Property ID
Exact property address, parcel/APN, and unit number where applicable. Use full street address and ZIP to avoid ambiguity.
A clear pre-inspection form reduces disputes, documents agreed repairs, and speeds closings or claims processing. It creates an auditable record that parties can rely on for negotiations, lender reviews, insurance claims, and compliance with disclosure rules.
Common participants include owners, agents, inspectors, lenders, contractors, and insurers who need an objective record before change of possession.
Each party uses the document for different legal and operational reasons; that affects the fields you include and the authentication level required.
Exact property address, parcel/APN, and unit number where applicable. Use full street address and ZIP to avoid ambiguity.
Concise narrative summarizing overall condition, weather conditions during inspection, and any access limitations the inspector encountered.
Line-item checklist for systems and components (roof, HVAC, plumbing, electrical) with pass/fail and brief notes for each item.
Photographic evidence with filenames and captions tied to checklist items; include dated photos and any vendor estimates.
Prioritized repair list with estimated costs, responsible party, and suggested completion timeframe linked to contract terms.
Inspector and client signature blocks with printed name, license number (if applicable), date, and authentication method used.
| Field | Configuration |
|---|---|
| Authentication Method | Email plus optional SMS code for signer verification |
| File Formats | PDF and DOCX supported; export signed PDF/A for long-term retention |
| Attachments Allowed | Yes — photos and vendor bids attached inline |
| Auto-Reminders | Send every 3 days until completed, up to 3 reminders |
Pick a platform that supports secure transport, standard file formats, and integrations with your document storage.
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | Varies by plan | Varies by plan | Varies by plan | Varies by plan |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |
Schedule within 7–14 days before closing or as contract specifies
Provide completed report to buyer within 48–72 hours of inspection
Contractually set repair deadlines; commonly 7–30 days after agreement
Obtain all signatures within 5 business days of sending
Retention clock begins on execution date of the signed record