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Property Value Affidavit

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PROPERTY VALUE AFFIDAVIT

This affidavit is made by the undersigned under penalty of perjury to state the true and correct value and material facts regarding the real property described below as of the Valuation Date stated herein. The affiant affirms that the information provided is complete, accurate, and based on personal knowledge or on records reasonably relied upon.

Property Identification

Affiant (Owner / Authorized Representative)

Valuation Summary

Valuation Date:

Basis for Declared Value (check all that apply):

Transaction History & Property Facts

Last Sale Date:    Sale Price:

Income and Expense (if applicable)

Supporting Documentation

Check documents attached to support declared value:

Disclosures

Has the property suffered material damage impacting value (fire, flood, structural, termite, hazardous materials)?

Legal Statements, Penalties and Governing Law

The affiant certifies under penalty of perjury that the statements made in this affidavit are true and correct to the best of affiant's knowledge. Affiant acknowledges that knowingly providing false information to governmental authorities may subject the affiant to civil and criminal penalties, including fines and imprisonment, under applicable law. This affidavit will be relied upon for property tax assessment and related administrative determinations.

This affidavit is governed by the laws of the state in which the subject property is located. If any provision of this affidavit is found to be invalid, the remaining provisions shall remain in full force and effect. This document, together with any attachments, constitutes the entire statement of the affiant with respect to the matters contained herein.

Affiant declares under penalty of perjury under the laws of the state where the property is located that the foregoing is true and correct.

Affiant Name:

Signature:

Date:

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What a Property Value Affidavit Is and when it’s used

A Property Value Affidavit is a sworn written statement that documents the declared market value or assessed value of real property for a specific purpose, such as property tax appeals, transfer disclosures, mortgage underwriting, or county assessment records. It is signed under penalty of perjury by an owner, buyer, seller, or authorized representative and typically includes parcel identification, a stated value, factual basis for the valuation, and relevant dates. Depending on jurisdiction and purpose, the affidavit may require notarization, witnesses, or submission to a local assessor or recorder.

Why this affidavit matters for property transactions and tax matters

A Property Value Affidavit creates a formal record of the declared value, clarifies tax or transfer positions, and supports claims in appeals or audits. Properly completed affidavits reduce ambiguity in assessments and establish an evidentiary baseline for public records or lender reviews.

Why this affidavit matters for property transactions and tax matters

Typical users and stakeholders for a Property Value Affidavit

Ensure the signer has authority and that supporting documentation accompanies the affidavit when submitting to assessors, lenders, or recording offices.

  • Property owners and buyers: Prepare and sign affidavits to document consideration or agreed value for transfer and tax records.
  • Real estate agents and brokers: Help complete disclosures and provide supporting valuation details for clients.
  • Tax professionals and assessors: Use the affidavit to support assessment changes, appeals, or exemptions.

Step-by-step completion process

Follow these core steps to complete and submit a Property Value Affidavit accurately.

  • 01
    Gather documents: Collect deeds, appraisal, comps, and tax notices before starting.
  • 02
    Complete fields: Fill every required field using the formats noted above.
  • 03
    Sign and notarize: Sign in presence of notary if required by jurisdiction.
  • 04
    Submit to office: Send to county assessor, recorder, or lender per local instructions.

Typical routing and submission flow

A Property Value Affidavit usually moves from preparer to verifier, then to the receiving agency; steps vary by use case.

  • Prepare: Draft affidavit and attach supporting exhibits.
  • Authenticate: Notarize or obtain witness signatures if required.
  • Deliver: File with assessor, recorder, or provide to lender.
  • Record: Receiving office logs the affidavit into public or internal records.

Digital workflow settings to use when completing online

Configure your eSignature workflow to match jurisdictional requirements and reduce signer friction.

