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Proprietary Information Disclosure Agreement

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PROPRIETARY INFORMATION DISCLOSURE AGREEMENT

This Proprietary Information Disclosure Agreement (the "Agreement") is made as of Effective Date: by and between Discloser Name: with principal address: ("Discloser"), and Recipient Name: with principal address: ("Recipient").

RECITALS

WHEREAS, Discloser possesses certain Proprietary Information relating to its business, technology, products, services, trade secrets, designs, processes, data and other confidential matters that is valuable, secret and not generally known to third parties; and

WHEREAS, Recipient desires to receive disclosure of certain Proprietary Information from Discloser for the limited purpose set forth below, and Discloser is willing to disclose such Proprietary Information to Recipient only on the terms and conditions set forth in this Agreement; and

WHEREAS, the parties intend by this Agreement to define the rights and obligations of the parties with respect to the disclosure, use and protection of such Proprietary Information.

NOW THEREFORE, in consideration of the mutual covenants contained herein and other good and valuable consideration, the receipt and sufficiency of which are acknowledged, the parties agree as follows:

1. DEFINITIONS

1.1 "Confidential Information" means all non-public information, whether written, oral, electronic or tangible, that is disclosed by Discloser to Recipient and is identified as confidential or that reasonably should be understood to be confidential given the nature of the information and the circumstances of disclosure. Confidential Information includes, without limitation, technical data, trade secrets, business plans, financial information, know-how, processes, formulas, drawings, software (including source code and object code), customer lists, pricing, product plans and marketing strategies, and any analyses, compilations, forecasts, studies or other documents prepared by Recipient that contain or are derived from such information.

1.2 Confidential Information does not include information that Recipient can demonstrate (a) is or becomes generally available to the public other than by breach of this Agreement by Recipient; (b) was lawfully in Recipient's possession prior to disclosure by Discloser without obligation of confidentiality; (c) is lawfully obtained by Recipient from a third party having the right to disclose such information; or (d) is independently developed by Recipient without use of or reference to Discloser’s Confidential Information, as evidenced by written records.

2. PURPOSE

2.1 Discloser shall disclose Confidential Information to Recipient solely for the purpose of:

3. CONFIDENTIALITY OBLIGATIONS

3.1 Recipient shall: (a) hold and maintain the Confidential Information in strict confidence using at least the same degree of care that Recipient uses to protect its own confidential information of a similar nature but in no event less than reasonable care; (b) not disclose Confidential Information to any third party except as expressly permitted by this Agreement; and (c) use Confidential Information solely for the Purpose described in Section 2.

3.2 Recipient may disclose Confidential Information only to those of its directors, officers, employees, contractors or advisors who have a strict need to know for the Purpose, provided that such persons are informed of the confidential nature of the information and are bound by confidentiality obligations at least as protective as those set forth herein. Recipient will be responsible for any breach of this Agreement by its permitted recipients.

4. PERMITTED DISCLOSURES

4.1 Notwithstanding Section 3, Recipient may disclose Confidential Information to the minimum extent required by applicable law, regulation or court order, provided that Recipient (to the extent legally permitted) gives Discloser prompt written notice of the requirement and cooperates with Discloser, at Discloser’s expense, in seeking a protective order or other appropriate remedy to preserve the confidentiality of the Confidential Information.

5. RETURN OR DESTRUCTION OF MATERIALS

5.1 Upon Discloser’s written request, or upon termination of this Agreement, Recipient shall promptly (and in any event within days) return to Discloser or destroy all documents and other materials furnished by Discloser that constitute Confidential Information and shall, at Discloser’s election, certify in writing that such materials have been returned or destroyed. Notwithstanding the foregoing, Recipient may retain one archival copy of Confidential Information solely for compliance and recordkeeping purposes, provided that such copy remains subject to this Agreement.

6. TERM

6.1 The obligations of Recipient under this Agreement with respect to each item of Confidential Information shall continue for a period of years from the date of disclosure, except that with respect to trade secrets or Confidential Information that by its nature is intended to survive indefinitely, Recipient’s obligations shall survive for as long as such information remains a trade secret under applicable law.

