: unless earlier terminated in accordance with the provisions below.

Either party may terminate this Agreement without cause by giving written notice of termination to the other party no less than days prior to the proposed termination date. Either party may terminate for cause where the other party materially breaches this Agreement and fails to cure the breach within 14 days of written notice requiring remedy.

CONFIDENTIALITY

Each party acknowledges that in the course of performance it may receive or have access to Confidential Information of the other party. "Confidential Information" includes financial records, owner and tenant information, strata maintenance records, security codes, and any non-public contractual terms.

The recipient shall not disclose, use or permit use of Confidential Information except as required to perform this Agreement, to comply with legal process, or with prior written consent of the disclosing party. The obligations of confidentiality shall survive termination of this Agreement for a period of three years, except with respect to trade secrets, which shall survive for as long as they remain trade secrets.

INSURANCE, INDEMNITY & LIABILITY

Manager shall maintain insurance appropriate to its obligations, including public liability and professional indemnity cover. Manager shall indemnify Owner for loss or damage to the Property resulting from Manager's gross negligence or wilful misconduct. Except in the case of gross negligence or wilful misconduct, neither party shall be liable to the other for consequential or punitive damages.

REPORTING & ACCOUNTS

Manager will provide Owner with periodic reports, including monthly financial statements, copies of invoices paid, and proposed budgets for major repairs. Owner authorises Manager to open and operate accounts on Owner's behalf where necessary to manage the Property, subject to written account signatory instructions agreed separately.

GOVERNING LAW

This Agreement shall be governed by and construed in accordance with the laws of the jurisdiction of , and the parties submit to the non-exclusive jurisdiction of its courts.

ENTIRE AGREEMENT

This Agreement, including any schedules or attachments signed by the parties, constitutes the entire agreement between the parties with respect to the subject matter and supersedes all prior proposals, negotiations, representations, or agreements, whether written or oral. Any amendment must be in writing and signed by authorized representatives of both parties.

MISCELLANEOUS

If any provision of this Agreement is held invalid or unenforceable, the remaining provisions shall remain in full force. Neither party may assign its rights or obligations without the prior written consent of the other, except that Manager may assign to an affiliate or successor in interest provided Owner is notified in writing.

Additional Terms or Special Conditions

Manager Printed Name:

By:

Date:

Owner / Body Corporate Printed Name:

By:

Date:

What Property Management Strata Title Properties Cover

Property Management Strata Title Properties documents define the rights, duties, and administrative arrangements for multi-unit buildings or shared-interest developments where common areas are owned in strata or condominium form. Typical contents include appointment of a managing agent, scope of maintenance and repair responsibilities, levy and fee collection processes, insurance and risk allocation, tenant and owner communication protocols, dispute resolution clauses, and reporting obligations to the strata corporation or homeowners association. These documents are used by managers, owners, and boards to establish operational governance, financial controls, and legal accountability for shared-property assets.

Why a Clear Strata Property Management Agreement Matters

A well-drafted strata management agreement reduces disputes, clarifies financial responsibilities, and documents service levels and compliance obligations, making enforcement and audits simpler for boards and managers.

Who Typically Completes These Strata Management Documents

Managers, board members, property owners, and legal counsel each play distinct roles in preparing and approving strata management documents.

Property managers and management firms who administer day-to-day operations and billing for common areas.
Strata or condominium boards that approve budgets, appoint managers, and enforce by-laws.
Owners and unit holders who must understand levies, access rights, and complaint procedures.

Final approval commonly requires a board resolution and signatures from authorized representatives to bind the strata corporation and the management provider.

Step-by-Step: Preparing a Strata Management Agreement

Follow these sequential steps to prepare, review, sign, and record a strata property management agreement with clear responsibilities and evidence of consent.

01

Gather Records: Collect title, bylaws, and current budget documents before drafting.
02

Draft Terms: Define scope, fees, reporting, and termination provisions clearly.
03

Board Review: Circulate to the board and legal counsel for approval.
04

Execute: Obtain required signatures, notarizations, and distribute fully executed copies.

Typical Workflow for Document Execution and Recordkeeping

A reliable execution workflow reduces delays and builds an audit trail for compliance and future disputes.

Upload Document: Store the final draft in the management platform or document repository.
Assign Signers: Add board officers, manager, and owners as required signers in order.
Authenticate: Use email, SMS code, or stronger ID verification depending on risk.
Archive: Save executed PDF with audit trail and version history.

Configuring an Online Signing Workflow

Set up fields and routing to match the approval sequence and authentication needs for strata documents.

Field	Configuration
Signing Order	Sequential or parallel routing as required by board resolution
Authentication	Email + SMS code for owners; KBA or ID check for high-risk signers
Reminders	Automated reminders after defined intervals until completed
Storage Location	Set destination folder in document management or cloud storage

Technical Considerations for Digital Signing and eSubmission

Verify platform capabilities to meet authentication, audit trail, integration, and retention requirements.

