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Proprietary Information Assignment Agreement

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Proprietary Information Assignment Agreement

This Proprietary Information Assignment Agreement ("Agreement") is made and entered into as of Effective Date: by and between Assignor Name: , with principal address: ("Assignor"), and Assignee Name: , with principal address: ("Assignee").

Recitals

WHEREAS, Assignor possesses certain confidential, proprietary and/or trade secret information, inventions, designs, works of authorship, discoveries, improvements, processes, know-how, data, software, code and other proprietary materials, whether or not reduced to tangible form, and whether or not patentable or copyrightable (collectively, "Proprietary Information");

WHEREAS, Assignor has created, conceived, or contributed to certain inventions, improvements, works and other materials that relate to Assignee's business or anticipated business and that are described generally as: ; and

WHEREAS, Assignee desires to obtain and Assignor is willing to assign to Assignee all right, title and interest in such Proprietary Information and all associated intellectual property, subject to the terms and conditions set forth herein.

Now, Therefore

NOW, THEREFORE, in consideration of the mutual covenants and agreements contained herein and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the parties agree as follows:

1. Definitions

1.1 "Proprietary Information" means all non-public information disclosed by Assignor or developed by Assignor (alone or with others) that relates to the business, products, services, operations or research and development of Assignee, including without limitation inventions, sketches, designs, improvements, formulas, techniques, processes, source code and object code, specifications, drawings, business plans, customer lists, pricing, financial information, and trade secrets.

1.2 "Assigned Materials" means all tangible and intangible works, inventions, discoveries, ideas, improvements, processes, software (including source code and object code), documentation, mask works, and other materials conceived, reduced to practice, authored, or developed by Assignor, either solely or jointly with others, during the period beginning on the Effective Date and related to Assignee's business or actual or demonstrably anticipated research and development. A concise description of Assigned Materials (if required) is set forth in the Schedule below or described here:

2. Assignment of Rights

2.1 Assignor hereby irrevocably assigns, transfers and conveys to Assignee, and its successors and assigns, all right, title and interest throughout the world in and to the Assigned Materials and all associated intellectual property rights, including but not limited to patents, patent applications, copyrights, moral rights, trade secrets, mask works, database rights and any renewals, continuations, divisions and extensions thereof (collectively, "Assigned Rights").

2.2 Assignor agrees to execute, acknowledge and deliver any and all documents and to take all actions reasonably requested by Assignee to effect, maintain or perfect Assignee's rights in the Assigned Rights, including without limitation executing assignment instruments, patent or copyright applications or other filings, and providing declarations or oaths.

3. Work Made for Hire; Moral Rights

3.1 To the extent any Assigned Materials qualify as a "work made for hire" under applicable copyright law, such works shall be deemed work made for hire and Assignee shall be considered the author and owner from the moment of creation.

3.2 Assignor hereby irrevocably and unconditionally waives, to the maximum extent permitted by law, any and all moral rights or similar rights in the Assigned Materials and any claims against Assignee for infringement of such rights.

4. Confidentiality

4.1 Assignor shall hold in strict confidence and not disclose to any third party, and shall not use for any purpose other than the performance of Assignor's obligations to Assignee, any Proprietary Information, except as expressly authorized in writing by Assignee. Assignor shall take reasonable measures to protect Proprietary Information from unauthorized disclosure or use, no less than those measures used to protect Assignor's own confidential information of similar importance.

4.2 The obligations in this Section shall survive termination of this Agreement for so long as such information remains proprietary or a trade secret under applicable law; for other confidential information, obligations shall continue for a period of five (5) years following termination.

5. Exceptions

5.1 The obligations of confidentiality and assignment shall not apply to information that Assignor can demonstrate by written records: (a) was in the public domain at the time of disclosure or subsequently entered the public domain through no fault of Assignor; (b) was lawfully in Assignor's possession prior to disclosure by Assignee; or (c) was independently developed by Assignor without use of or reference to Assignee's Proprietary Information.

6. Disclosure Required by Law

If Assignor is required by law, regulation or court order to disclose any Proprietary Information, Assignor shall promptly notify Assignee in writing (to the extent practicable) and shall cooperate with Assignee, at Assignee's expense, in seeking appropriate protective orders or other remedies to limit disclosure and protect the Proprietary Information.

7. Consideration

In consideration for the assignment and covenants set forth herein, Assignor acknowledges receipt of consideration in the form of: . Assignor agrees that such consideration is adequate and sufficient.

8. Representations, Warranties and Covenants

Assignor represents and warrants that: (a) Assignor is the sole author or an owner with the right to assign the Assigned Rights; (b) Assignor's performance of this Agreement does not and will not conflict with any agreement to which Assignor is a party; and (c) Assignor has not granted and will not grant any rights in the Assigned Materials inconsistent with the assignments made herein. Assignor shall not knowingly include in the Assigned Materials any software or other materials that infringe third party rights.