7. NO LICENSE; NO OBLIGATION

7.1 Nothing in this Agreement grants Recipient any license, implied or otherwise, under any patent, trademark, copyright, trade secret or other intellectual property right of Discloser except as expressly set forth herein. Neither party has any obligation to enter into any further agreement or to proceed with any transaction under this Agreement.

8. REMEDIES

8.1 Recipient acknowledges that monetary damages may be an inadequate remedy for breach of this Agreement and that Discloser shall be entitled to seek injunctive or equitable relief, specific performance and other provisional remedies without posting bond or proving actual damages, in addition to any other remedies available at law or in equity.

9. REPRESENTATIONS AND WARRANTIES

9.1 Each party represents and warrants that it has the full right, power and authority to enter into and perform its obligations under this Agreement. EXCEPT AS OTHERWISE EXPRESSLY SET FORTH IN THIS AGREEMENT, DISCLOSER MAKES NO WARRANTIES, EXPRESS OR IMPLIED, REGARDING THE ACCURACY OR COMPLETENESS OF THE CONFIDENTIAL INFORMATION.

10. NOTICES

Notices to Discloser

Notices to Recipient

11. ASSIGNMENT

11.1 This Agreement and the rights and obligations hereunder are personal to the parties and may not be assigned or transferred by either party without the prior written consent of the other party, except that either party may assign this Agreement without consent to an affiliate or in connection with a merger, acquisition, reorganization or sale of substantially all of its assets, provided that the assignee assumes the assigning party's obligations hereunder.

12. AMENDMENT; WAIVER

12.1 No amendment, modification or waiver of any provision of this Agreement shall be effective unless in writing and signed by authorized representatives of both parties. The waiver by either party of a breach of any provision shall not operate as a waiver of any other breach or of such provision.

13. SEVERABILITY

13.1 If any provision of this Agreement is held to be invalid, illegal or unenforceable by a court of competent jurisdiction, the remaining provisions shall continue in full force and effect and the parties shall negotiate in good faith to replace the invalid provision with a valid provision that achieves, to the extent possible, the economic, legal and commercial objectives of the invalid provision.

14. GOVERNING LAW

14.1 This Agreement shall be governed by and construed in accordance with the laws of the State of without regard to its conflicts of law principles. The parties submit to the exclusive jurisdiction of the federal and state courts located in that State for enforcement of this Agreement.

15. ENTIRE AGREEMENT

15.1 This Agreement constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior and contemporaneous agreements, proposals, representations, statements, negotiations and understandings, whether written or oral, relating to the subject matter.

16. COUNTERPARTS

16.1 This Agreement may be executed in one or more counterparts, each of which shall be deemed an original and all of which together shall constitute one and the same instrument. Signatures delivered by facsimile, electronic image or other electronic transmission shall be effective as original signatures.

17. MISCELLANEOUS

17.1 The parties acknowledge that the measures contemplated by this Agreement are reasonable to protect Discloser’s legitimate business interests, but that monetary damages may be insufficient to remedy a breach. All remedies available to Discloser under this Agreement are cumulative and not exclusive.

Additional descriptions

ENTITY TYPES (optional)

Discloser entity type

Other:

Recipient entity type

Other:

Discloser:

By:

Date:

Recipient:

By:

Date:

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What a Proprietary Information Disclosure Agreement Is

A Proprietary Information Disclosure Agreement is a contract that governs the confidential exchange of business, technical, or financial information between parties. It identifies the disclosing and receiving parties, describes the information covered, establishes permitted uses and disclosure limits, sets a term for confidentiality, and defines remedies for unauthorized use or disclosure. The agreement can protect trade secrets, sensitive business plans, and proprietary processes and is commonly used before negotiations, evaluations, or collaborative work to preserve competitive advantage.

Why this Agreement Matters for Protecting Value

A clear Proprietary Information Disclosure Agreement reduces misunderstanding, documents obligations, and preserves remedies for misuse of confidential material. It creates a contractual basis to prevent dissemination of secrets, supports regulatory compliance where sensitive data is involved, and clarifies return or destruction obligations at termination.

Why this Agreement Matters for Protecting Value

Who Typically Completes These Agreements

Organizations and individuals use this agreement when sharing nonpublic information during evaluations, vendor selection, or collaboration.