Authentication Options: Email, SMS, KBA, or government ID verification
Integration Support: Connect with accounting, CRM, or cloud storage systems
Document Formats: Accepts PDF, DOCX, and preserves audit metadata

Ensure chosen tools can export tamper-evident signed PDFs and produce an auditable certificate of completion for each transaction.

Essential Data Fields and Security Notes

Property Identifier: Official parcel or plan number

Manager Name: Registered legal entity

Owner Contact: Mailing address and email

Insurance Details: Policy number and insurer

Levy Schedule: Amounts and due dates

Signature Audit: Timestamp and signer authentication

Consequences of Inaccurate or Missing Information

Contract Voidance: Risk of unenforceable terms

Financial Penalties: Fines or late-payment charges

Liens Risk: Failed levy collection can trigger liens

Regulatory Exposure: Noncompliance with state property law

Privacy Breach: Improper handling of PHI or owner data

Audit Failures: Missing records hamper audits

Common Preparation Mistakes to Avoid

Failing to reference the recorded strata plan or parcel number can create ambiguity over which property the agreement covers, complicating title checks and enforcement.
Using informal or inconsistent signer names and titles risks invalid signatures; always use the legal entity name and designated officer titles documented in corporate records.
Omitting precise levy calculation methods or pro rata formulas leads to disputes over assessments during unit transfers or mid-year budget adjustments.
Neglecting to specify the governing law and dispute resolution process increases litigation risk and can force parties into unexpected forums.

Core Clauses Every Professional Strata Management Agreement Should Include

Well-structured agreements balance operational detail with clear, enforceable legal language to protect owners, the board, and the manager.

Scope of Services

A precise list of management duties, delegated powers, and excluded responsibilities to avoid scope creep and clarify performance expectations.

Fee Structure

Transparent schedule of base fees, variable charges, reimbursement policies, and procedures for levy collection and late payments.

Reporting

Frequency and format for financial and operational reports to the board, including audit and reserve fund statements.

Insurance and Liability

Required coverages, indemnity clauses, and limits that allocate risk between manager and strata corporation.

Term and Termination

Contract duration, notice requirements, cure periods, and post-termination transition obligations for records and funds.

Dispute Resolution

Mediation and arbitration provisions, governing law selection, and venue for resolving contract disputes.

Key Timing and Notice Requirements to Track

Timely notices, budgets, and meeting schedules preserve rights and enable lawful levy collection; many deadlines are set by bylaws or state statutes.

Annual Budget Adoption:

Adopt before the start of the fiscal year; specific timing varies by bylaws

AGM Notice Period:

Owners typically receive notice 14–60 days before the meeting; check bylaws

Levy Due Dates:

Set in levy schedule; enforce late fees according to agreement

Maintenance Response:

Define response windows for urgent and routine repairs

Records Access Requests:

Specify timeframe for providing requested owner or regulator records

eSignature Vendor Comparison for Strata Management Workflows

Compare common vendor pricing and key capabilities relevant to high-volume property management documents; signNow appears first and column labels list vendors.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/mo	$15/user/mo	$14/user/mo	$19/user/mo	$15/user/mo
Free Trial	7-day free trial	Varies	Varies	Varies	Varies
Bulk Send	Yes	Yes	Yes	Yes	No
Audit Trail	Yes	Yes	Yes	Yes	Yes
HIPAA Compliant	Yes	Yes	Yes	No	No
Envelope Cap	No cap	100 envelopes/user/year	Varies by plan	Varies by plan	Varies by plan

Frequently Asked Questions and Troubleshooting

Common questions about signature validity, notarization, retention, and digital signing for strata property documents with concise answers.

Need help? Contact support

Are electronic signatures legally binding?
Yes. Electronic signatures are legally binding under the federal ESIGN Act (15 U.S.C. ch. 96) and state UETA laws where adopted, provided intent, consent, attribution, and record retention requirements are met.
When is notarization required?
Notarization is required for many deeds and some recorded instruments; recording offices typically require a notarized acknowledgement. Verify county recorder rules before submitting signed documents.
Can remote online notarization (RON) be used?
RON is permitted in most states with permanent RON laws but requirements vary. Confirm state notary commission rules on identity proofing, audio-video recording retention, and notarial wording.
What about HIPAA and owner information?
If the document includes protected health information, ensure HIPAA compliance and execute a Business Associate Agreement where a service provider handles PHI (45 CFR §164.502).
Who can sign for the board or manager?
Authorized signers should be documented by board resolution or corporate records; signatures by unauthorized individuals may be voidable, so confirm authority before execution.
How do I revoke or amend an executed agreement?
Amendments require mutual written consent per the agreement terms; revocation or termination must follow notice and cure provisions. Retain prior versions for at least the recommended retention period in case of disputes.

be ready to get more

Join over 28 million airSlate SignNow users

Sign Now