9. Indemnification

Assignor shall indemnify, defend and hold harmless Assignee and its officers, directors, employees and agents from and against any and all losses, liabilities, damages, costs and expenses (including reasonable attorneys' fees) arising out of any breach of Assignor's representations, warranties or covenants contained herein.

10. Remedies

Because damages at law may be an inadequate remedy for breach of this Agreement, Assignee shall be entitled, in addition to other remedies available at law or in equity, to seek injunctive or other equitable relief to prevent or curtail any actual or threatened breach of this Agreement without the necessity of posting a bond.

11. Term and Termination

This Agreement shall commence on the Effective Date and shall continue until terminated by mutual written agreement of the parties. Obligations concerning assignment of Assigned Rights shall survive termination or expiration of this Agreement in perpetuity to the extent necessary to effectuate assignment and protection of rights granted hereunder.

12. Notices

All notices shall be in writing and shall be deemed given when delivered personally, by certified mail (return receipt requested), nationally recognized overnight courier, or by electronic mail with confirmation of receipt, to the addresses set forth above or such other address as either party may specify in writing.

13. Amendments; Waiver

This Agreement may be amended or modified only by a written instrument signed by both parties. No failure or delay by either party in exercising any right shall operate as a waiver thereof, nor shall any single or partial exercise of any right preclude other or further exercise of such right.

14. Governing Law

This Agreement shall be governed by and construed in accordance with the laws of the State of , without regard to its conflicts of law principles.

15. Entire Agreement; Severability

This Agreement constitutes the entire agreement and understanding between the parties with respect to the subject matter hereof and supersedes all prior agreements and understandings, whether written or oral, relating thereto. If any provision of this Agreement is held invalid or unenforceable, the remaining provisions shall remain in full force and effect.

16. Counterparts

This Agreement may be executed in counterparts, each of which shall be deemed an original and all of which together shall constitute one and the same instrument. Signatures transmitted by electronic means shall be binding.

17. Further Assurance

Each party agrees to execute and deliver such further documents and to take all further actions as may be reasonably necessary to give full effect to the provisions and purposes of this Agreement.

18. Miscellaneous

The headings in this Agreement are for convenience only and shall not affect the interpretation of this Agreement. The remedies provided herein are cumulative and in addition to any other remedies available at law or in equity.

IN WITNESS WHEREOF, the parties have executed this Agreement as of the Effective Date first written above.

Assignor:

By:

Date:

Assignee:

By:

Date:

Enter text✕

What the Proprietary Information Assignment Agreement Is

A Proprietary Information Assignment Agreement is a legal contract used to transfer ownership or assign rights in confidential information, inventions, trade secrets, and related intellectual property from one party to another. It records what information is covered, the scope of assignment, effective dates, consideration, and any limitations or exceptions. The agreement clarifies obligations for confidentiality, disclosure, and use, and it often includes representations, warranties, and remedies for breach. In commercial and employment settings this document ensures that inventive concepts and proprietary material created by an individual or contractor become the property of the specified assignee.

Why this Agreement Matters for Ownership and Risk

Using a Proprietary Information Assignment Agreement establishes clear title and reduces disputes over who owns inventions and confidential materials. It supports enforceability, preserves trade secret protection, and documents consideration and timing to avoid later challenges about assignment or inventorship.

Why this Agreement Matters for Ownership and Risk

Who Commonly Uses a Proprietary Information Assignment Agreement

Typical users include employers, startups, independent contractors, universities, investors, and law firms handling IP transfers.

  • Employers and startups seeking to assign employee or contractor inventions to the company for product development and patent filings.
  • Independent contractors or consultants who must assign deliverable-related IP to a hiring company under a contract.
  • Universities, research institutions, and technology transfer offices when moving rights to sponsors or spinouts.

Identifying the correct signatories and the nature of the information up front avoids later ownership disputes and supports later enforcement or registration steps.

Who Signs and Why

Company Representative

A corporate officer or authorized agent signs on behalf of the assignee to accept assignment, confirm consideration, and bind the entity to post-assignment obligations. The representative should be listed with title and authority to avoid later challenge.

Assignor/Creator

The individual inventor, contractor, or employee signs to transfer rights. Include full legal name and any aliases or d/b/a entries; mismatches with prior filings or patent applications can create enforceability issues.