  • In-house counsel and corporate legal teams managing client, vendor, or M&A disclosures.
  • Business development, product teams, and procurement when evaluating third parties or partners.
  • Contractors, consultants, and startups seeking short-term access to technical or commercial data.

Use the agreement to set expectations before disclosure and to limit liability if confidential information is misused.

Essential Parts of a Professional Disclosure Agreement

A well-drafted agreement balances specificity and enforceability by defining covered information, use restrictions, duration, exclusions, remedies, and governing law.

Parties

Identify legal names and roles of disclosing and receiving parties and any affiliates covered by the agreement.

Confidential Definition

Describe categories of proprietary information, examples, and whether oral disclosures must be memorialized to qualify.

Permitted Use

State the narrow purposes for which the recipient may use the information and prohibit secondary uses.

Exclusions

Exclude information that is public, independently developed, or previously known to the recipient, with a burden of proof.

Term & Return

Specify the confidentiality period, survival of obligations, and procedures to return or destroy materials.

Remedies

Set injunctive relief, damages, and dispute resolution preferences to enforce obligations if misuse occurs.

Step-by-Step: How to Complete the Agreement

Follow a fixed sequence to gather data, define scope, set protections, and obtain authorized signatures to ensure validity.

  • 01
    Collect Details: Assemble legal names, addresses, and contact information for each party.
  • 02
    Define Scope: Write a clear, narrow description of the confidential categories and permitted uses.
  • 03
    Set Terms: Choose duration, return obligations, and remedies tailored to the information's sensitivity.
  • 04
    Execute: Obtain authorized signatures and date the agreement before sharing information.

How Online Completion and Signing Normally Works

Online execution follows a predictable workflow that preserves intent, attribution, and an audit trail required for electronic enforceability.

  • Upload Document: Add the agreement file (PDF or DOCX) to the signing platform.
  • Place Fields: Insert signature, date, and initial fields where required.
  • Send to Signers: Provide signer emails or generate a secure signing link.
  • Audit Trail: Platform records timestamps, IP addresses, and actions for proof.

Typical Online Workflow Settings to Configure

Configure signer authentication, field validation, reminders, and retention to match your legal and operational needs.

Field Configuration
Signer Authentication Email link, SMS code, or knowledge-based authentication as policy requires
Field Validation Require MM/DD/YYYY for dates, enforce name formats, and make key fields mandatory
Bulk Send Use for many identical agreements; available on select platform tiers
Audit & Retention Enable automated audit trail capture and export signed PDF/A and logs

Platform Capabilities That Matter for eExecution

Choose a signing platform that supports strong audit trails, flexible authentication, and exportable records.

  • Integrations: Salesforce, NetSuite, Google Workspace
  • Document Types: PDF, DOCX, HTML
  • Authentication: Email, SMS code, KBA optional

Security and Compliance Elements to Confirm

Encryption: TLS 1.2/1.3 in transit; AES-256 at rest
HIPAA: BAA available where protected health data is present
Audit Trail: Detailed timestamps and action history
21 CFR Part 11: Support for FDA-regulated records
SOC 2: SOC 2 Type II available
ISO: ISO 27001 certification

Potential Consequences of an Incomplete or Incorrect Agreement

Breach Liability: Monetary damages and injunctive relief
Trade Secret Loss: Irreversible business damage
Statutory Penalties: Industry fines where regulated data is exposed
Contract Invalidity: Ambiguous terms can reduce enforceability
Data Exposure: Compliance violations for PHI or FERPA data
Reputational Harm: Loss of partner and customer trust

Common Preparation Mistakes to Avoid

  • Vague definitions that fail to identify what specifically is confidential and how it will be used.
  • Omitting an effective date or signing before key terms are finalized, which creates timing disputes.
  • Failing to require return or certified destruction of materials at termination or expiration of the agreement.
  • Allowing overly broad carve-outs for independently developed information without a clear burden of proof.

Comparing eSignature Vendors for This Agreement

Vendor pricing and features vary; below is a concise comparison focused on starting price, trial availability, bulk send, audit trail, and HIPAA support.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Varies by plan Varies by plan Varies by plan Varies by plan
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No

Frequently Asked Questions and Practical Answers

Answers address common execution, enforceability, amendment, and storage questions related to Proprietary Information Disclosure Agreements.


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