Field Configuration
Authentication Email link or SMS code; use stronger auth for statutory filings
Notary / RON Enable remote notarization workflow where allowed
Notifications Enable signer reminders and delivery receipts
Routing order Set signer and witness sequence to match legal requirements

Technical and platform considerations for eSubmission

Confirm the provider supports the file formats you need and can export signed PDFs plus a tamper-evident audit trail for recordkeeping.

  • Authentication options: Email, SMS, knowledge-based, or advanced SSO
  • Notarization support: RON workflows and audio-video recording
  • Integrations: CRM and cloud storage integrations

Key elements to include in a professional Property Value Affidavit

A complete affidavit combines factual property identifiers, a clear valuation statement, supporting evidence, signer details, authentication, and submission metadata to ensure legal utility.

Property ID

Assessor parcel number or legal description that uniquely identifies the parcel and prevents confusion in county records.

Declared Value

A precise dollar amount stated in numerals and words with an attached explanation of the valuation method or comparable sales used.

Supporting Evidence

Attach appraisals, closing statements, comparable sales, or inspection reports that substantiate the stated value.

Sworn Statement

A perjury clause and signer declaration that the information is true under penalty of law for evidentiary weight.

Authentication

Notary acknowledgement, witness block, or remote notarization entry as required by local law and the affidavit's intended use.

Filing Metadata

Include effective date, purpose (e.g., tax appeal, transfer disclosure), and recipient agency to support correct routing.

Download formats and supporting documents to attach

Provide signed affidavits in standard formats and include key supporting documents to streamline review by assessors or lenders.

Signed PDF

Export a flattened, signed PDF/A copy that includes a visible signature and an embedded audit trail for long-term recordkeeping.

Supplemental Exhibits

Attach appraisals, MLS comps, closing statements, and inspection reports as separate PDFs labeled and referenced in the affidavit.

Notary Certificate

Include the notary acknowledgement or remote notarization certificate as a preserved attachment to validate execution.

Electronic Audit Trail

Preserve the audit log with timestamps, IP addresses, and signer authentication evidence to support legal admissibility.

Risks and penalties from incorrect or fraudulent affidavits

Perjury Exposure: Criminal or civil liability for false sworn statements
Tax Penalties: Incorrect valuations can trigger IRS or state penalties
Recording Rejection: Incomplete or unauthenticated affidavits may be refused by county offices
Title Complications: Unclear or conflicting values can delay closings
Appeal Denial: Insufficient evidence may result in denied assessment appeals
Professional Liability: Advisors may face malpractice or contractual claims

Common preparation and submission pitfalls to avoid

  • Leaving blank required fields or using inconsistent formats leads to delays and possible rejection by assessors or recorders.
  • Failing to attach supporting documents such as appraisal reports or closing statements reduces the affidavit's evidentiary value in appeals.
  • Using an unauthorized signer or missing a required notarization or witness block can render the affidavit invalid for its intended use.
  • Submitting to the wrong agency or missing local filing deadlines commonly results in lost appeal rights or processing delays.

Typical timing and deadline considerations

Deadlines vary by county and by the affidavit’s purpose; confirm local assessor and recorder deadlines before filing.

Assessment appeal window:

Varies by county; commonly 30–90 days after the assessment notice

Transfer filing:

If used for transfer disclosure, submit with closing or within local recording timeframe

Tax year effect:

Effective date determines which tax year the valuation applies to

Notary scheduling:

Allow extra time for in-person or RON appointments

Record retention start:

Retention begins on signing or recording date depending on agency

Pricing and feature comparison for eSignature providers suited to affidavits

Compare typical starting prices and key features when choosing an eSignature provider for affidavit workflows; signNow is listed first per vendor comparison standards.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Varies by plan Varies by plan Varies by plan Varies by plan
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No
Envelope Cap No cap 100 envelopes/user/year Varies by plan Varies by plan Varies by plan

Frequently asked questions about Property Value Affidavits

Answers to common questions about validity, notarization, e-signatures, and next steps when issues arise.


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