Essential Data Elements to Include

Assignor Name: Full legal name
Assignee Name: Full legal entity
Description of IP: Scope of proprietary information
Effective Date: MM/DD/YYYY
Consideration: Money or other value
Governing Law: State selection

Common Legal Risks and Consequences

Unclear Assignment: May void transfer of patent or copyright rights
Missing Signatory: Creates enforceability gaps
Incorrect Dates: Can affect priority and statute limitations
Insufficient Consideration: May be challenged as unenforceable
Conflicting Agreements: Creates competing claims
Failure to Record: May hinder patent office or purchaser reliance

Frequent Preparation Pitfalls to Avoid

  • Using vague language about what counts as 'proprietary' rather than listing categories and examples.
  • Failing to identify contributors, prior employers, or third-party code that may affect ownership.
  • Neglecting to include assignment of related rights like moral rights or copyright if applicable.
  • Skipping a governing law clause or jurisdiction for dispute resolution and venue.

Step-by-Step: Completing the Assignment Agreement

Follow these steps to complete a clear, enforceable Proprietary Information Assignment Agreement, from identification of parties to final execution and recordkeeping.

  • 01
    Identify Parties: Enter full legal names and entity types
  • 02
    Describe IP: Specify categories and examples of proprietary information
  • 03
    State Consideration: Describe payment, equity, or other exchange
  • 04
    Sign and Date: All signatories must sign with role and date

Typical Workflow for Assigning Proprietary Information

This sequence shows common routing and approval steps when processing an assignment agreement in business settings.

  • Drafting: Legal drafts terms and scope for review
  • Internal Approval: Business and IP teams approve assignment
  • Execution: Signatories sign and date the agreement
  • Recordkeeping: Store executed copy and update IP registers

Core Clauses to Include in a Professional Agreement

A robust Proprietary Information Assignment Agreement includes specific clauses that allocate rights, responsibilities, and remedies. Ensure each clause is tailored to the business context and jurisdiction.

Assignment Clause

A clear, present assignment of all rights in the described information, including inventions, copyrights, and patents, with language covering future discoveries.

Definition of Proprietary

Precise definitions listing categories (source code, designs, processes, data) and examples to minimize ambiguity and later disputes.

Consideration

Statement of payment, stock, or other consideration supporting the transfer and documenting mutual exchange.

Confidentiality

Non-disclosure obligations, duration, permitted disclosures, and carve-outs for required legal disclosures.

Representations & Warranties

Assignor confirms ownership or authority to assign and discloses conflicting obligations or third-party rights.

Remedies & Indemnity

Remedies for breach, injunctive relief, and indemnification obligations to protect the assignee.

Recommended Digital Workflow Settings

Configure your online workflow to capture required data, authentication, and post-signature evidence consistently.

Field Configuration
Signature Field Require signer signature and date
Authentication Use email + SMS or advanced signer auth for high-value assignments
Audit Trail Enable complete audit trail capture
Storage Save PDF/A and retain copy in secure repository

Digital Signing and eSubmission Considerations

Choose a platform that supports reliable audit trails, secure storage, and appropriate signer authentication for IP assignments.

  • Document Formats: PDF and DOCX supported for editable drafts and final signed PDFs
  • Authentication Options: Email link, SMS code, or advanced KBA/ID verification when required
  • Integrations: Connectors to systems like NetSuite, Salesforce, Google Workspace

Ensure the chosen platform meets any industry compliance needs (for example HIPAA BAA for healthcare) and preserves an admissible audit trail under ESIGN and UETA.

Time-Sensitive Steps and Common Deadlines

Certain timing elements matter: effective dates, invention disclosure timelines, and recording with patent counsel or registries. Observe these common timing points.

Effective Date:

Set explicitly; determines assignment priority

Invention Disclosure:

Submit disclosure within employer-required timeframe

Patent Filings:

Coordinate assignment before patent application or promptly after filing

Recordation:

Record assignments with patent office as needed

Retention Start:

Keep executed copy from effective date forward

eSignature Vendor Pricing Snapshot for Executing Assignments

When choosing an eSignature provider for assignment agreements, compare pricing, compliance options, and envelope or session limits; signNow is listed first for direct comparison.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Varies by vendor Varies by vendor Varies by vendor Varies by vendor
Bulk Send Yes (Business Premium) Yes Yes Yes Varies
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes (BAA required) Yes Yes No No

Real-World Examples of Assignment Usage

These short case narratives illustrate how organizations use assignment agreements to secure IP and clarify ownership.

Startup Equity Assignment

A seed-stage company required founders to assign invention rights before funding

  • The assignment covered code and algorithms
  • After closing, the company recorded assignments and avoided later ownership disputes during due diligence and patent filings.

Consultant Work-for-Hire

A software firm engaged a contractor and required an assignment for deliverables

  • The clause specified repositories and contributions
  • This ensured the firm retained copyright for commercial releases and simplified later licensing.

Frequently Asked Questions

Answers to common questions about completing, signing, and enforcing a Proprietary Information Assignment Agreement.


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